gtw-cit_en_2014-07-01 (1)

Edition 1 July 2014

CIT Wagon Manual (GTW-CIT) Applicable with effect from 1 May 2013

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This document is restricted to CIT members

In accordance with point 2.5 b) of the CIT Statutes, this document is mandatory and binds all members of the CIT. An individual member may nevertheless declare that he will not apply a provision because it is contrary to his interests (opting-out principle). The list of CIT members who apply this manual is published on the CIT website: www.cit-rail.org.

© 2013 International Rail Transport Committee (CIT) www.cit-rail.org

Amendment No Applicable with effect from

1 2014-07-01

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Contents

A. General provisions 1 Abbreviations and definitions ........................................................................................ 5 2 Purpose of the manual .................................................................................................... 6 3 Scope ................................................................................................................................ 6 4 Electronic wagon note ..................................................................................................... 6 4.1 Principles ............................................................................................................................ 6 4.2 Specific provisions ............................................................................................................. 6

B. Process 5 Introduction ...................................................................................................................... 7 6 Working sheets ................................................................................................................ 9 01 Acceptance for haulage .......................................................................................... 10 02 Handover between user railway undertakings ....................................................... 17 03 Amendment of the details of the movement ........................................................... 19 04 Circumstances preventing haulage ........................................................................ 21 05 Loss and damage ................................................................................................... 26 06 Wagons missing and surplus .................................................................................. 28 07 Circumstances preventing handover ...................................................................... 30 08 Handover ................................................................................................................ 33 09 Notification of corrections ....................................................................................... 36 10 Misrouted wagons ................................................................................................... 37 11 Traffic restrictions ................................................................................................... 38

C. Final and transitional provisions 7 Entry into force. ............................................................................................................... 39 8 Transitional arrangements ............................................................................................. 39

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Appendices 1a Checklist for the contract for electronic interchange of wagon note data (EDI contract checklist) 1b Functional and legal requirements to be satisfied by the electronic wagon note 2a Sheet 2a of a CUV wagon note with a supplementary sheet for an intermediate section 2b Sheet 2a of a CUV wagon note for combined transport with a supplementary sheet for an intermediate section 3 Control label 4 Explanatory notes on the use of the charges note 5 to 13 Deliberately left blank 14 Wagon label 15 and 16 Deliberately left blank 17 Processing of the wagon note and accompanying documents where the details of the movement are amended or there are circumstances preventing haulage or handover 18 Accompanying document 19 to 21 Deliberately left blank 22 Notification of corrections 23 Wagon list – Use in the event of wagons being detached 24 Deliberately left blank 25 Notification of traffic restrictions

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A. General provisions 1 Abbreviations and definitions

AIM Agreement concerning the Relationships between Carriers in respect of

International Freight Traffic by Rail

CIT International Rail Transport Committee

Consignor A keeper or a third party authorised by the keeper who hands over an empty wagon as a means of transport to a user railway undertaking for haulage (see Article 9.1 GCU).

Customer Agreement

The special agreement concluded between the consignor and the user railway undertaking in respect of one or more consignments subject to the GCU.

CUV Uniform Rules concerning Contracts of Use of Vehicles in International Rail Traffic

Destination station

Station serving the point at which the wagon is handed over

EDI Electronic data interchange means the electronic transfer of data between computers in the form of EDI messages

EDI message An EDI message consists of a set of segments, structured using an agreed standard, prepared in a computer readable format and capable of being automatically and unambiguously processed

Electronic wagon note

Electronic record of the data representing the wagon note

Forwarding station

Station serving the point at which the wagon is accepted

GCU General Contract of Use for Wagons

GLW-CUV CUV Wagon Note Manual

GTM-CIT CIT Freight Traffic Manual

Paper wagon note

Paper document representing the wagon note

Printout of the electronic wagon note

Printout of the data in the electronic wagon note record on paper

Railway undertaking (RU)

Any public or private undertaking, licensed according to applicable Community legislation, the principal business of which is to provide services for the transport of goods and/or passengers by rail with a requirement that the undertaking must ensure traction; this also includes undertakings which provide traction only.

