MANRECAP/JICA

COLOMBO

GAMPAHA

K ALUTARA

K ANDY

MATALE

NUWARAEL IYA

GALLEMATARA

HAMBANTOTA

ANURADHAPURA

POLONNARUWA

MONARAGALA

BADULLA

K URUNEGALA

PUTTALAM

K EGALLE

RATNAPURA

Jaffna

Kilinochchi

Mullaittivu

Trincomalee

Batticaloa

Ampara

Hambantota

Matara

Galle

Kalutara

Ratnapura

COLOMBO

Gampanh

Kegalla

Kurunegala

Kandy

Matale

Puttalam

Anuradhapura

Vavuniya

Ma n nar

Monaragala

Badulla

NuwaraEliya

O m a n t a i

M a l l a v i

MANNARMANNAR

0 10 20 30 40 50km

SCALE

N

1

Project Implementation Committee (PIC) Meeting

26 January 2005

Agenda

1. Opening Remarks

2. Self-introduction

3. Project Progress

4. Discussion

5. Briefing on the Schedule

6. Any other matters

7. Closing Remarks

2

3. Project Progress

.

1) Employed Field Facilitators (2), Office facilitator (1) and Security (1) in Nov. 2004.

2) Employed TO (2) in Nov. 2004 to accelerate construction work.

3) Employed Agricultural Staff (2) in December 2004.

4) Employment of Drivers (3) in Feb. and EA in April 2005

3

Overall Progress

5) Commenced Survey & Design works for the Pali Aru Diversion Weir (Anicut) by Local Consultant.

6) Procured project vehicles (4) by JICA and registered them under 3R Ministry.

7) Received approval of construct 12 nos. of tube wells for drinking water purpose at Kilinochchi.

8) Commenced CMR activities in Mannar DS Division & Thewanpiddi / MW AGA Division

4

Overall Progress

9) Completed collection of Questionnaire of Base Line Survey

10) Distributed OFC seeds in end of October Sewa, Ganeshapuram, Paliaru, Kurai & Seethuvinayagarkulam

11) Made introduction of Solid Waste Management in Japan led by UNDP for Pradeshiya Sabha

12) Completed Study tours in Japan

5

6FINANCIAL PROGRESS AS AT 31ST DECEMBER - 2004 ( Fiscal Year for JAPAN: March to April )

Serial

No.

Sector / Activities

Source

of Fund

LocationImplementing

Agencies

Estimated amount for the financial year March 2004-March 2005

Expenditure up to 31st December 2004

Remarks

1.

Setting-up the project and Operation & Maintenance Cost

JICA

Colombo, Mannar (Mannar, Manthai West)

MANRECAP 32,948,900.00 20,749,625.00 63%

2.

Formulation of Community Action Plan ( C.A.P. ) & Other community Training

JICAMannar & Manthai West

MANRECAP/AGA

2,251,660.00 326,307.50 14%

3.Rehabilitation of Community Infrastructure

JICA MannarMANRECAP/AGA

29,311,170.00 2,370,425.00 8%

4.Regular Meeting and Others

JICA Mannar, ColomboMANRECAP/AGA

109,270.00 53,917.00 49%

Total 64,621,000.00 23,500,274.50 36%

7

No. Description Manthai West Mannar Total1 Wheel burrow 24 6 302 Crow bar 12 4 163 Shovels 24 10 344 Grass cutter 24 2 265 Mammotties 80 10 906 Pick axe 6 0 67 Plastic Water Tank 3 2 58 Water pump 3 1 49 Polythene rolls 6 0 6

10 Sprayers 23 0 2311 2 Wheeled Tractor 5 0 512 Calculator 3 1 413 Block making Machine 3 3 614 Moulds 9 6 1515 Planks / Cement Blocks 828 400 1,22816 Metal Pans 24 12 3617 Generator 3 2 5

Equipments & Machineries Issued to CBOs for CMR

Progress <Nov.2004 ~ Jan. 2005>

Community Managed Rehabilitation– Rehabilitation of community infrastructure

Socio economic activities – Strengthening of CBO– Micro finance activities – Vocational training – Agriculture development – Coordination with relevant organizations

Capacity Building of Officers – Seminar on micro finance activities – Study tour on CMR

8

Preparation for Community Managed Rehabilitation 1

Multi Purpose Hall Sewa Village,

Ganeshapuram, Paliaru Samayapuram, Puthukamam,

Shantipuram Flood damaged road

renovation Kurai-Aththimamodai road

Teachers’ quarters Vellankulam, Thevanpiddty

9

On going construction work

Preparation for Community Managed Rehabilitation 2

Survey for rehabilitation of collapsed Pali aru diversion weir has been initiated

Preparation for development of ground water– Scheduled in February – Sewa village 1, Ganeshapuram 1, Paliaru 2, Kurai 1, SVK 2,

Puthukamam 2, VPM 1, Samayapuram 1, Theththavadi 1

Preparation for development of nursery – Drip irrigation system for Sewa village and Ganeshapuram

Discussion with NWS&DB on water supply project in Shantipuram

10

Preparation for Community Managed Rehabilitation 3

Other activities – Study tour (Exchange

programme between Mannar and Manthai West areas)

– Monitoring (Financial matter, work schedule)

– Monitoring of operation and maintenance of equipment

11

Study tour

Workshop on O&M of equipment

Socio Economic activities 1

1…Introducing MFA to all WRDS in the project sites by Women’s Bank – Sep. 2004

2…Stared formulating saving groups by women in the project sites – Sep. & Oct. 2004

3…Women’s Bank has visited groups and participated in group meeting

4…Leaders meeting has started in 4 places

As a next step,5…Leaders of saving group will visit Women’s Bank Colombo and discuss how to develop their loan scheme.

