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HOTEL MANAGENENT SYSTEM

P.G.RAO.MANAGEMENT.STUDY, VEDA


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PROJECT PROFILE

PROJECT TITLE :- HOTEL MANAGEMENT SYSTEM

PROJECT DEFINETINO:- MANAGER OF THE HOTEL IS

HAVING SOME REQUIREMENT

PROJECT MEMBER:- HARDIK SHAH

ROLL.NO.48

PROJECT GUIDE :- PROF, PARAG RAVAL



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PROJECT DEFINITION

HOTEL MANAGEMENT SYSTEM (BILLING)

Manager of the hotel is having following requirements.

Total Sale

MANAGER should be able to know the total sale of the organization.We should be provided with any easy interface such that time entry becomes easy.

Bill Calculation

Total amount of bill should be calculator easily. Bill generation must be easy and

bill print and kot print must also be very easy.

Customers Order

We provide facility of pack the foods by order on phone also. Complete detail of all

calls arriving at the hotel should be handle and stored properly. Details must be

include date and time of the calls. It should also include the name of the person

calling if credit.

Business contacts

Any business can have many relations with other companies, organization,

customers, vendors, individuals etc. Hotel needs little basis information about them.

Such information should be properly stored.



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Waiter Information

Details of each waiter are also included in the database and get it when we need.

Hardware & Software Specification

Hardware: Pentium4 Processor

Hard Disk 40GB

512 MB RAM

Operating System: Windows 9x

Software: MS Office 2003

MS Access 2003

Visual Basic 6.0



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BASIC



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VISUAL BASIC

FRONTEND:

Front ends are tools that basically serve as data entry screens or are used in order to

facilitate the end users. They basically form a part of GUI i.e. more user interactivity

is fuelled. The parameters that are entered via the controls in a front-end tool are

accepted and stored in the backend. Major front-end tools available are vb, d2k etc.

INTRODUTION:

Windows programs are object oriented and event driven, means that Code will often

be divided in to blocks, to handle specific events. Visual Basic is a helpful to

Visual Design our software by actually drawing objects on our forms.

VISUAL BASIC BASICS:

When Visual Basic starts, it displays several windows on the screen as Shown

Below:

1. MENU WINDOW

2. FORM WINDOW

3. TOOLBOX WINDOWS

4. PROJECT WINDOWS5. PROPERTIES WINDOW

1. MENU WINDOW:



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It contains the main Visual Basic menu, from which you select commands, and the

Toolbar.

2. FORM WINDOW:

Near the center of the screen is the form window, where you will draw your

programs visual interface.

3. TOOLBOX WINDOW:

On the left side of the screen is the Toolbox. This window contains icons

representing the various visual objects, called controls.

4. PROJECT WINDOW:

The small window with the title project 1 in its title bar is the project window.

5. PROPERTIES WINDOW:

The final window is the properties window. This window lists the properties of the

currently selected object.

TITLE BAR:

The title bar is the horizontal bar located at the top of the screen; it gives the name of

the application and is common to all Windows applications.

MENUBAR:

For Visual Basic, the menu bar gives you the tools needed to develop, test, and save

your application. The file menu contains. .



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TOOL BAR:

The toolbar is immediately below the menu bar and was added in Visual Basic 6.0.

As is becoming more common in Windows application.

TOOL BOX:Located at the left of the screen, just below the toolbar, the toolbox contains the

tools for developing your application.

PROJECT WINDOW:

Since it is quite common for Visual Basic applications to share code or previously

customized forms.

LABEL:

Label control is a graphical control. You can use to displays information entered at

design time.

COMBO BOX:

A combo box control combines the features of a text box and list box portion or

select an item from the list box portion of the control.

OPTION BUTTON:

An option button control displays an option that can be turned on and off. Usually

option button controls are used in an option group to display options

FRAME:

A frame control provides an identifiable grouping for controls. You can also use a

frame to subdivide frame functionality.



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COMMAND BUTTON:Use a Command Button control to begin, interrupt, or end a process. When chosen,

Command Button appears pushed in and so is sometimes called a

push button.