RID Regulation concerning the International Carriage of Dangerous Goods by Rail [Règlement concernant le transport international ferroviaire des mar-chandises dangereuses]

VAT Value added tax

Wagon keeper or keeper

means the person or entity that, being the owner of a wagon or having the right to use it, exploits the wagon as a means of transport and is registered as keeper of the wagon in the competent official vehicle register, or, if the wagon is not registered in the competent official vehicle register or such a register is not existing, the person or entity that has declared to the GCU Bureau to be keeper of the wagon.

Wagon note Paper document or electronic record accompanying empty wagons used under the terms of the GCU.

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2 Purpose of the manual

Use of wagons as means of transport is subject to the CUV Uniform Rules and the GCU. Empty wagons hauled in accordance with the GCU are to be accompanied by a wagon note. This manual lays down how wagon notes and other documents relating to the haulage of empty wagons accompanied by a wagon note are to be handled. Railway undertakings using the wagon may nevertheless agree derogations. When haulage is performed throughout by a single railway undertaking, it may apply this manual or special provisions. Provisions of the railway undertaking using the wagon apply to issues that this manual does not cover. The appropriate department within the railway undertaking using the wagon should be contacted in the case of doubt on how the manual is to be applied. This manual is intended for members of the CIT who will make it available to their staff or incorporate its contents into their own wagon manuals. The list of CIT members who apply this manual is published on the CIT website (www.cit-rail.org).

3 Scope This manual applies to the haulage of empty wagons subject to the GCU as means of transport. The railway undertaking using the wagon may entrust the performance of various services to third parties. In that case, a third party may only process the wagon note in the name of and for the account of the user railway undertaking and in accordance with its instructions. Wagons may also be consigned loaded or empty as goods. In that event they are then the subject of a CIM contract of carriage and the GTM-CIT manual applies to them.

4 Electronic wagon note

4.1 Principles In accordance with point 8 of the GLW-CUV, the wagon note and its duplicate may be created in the form of an electronic data record which can be transformed into legible written symbols. The provisions in this manual are equally valid for consignments covered by paper or electronic wagon notes. When special provisions are necessary for electronic wagon notes, they are specially mentioned.

4.2 Specific provisions For the relationship between the consignor/consignee and the railway undertaking, see Chapter D of the GLW-CUV and Appendices 1a and 1b. For the relationships between the railway undertakings, see Appendices 1a and 1b.

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B. Process

5 Introduction

This chapter lists the processes involved with the haulage of empty wagons accompanied by a wagon note and the activities which correspond to those processes. Diagram of the process:

01 – Acceptance for haulage

01.01 – Preliminary activities

01.02 – Acceptance of the wagon note

01.03 – Acceptance of the accompanying documents

01.04 – Processing of the wagon note and accompanying

documents

01.05 – Labelling with wagon labels and other labels

01.06 – Collection of charges

02 – Handover between user railway undertakings

02.01 – Processing of the wagon note and accompanying

documents

02-02 – Handover of the wagon

03 – Amendment of the details of the movement

03.01 – Acceptance and transmission of subsequent orders

03.02 – Carrying out subsequent orders

04 – Circumstances preventing haulage

04.01 – Action to be taken – asking the consignor for instructions

04.02 – Carrying out the consignor’s instructions – other action


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05 – Loss and damage

05.01 – Filling out a wagon damage report

05.02 – Other action

06 – Wagons missing and surplus

06.01 – Missing

06.02 – Surplus

07 – Circumstances preventing handover

07.01 – Asking the consignor for instructions

07.02 – Carrying out the consignor’s instructions – other action


08 - Handover

08.01 – Processing the wagon note and accompanying

documents

08.02 – Making the wagon available


9 – Notification of corrections

10 – Misrouted wagons

11 – Traffic restrictions

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6 Working sheets

Notes: - For each process, a working sheet provides information on the purpose of the process, the

activities to be undertaken, the timescales to undertake them and the parties taking part. - The activities may be undertaken at stations, at regional centres, at customer service centres,

etc. Railway undertakings are to define which locations are competent to handle documents which have to be produced as appropriate, for example, the duplicate of the wagon note in the event of giving orders or instructions.