Micro Finance activities Introduction to Saving Activities in collaboration with Women’s Bank

12

Socio Economic activities 1

Seva village - 3 Ganeshapuram – 4 Paliaru -4 Kurai -2 Seeduvinayagarkulam – 3 Puthukamam -6 Vaththapithamadu – 3 Theththavadi – 1 Samayapuram – 3 Shantipuram- 4

13

Advisor participating in Group meeting

Group leaders meeting of MFA

Micro Finance activities

Socio Economic activities 1

Seminar on Poverty Alleviation Microfinance Project (PAMP/JBIC) by HNB :(at Puthukamam)

Micro Finance activities

14

Socio Economic activities 2

Community newspapers

Vocational training – Training in Masonry work in collaboration with

BAJ 　 (3 villagers )

Coordination with relevant organization – IOM (Transportation of materials f おｒ temporary

housing)

15

Socio Economic activities 3

Agriculture development – Formation of FO (Sewa, Ganeshapuram) – Implementation of base line survey – Preparatory works on Plant Nursery

16

Capacity Building of Officers

Seminar on micro finance activities

for GN and NGO

Study tour on CMR – System C– Jan. 28th ~ 30th

17

Seva Village & Ganeshapuram18

Construction of MPH

Keeping record of CMR by WRDS

Payment to participants

Pali aru

19

Site visit by GA

Cement block makingCement block making

Kurai & Seeduvinayagarkulam

20

Before

After

Road renovation <Kurai-Attimodai>

Villagers commenced putting up temporary house with IOM

assistance in collaboration with MANRECAP

Shantipuram

Foundation Stone Laying Ceremony

21

Pocket meeting

Christmas Event

Puthukaman, Vaththapithanmadu,Samayapuram, Theththavadi

Construction work (Puthukamam)

Foundation stone Laying ceremony (Samayapuram)

22

Thevanpiddy

Meeting for making schedule of construction work

Foundation stone ceremony for construction

of Teachers’ quarters (Tevanpiddy school)

23

Consensus & Approval

1) Employment of Staff: 04 nos. of Drivers for Project Vehicles 02 nos. of Agricultural Officers (Agronomist &

Agriculture Officer within allocated budget) 01 no. of Typist at the Project office 01 no. of Project Officer at Colombo Office

2) 12 nos. of Tube wells will be constructed for drinking purpose within 2004 fiscal year.

24

3) Construction site of CMR: Teacher’s Quarter (Vellankulam & Thevanpiddy)(Thevanpiddy was commenced as joint program with UN ・ 4R)

Plant Nursery (Sewa village & Ganeshapuram)

4) PIC Meeting in November & December could not be held due to unavoidable situations (All of decision concern to the MANRECAP activities has been made through discussion and consultation with GA and Representatives of District Office: This process will be taken in the future as countermeasures)

25

Consensus from JCC (19 Nov. 2004)

MANRECAP will outsource survey and designing work of the Diversion Weir at Paliaru

Instead of the open-dug wells, MANRECAP will rehabilitate/construct tube wells

Activities of PDM will be revised accordingly According to JICA’s approval and suggestion,

mentioned above works will be implemented by MANRECAP through PIC

26

2 2.1 Make plans of construction work for rehabilitation of basic infrastructures by CBOs with community contract method based on the CAP

2.3 Implement construction works with community contract method

2 2.1 Make plans of construction work for rehabilitation of basic infrastructures basically by CBOs with community contract method based on the CAP or appropriate agencies.

2.3 Implement construction works basically with community contract method or professional method.

Activities27

Assignment of Experts

Mr. K. SHIMIZU:

- Monitoring & Evaluation

- Period: 24 Jan – 24 Mar. 2005 (60 days)

Mr. Y. SANO:

- Communal Infrastructure Development

- Period: 01 Feb. – 02 Mar. 2005 (30 days)

28

Schedule in Jan. ~ Feb. C M R

– Construction of Multi Purpose Hall – Construction of Teachers’ quarters – Development of underground water – Study on Construction of collapsed Pali aru diversion weir– Commencement of construction of market facilities (Vellankulam)– Installation of drip irrigation facilities in pilot areas

Socio-economic activities – Microfinance activities

Study tour on Micro finance activities (Colombo)– Issue of community newsletter – Workshop on monitoring and evaluation of CAP in the project sites– Compiling guideline and manual (Formulation of CBO etc,)

29

Schedule for 2005Sri Lanka Feb. March April May

Half Year ReportAnnual ReportAnnual Plan 2005Plan of OperationPIC MeetingJCC Meeting

Japan Feb. March April MayStatement of Account

- ApprovalAnnual Plan & Budget

- ApprovalDispatch of JICA Expert

30

Thank you