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BACK-END

MS Access:

Ms Access is a relational database manager. It is a software package designed to

make it easy for a person to store maintain, and retrieve a related set of data.

A Microsoft Access database can contain six types of database objects:

Table store data.

Queries gather data you request from one or more tables.

You can View or edit the data in a form, or print it in a report.

Forms display data from tables or queries so you can view, edit, or enter data.

Reports summarize and present data from tables and queries so you can print

or analyze it.

Macros automatic your database by performing actions you specify, without

the need of performing.

Tables:

A table is a collection of data about a specific topic. For example, a table can

contain data about customers or products. Tables organize data into column (called

fields) and rows (called records).Each field contains a piece of information about a

customer, such as the customer ID. Each record contains all the information about a

customer, including the customer ID company name, contact name, and so on.



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Design view: To build or modify the structure of a table, you work in the

tables design view. Here you tell Access the name of the fields for your table and

specify what kinds of data the fields will hold.

There are several different types of data that Access field can contain. The

Most common are:

Text: Numbers or letters including spaces or punctuation. Limited to 255

characters.

Memo: Similar to text except that there is no limit to the number of

Number: Numbers, decimal point, + and 0 only. Characters that can be entered.

Date/Time: date and/or time. Can be entered and display in many different

formats.

Currency: A special case of number, it display dollar signs and has 2 decimal

places.

Yes/No: can only contain a yes or no value. This type of field can be used with a

Check box on forms.

AutoNumber: Access assigns a number for each record entered. It starts with

1 and 1 for each record entered into the table. Numbers are never reused.

Primary Key

When you are setting up a table it is a good idea to create a primary key. A primary

key is a field that will uniquely identify each record. (Example of a good primary

key is social security number.).

Relationships

To define a relationship between tables, you must first close any tables that you have

open. Then you click on Tools, then Relationships. This brings up the relationships



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window, and it brings up the: Show Table window on top of the relationships

window.

Forms:

You use a form to view and edit information in a table (or query) record by record.

The easiest method for creating a form to use the form is to use the form wizard, or

if you want to include all of the fields from a table or query on the form, you can use

auto form.

Auto form creates a single column form with the entire field from the table

(orquery) lined up in a column.

The form wizard allows you to choose which fields to include on a form, the

layout for the form, and a background for the form.Once you have created the

basic form you can change it using the form design view.

Once in design view, there are two components that help you add field to forms

(Note any object that appears on a form is called a control.)

If you are adding a field that is in the table (or query) you use the field list. Simply

drag a field name from the field list and place it onto the form.

Queries :

A query is a question you ask about your data. Access gathers the data that answers

your question from one or more tables. The data that makes up the answers is a

dynast (if you can edit it) or a snapshot (if you cant edit it).Each time you run the

query, you get the latest information in the dynast



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Reports :

You set up a report in nearly the same manner as a form. You create the Report

based on a table or query using a wizard or design view, and you Use the toolbox

and /or the field list to add controls to your report. The concept of a band is more

important in reports than it is forms.



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NEED FOR COMPUTERIZATIONStorage of Data

Computer enhances easy and simple means of storing information. The space

occupied for storing of information is reduced. Information is stored in such a way

that logically related data are clustered together. It is both unnecessary and costly to

give the same details of data. In order to avoid chaos caused by duplicate be uniform

in his treatment.

Fast retrieval of Information

Not finding the necessary information where he expected to find a use often

condemns the whole system and management. When he expects to find a user refers

from one information to another, with the help of key the computers are able to bring

forward the necessary information in a short span of time. Computers cling

persistently to their way of coding (making use of a key) to obtain information

which are collected in structured form. An advantage posed by this classified

Information is that the entries not only fall under the subjects with which the

information deals but it also falls in close Proximity to entries of information on

related subjects.

Searching For Information (Topic Wise)

Searching facility is greatly improved by the use of computer topic wise

information can be produced at much faster rate. This is because related information

is grouped together. Searching helps the resources of the system at one swoop. It is a

method of automatic consciousness, id computer act as active intelligent in

providing the inconvenience intensive search which is to be carried out is the facility

of obtained information with the help of key is provided.