- Correspondence and documents for international rail traffic are to be sent by e-mail, internet,

fax, as service post, ordinary post, registered post, etc. as a function of circumstances and what is available.

A list of the departments within railway undertakings’ organisations which distribute mail to

departments whose address is unknown, or who provide useful information for sending documents is available on the CIT website: www.cit-rail.org. Addresses of the various departments of railway undertakings which handle wagon issues are likewise available on the CIT website: www.cit-rail.org.

- The content of the forms shown in the appendices of this manual must comply with the

specimens in the appendices and it is recommended that the design be the same. When the forms are produced by means of a computer printout, the following conditions must

be observed:

colour of print: as in the specimen or black,

content: no departure from the specimen,

paper size and design: depart as little as possible from the specimen,

paper: suitable for the printer being used. Electronic methods such as the internet or e-mail are to be preferred to allow the flow of

information to be speeded up. With this in mind, forms to download, complete, print-out and send electronically are available on www.cit-rail.org.

- The date stamps referred to in the working sheets below must comply with the following

specification:1 Size and shape: rectangular or oval, width 44 mm, height 28 mm (maximum). Content: name of the railway undertaking, name of the station, year, month, day. They may also include: distinctive symbols, details of the time.

1 These provisions apply by analogy to the content of accounting machine impressions used instead of these stamps.

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01 Acceptance for haulage 01 - 01 Preliminary activities Purpose To confirm that the wagon can be hauled. Notes Time Before the wagon is accepted. Participants Activity References Consignor

- The consignor is to give the railway undertaking instructions for the

haulage of the empty wagon by means of a wagon note in good time.

GCU 9, 14

Railway undertaking

Organisation: - the railway undertaking is to check if haulage is possible in the context

of the commercial offer

GCU 14.1

Wagons: - the railway undertaking is to check if haulage is authorised, - the railway undertaking is to check traffic restrictions in force.

GCU 10, 11 and 12, RID, GLW-CUV 5, GTW-CIT working sheet 11

Transport documents: - the railway undertaking is to decide the type of wagon note to be used

(electronic/paper, choice of design, etc.) - the railway undertaking is to list the documents attached to the wagon

note and the conditions for their movement.

GLW-CUV 6, 8

If the instructions necessary are not supplied (Article 14.3 GCU): - If the keeper has not supplied instructions before the railway

undertaking takes back an unloaded wagon, unless otherwise agreed with the keeper, the railway undertaking is to make out a wagon note, and as appropriate a charges note in accordance with Article 14.2 GCU and use it.

GCU 14.3

Observations

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01 Acceptance for haulage 01 - 02 Acceptance of the wagon note Purpose To check the contents of the wagon note completed by the consignor, or

where a specific agreement has been made with the consignor, to fill out the wagon note.

Notes Where the wagon note is electronic, the “transport order” message is sent.

Time At the latest, at the time the wagon is handed over for haulage. Participants Activity References Consignor (Railway undertaking)

- the consignor is to provide a wagon note to the standard design for

each wagon or send the transport order message where electronic wagon notes are being used.

- The entries on the wagon note must be written or printed indelibly.

Wagon notes that have alterations, erasures, or slips of paper glued to them are not permitted. Crossing out is only permitted if the consignor or the railway undertaking (if it makes out the wagon note) acknowl-edges it by signing the wagon note.