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Maintenance of data

BACK UP

FASTER MODIFICATION

Controlling of Information

The information flow is controlled and only necessary information is obtained by

the user. This reduced the redundancy of information and required information is

obtained faster. The possibilities of mishandling of data are reduced.

Reducing the LaborWorkload is reduced and maintenance of information is easier. Manpower is also

reduced.

ADVANTAGE OF THE SYSTEM

Creation of suitable management system for organization to enable quick and

better decision making.

Transmission of correct information on revenue collection and other useful

data for policy formation.

Plugging revenue leakage and minimizing litigation.

Considerable saving of time and manpower.

Efficient response to the queries of the users.

Effective monitor of transaction and managing information flow.



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REQUIREMENT ANALYSIS

Requirement analysis is a software engineering task that bridges between system

level requirement engineering and software design. Requirement engineering

activities in the specification of softwares operational characteristics, indicate

softwares interface which other system elements and Establish constraints the

software allocation and build models of the data functional and behavioral domains

that will be treated by the software requirement analysis provides the software

designer with a representation of information function and behavior that can be

translated to data, architecture Interface and component level designs finally the

requirement specification Provides the developer and the customer with the means to

access quality once software built.

The data produced during the fast finding process was analyzed to determine the

requirement specification. i.e. a description of the feature of the new system based

on the issues governing the system the following types of Technical requirement

were formulated in noon technical terms.

This is most important step in the system analysis, in which it needs a better

understanding of the business process or we terms it as detailed investigation this

session helped me to know more about the existing system.

MANUAL SYATEM

The manual system maintained all the information regarding the Order, Item Check,

Bill receipt.



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PROBLEM WITH THE MANUAL SYSTEM

All processes like bill and other processes are one manually.

Reports are generated manually so it is time consuming job.

Person preparing the report should maintain accuracy.

It is a tough job to find the prior data from different files.



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DATA FLOW DIAGRAMS

Data flow diagram is a graphic tool used to describe and analyze the movement of

data through the system manual or automated - including the processes, stores of

data, and delays in the system. Data flow diagrams are the central tool and the basis

from which other components are developed. The transformation of data from input

to out put, through processes, may be described logically and independently of the

physical components. (e. g. computers, files, cabinets, disks units, and word

processors) associated with the system. They are termed logically data flow

diagrams. In contrast, physical data flow diagrams show the actual implementation

and the movement of data between people, departments and workstations.

DATA FLOW DIAGRAM :

Graphical tools use to describe and analyze the movement of data through system-

manual or automated-including the processes, stores of data and delay in the system.

The transformation of data from input to output, through processes ,may be

described logically and independently of the physical components associated with

the system.