GCU 14.2, GLW-CUV

- A wagon note must be made out for every wagon. Exceptions to this rule (for example a wagon note for a block train or for a group of wagons) are to be documented in customer agreements. If several wagons are consigned with a single wagon note, as many copies of the list of wagons must be attached to it as are stipulated.

If a block train or group of wagons includes wagons subject to the CIM

Uniform Rules in addition to empty wagons accompanied by a wagon note then see Appendix 1 GLW-CUV – explanatory notes to box 30 of the wagon note.

The number of wagon lists attached must be shown on the wagon note.

Customer agreement checklist point 5

- Wagon note with a supplementary sheet for an intermediate section: the wagon note may be printed with such a sheet intended for a railway undertaking which invoices. It is placed after sheet 3. It is to be endorsed “Invoice for intermediate section” and is numbered 2a. In addition it must be marked on the back with “Supplementary invoice for invoicing by a railway undertaking other than the forwarding or destination railway undertaking”. Appendices 2a/2b contain a specimen of sheet 2a of a wagon note with an invoice for an intermediate railway undertaking which invoices.

GLW-CUV, point 7

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Participants Activity References Railway undertaking

- The railway undertaking is to check the wagon note (design and content

- for consistency with the customer agreement in particular). - The railway undertaking is to take account of the special provisions for

empty wagons which contain the residue of dangerous goods.

Customer agreement checklist point 5 1.4.2.2 RID UIC leaflet 471-31

- If the wagon note is not a standard design or if the content does not comply with the requirements of the GLW-CUV, the situation is to be clarified with the consignor. If the issues cannot be resolved, the wagon note is to be refused. For exceptions see GLW-CUV, point 4.3, last paragraph. With that exception, the railway undertaking may not change or supplement the information which the consignor enters on the wagon note.

Observations

1 Point 5 of UIC leaflet 471-3 provides details of the carrier’s obligations under paragraph 1.4.2.2.1 of the RID.

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01 Acceptance for haulage 01 - 03 Acceptance of the accompanying documents Purpose To accept the documents specified on the wagon note which are handed

over by the consignor.

Notes For electronic wagon notes, the consignor is to be asked to attach only those documents which are absolutely needed during haulage to the wagon note. Ensure that every opportunity has been taken to send documents direct to the consignee or just to produce them at the point where they are needed. If these documents are sent to the railway undertaking in electronic form, the arrangements for processing them and issues of liability should be addressed in the EDI contract.

Time When the wagon note is accepted, or at the latest when the wagon is accepted for haulage. Participants Activity References Consignor

The consignor is to attach the accompanying documents.

Railway undertaking

- The railway undertaking is to check if the documents listed on the

wagon note and which are to accompany it are attached.

- The railway undertaking is to take account of the special provisions for empty wagons which contain the residue of dangerous goods.

1.4.2.2 RID UIC leaflet 471-31

- The railway undertaking is to clarify any irregularities noticed with the consignor.

- If applicable, the railway undertaking is to enter references to the

consignment on the documents. - The railway undertaking is to process the accompanying documents in

accordance with the provisions in force.

Observations In order to create a link between the papers and the wagon note when electronic wagon notes are used, the consignment identification number is to be entered on the accompanying documents. Alternatively an accompanying document in accordance with Appendix 18 is to be used. The accompanying documents are to be attached to that form.


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01 Acceptance for haulage 01 - 04 Processing of the wagon note and accompanying documents Purpose - To confirm acceptance for haulage on the wagon note.

- To complete the wagon note with other information from the railway undertaking. - To inform the various participants of the details of the consignment.

Time At the latest before the wagon moves. Participants Activity References Railway undertaking

- The railway undertaking is to complete the wagon note with its own

information. The “prior notification” message is to be used for electronic wagon notes. The railway undertaking is to send that message to all the railway undertakings which are to participate in the movement.

GLW-CUV – Appendix 1, boxes 40 et seq

- The railway undertaking is to allocate a consignment identification number (box 62 of the wagon note): see Appendix 3 to this manual.