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Dataflow

Processes

Data Store

Source or Destination



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HIERACHICAL CHART


RESERVATION

SYSTEM

CUSTOMER

CARE

MATIRIAL

MANAGEMEN

orm

ollection

Form

submit

Form

verify

Room

allowment

Pay bill

Reservation Non

Reservation

Customer

entry

Customer

facility

Customer

order

Customer

billgenerate

Staff

Purchase

Row matirial

Place

Order

Verify

Material

HOTEL MANAGEMENT SYSTEMHOTEL MANAGEMENT SYSTEM


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CONTAX LEVEL DIAGRAM

order item

payment bill


Hotel

management

System

CUSTOMER MANAGER


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FIRST LEVEL DFD

Customer Customer

i Entry entry info MANAGER

MA

Cust_detail

detail of

Customer facility customer

Facility info

Cust_Master

info

facility

purchese metirial bill info

cust_pay_bill bill


Matirial

Manageme

nt

3.0

3.0

Custmer

care

2.0

Reserva tion

system

1.0

1.0

1.0 1.0

CUSTOMER

BILL_REPORT

R

E

S

P

O

NC

E


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SECOND LEVEL DFD

Customer_entry

Customer deta reservationmaster

1.1 s

Cust_enter

Return_form

Submit_cust_form

Cust_info

Verify_form

veryfy

Bill


CUSTOMER

Pay bill

1.5

Form

submit

1.2

Form

verify

1.3

Room

allotment

1.4

Formcollection

1.1


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SECOND LEVEL DFD

Cust_detail info

Order facility

Order report &

Facility info facility

Pay bill bill report


CUSTOMER

Customer

entry

2.1

CUSTOMER

MASTER

Customer

Facility

2.2

Customer

Order

2.3

Customer

billgenerate

2.4


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THIRD LEVEL DFD

info entry info reservation master

facility

info reservation


Reservation

1.4.1

NonReservation

1.4.2

CUSTOMER


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SECOND LEVEL DFD

Matirial info info

info

order matirial

matirial pay bill order info

Place order

Verify matirial submit matirial


Place

order

3.2

Purchase

Row

Matirial

3.1

Verify

Matirial

3.3

CUSTOMER PURCHASE

MASTER


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E-R DIAGRAM


HAS MENU

ORDER

SITEMS

WAITER

CUSTOMER

PAYS

BILL

HOTEL

HAS

SERVE

D BY


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Data Dictionary

Features

The volume of data is most information systems application is substantial more

than a single analyst can easily keep track of. When teams of analyst Work on a

system the task of coordination data definition becomes more complex. Individuals

depend on the definition others establish and assumptions they make about data

specifications yet, unless they meet almost daily, it is virtually impossible to have

accepted table data coordination.

Data dictionaries are an integral component of structured analysis, since data flow

diagrams by themselves do not fully describe the subject of the Investigation. The

data dictionary provides additional information about the system.

What a Data Dictionary is?

A data dictionary is a catalog-a repository-of the elements in a system. As the Name

suggests, these elements center on data .To meet user requirements and organization

needs. In a data dictionary you will find a list of the entire element composing the

data flowing through a system. The major elements are data flows, data stores, and

processes. The data dictionary Stores details and descriptions of these elements.



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If analysts want to know how many characters are in a data item, by what? Other

names it is reference in the system, or where it is used in the system, they should be

able to find answers in a properly development data dictionary.

The dictionary is developed during data flow analysis and assists the analysts

Involved in determining system requirements. However, its contents are used during

systems design as well.

Why is a data dictionary?

Analysts use data dictionaries for five important reasons:

To manage the detail in large systems.

To communicate a common meaning for all system elements.

To document the features of the system.

To facilitate analysis of the details in order to evaluate

characteristics and

Determine where system changes should be made.

To locate errors and omissions in the system.



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Login Table

Customer Table

Cust_Code:-Primery Key

Customer bill


Field Name Field Type Field Size DescriptionLOGIN NAME TEXT 10 UNIQUELOGIN NAMES

FOR USER

PASSWORD TEXT 10 PASSWORD OF THEUSER WHICH IS NOT

SAME AS USER NAME

Field Name Data Type Size Description

CUSTCODE Text 5 CUSTOMER CODE

CNAME Text 15 CUSTOMER NAME`

ADD1 Text 15 ADDRESS1



CITY Text 15 CITY

PHONE Number 10 PHONE


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Bill NO:-Primery Key

Room No:-Foreign Key

Information Table


Field Name Field Type Field Size Description

BILL NO Number Long integr BILL NOUNIQUE

ROOM NO NUMBER LONG

INTEGR

ROOM NO

UNIQUE

CHECK IN TIME DATE/TIME 10 CHECK IN

TIME

CHECK IN DATE DATE/TIME 10 CHECK IN

DATE

CHECK OUT TIME DATE/TIME 10 CHECK OUT

TIME

CHECK OUT DATE DATE/TIME 10 CHECK OUT

DATE

RATE NUMBER LONG

INTEGR

RATE

AMOUNT NUMBER LONG

INTEGR

AMOUNT


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Table No:-Primery Key

Kot Table


KOTNO Number 3 KITCHEN ORDER TICKET NO

DATE Date/Time 8 DATE

TABLENO Number 3 TABLE NO

Kot No:-Primery Key

Table No:-foreign Key

Item Master


FIELD NAME DATA TYPA SIZE DESCRIPTION

TABLENO Number 3 TABLE NUMBER UNIQUE

LOCATION Text 25 LOCATION

CAPACITY Number 3 CAPACITY


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ICODE Number 5 ITEM CODE

NAME Text 15 ITEM NAME

ITEM GROUP Number 5 ITEMGROUP CODE

RATE Number 5 RATE

I code:-Primery Key

Room Master

Table No:-Primery Key

s

Reservation Table


FIELD NAME DATA TYPA SIZE DESCRIPTION

TABLENO NUMBER LONG INTEGR TABLE NUMBER

ROOM TYPE Text 2 ROOM TYPE

CAPACITY Number LONG INTEGR CAPACITY


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Room No:-Primery Key

Change Manu


Field Name Field Type Field Size Description

CUST_NAME TEXT 50 CUSTOMERNAME

ADD1 TEXT 50 ADDRESS1



PHONE NUMBER 10 PHONE NO

DATE DATE/TIME 10 DATE

ROOM NO NUMBER LONG

INTEGR

ROOM NO

UNIQUE

RES_TIME DATE/TIME 10 RES_TIME

ROOM TYPE TEXT 2 ROOM TYPES


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ITME_CODE TEXT 255 ITEM_CODE

ITEM_NAME TEXT 255 ITEM_NAME

ITEM_PRICE Number LONG INTEGR ITEM_PRICE

Item_Code:-Primery Key

Waitor

Primery Key:-W code


FIELD NAME DATA TYPE SIZE DESCRIPTION

WCODE Text 5 WAITOR CODE

WNAME Text 15 WAITOR NAME



ADD3 Text 15 ADDRESS

CITY Text 15 CITYBGRP Text 10 BLOOD GROUP

BDATE Text 8 BIRTH DATE


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FORM NAME:-LOGIN FORM



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Description: This is Login Form in which the user has to enter his name and

password.



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FORM NAME: MDI FORM

Description: This is the MDI Form. This Form is basically used for different

operation of system.



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FORM NAME:-CUSTOMER DETAIL

Description: This Form used to customer detail.

.



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FORM NAME:-CUSTOMER DETAIL AND ROOM

ALLOTMENT

Description: This Form used to customer detail and room allotment.



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FORM NAME:-RESERVATION

Description: This is form reservation.



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FORM NAME:-CUSTOMER BILL

Description: This is form used customer bill



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FORM NAME:-ITEM MASTER

Description: This Form used to enter item master.



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FORM NAME:-WAITOR INFORMATION

Description:- This is form used to waiter information.

.



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FORM NAME:-CHENGE MENU

Description:- This is form used to change menu.



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FORM NAME:-TABEL INFORMATION

Description:-This is form used to table information.



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FORM NAME:-ROOM MASTER

Description:- This is form used to room master.



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FORM NAME:-BILL FORM

Description:-This is bill form.



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FORM NAME:- DINNER TABLE

Description:-This is used form to dinner table.



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FORM NAME:-KICHEN ORDER TICKET

Description:-This is used form is kitchen order ticket



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REPORT NAME: - CHENGEMENU REPORT



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REPORT NAME:-CUSTOMER BILL REPORT



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REPORT NAME:-CUSTEMERCARE REPORT



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REPORT NAME:-RESERVATION REPORT



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REPORT NAME:-WAITOR REPORT



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REPORT NAME:-KICHENORDER REPORT



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REPORT NAME:-ITEMMASTER REPORT



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REPORT NAME :-TABLE INFORMATION



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BIBLIOGRAPHY

To develop this system we used Visual Basic 6.0 as our Front End and Ms Access

back End (Database).

We take some knowledge regarding to our automation system from some books

which are given below:-

BOOK- MANAGEMENT INFORMATION SYSTEM,

(EIGHTH EDITION)

KENNETH C. LAUDON & JANE P. LAUDON

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