- The railway undertaking is to calculate and enter charges: the railway undertaking should calculate all the charges it is able to calculate, whatever the instruction on who is to pay them. Each railway undertaking which calculates charges is to use a separate charging section. The supply of the duplicate of the wagon note message is to be used for electronic wagon notes.

- If more than seven charging sections are necessary, the railway undertaking is to use additional sheets (invoice and original of a new wagon note). These are to be completed in the following way: . box 21: enter “additional sheet for consignment number … from … to

… ” . charging sections: the details required . box 62: consignment identification number of the original wagon note . box 56 of the wagon note is to be endorsed “additional sheet”.

- If the wagon note is printed out by a computer printer and the back of the sheet has to be printed separately, the following information must be printed on the separate sheet “back of wagon note No…. from … to …, charging sections: the details necessary”.

GLW-CUV 11

- For those charges accepted by the consignor which cannot be precisely totalled at the time of acceptance, the railway undertaking is to attach a charges note complying with the specimen shown in Appendix 4 of the GLW-CUV. Appendix 4 contains an explanation of how to use the charges note. Charges notes are not made out on departure if electronic wagon notes are used (charges note data which has to be returned may be included in a “supply of the original of the wagon note” message).

GLW-CUV, point 12 + Appendix 4

- The railway undertaking is to return sheet 4 (Duplicate of the wagon note) to the consignor. In the case of an electronic wagon note, the supply the duplicate of the wagon note message is to be sent or a “duplicate of the wagon note” printout given to the consignor.

- The railway undertaking is to retain sheet 5 (duplicate invoice).

GLW-CUV 6, GTW-CIT, Appendix 1b

GLW-CUV 6

- The railway undertaking is to forward the wagon and the wagon note (sheets 1 to 3) with the accompanying documents by the same train or provide prompt access to the information (if needed) in another way. The electronic wagon note message is to be used for electronic wagon notes.

Observations

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01 Acceptance for haulage 01 - 05 Labelling with wagon labels and other labels Purpose To ensure the wagon is correctly routed and handled. Notes Time At the latest before the wagon moves. Participants Activity References Consignor

- The consignor is to remove old labels and markings referring to

previous loads. - The consignor is to placard and mark in accordance with the RID.

Railway undertaking

- The railway undertaking is to take account of the special provisions for

dangerous goods for empty wagons which contain the residue of dangerous goods.

- The consignor is to comply with the special provisions for exceptional

consignments.

1.4.2.2 RID UIC leaflet 471-31 UIC leaflet 502

- Appendix 14 defines how labels conforming with the specimens in that appendix are to be used. Agreements between railway undertakings define the information which labels complying with the specimens shown in Appendix 14 must contain. If the consignor labels in accor-dance with an agreement with the railway undertaking, the labels he has put on are to be checked.

Observations


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01 Acceptance for haulage 01 - 06 Collection of charges Purpose To collect the amounts receivable arising from the haulage and handling of

the wagon in the context of the contract of use.

Time At the time of acceptance for haulage. Participants Activity References Railway undertaking

- The railway undertaking is to collect those charges accepted by the

consignor which the railway undertaking is able to calculate at the time of acceptance for haulage.

GLW-CUV 4

- The railway undertaking is to raise those charges accepted by the consignor which cannot be precisely totalled at the time of acceptance when the charges note is returned (sheets 1 and 2).

GLW-CUV, Appendix 4 GTW-CIT, Appendix 4

Observations

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02 Handover between user railway undertakings 02 - 01 Processing of the wagon note and accompanying documents Purpose To document all the various participants who actually take part in haulage

on the wagon note.

Notes The point, time and arrangements for the handover of wagons between

railway undertakings are to be set down in agreements between them.

Time At the time of handover. Participants Activity References Handing over railway undertaking

- The handing over railway undertaking is to make the checks required

and remedy any irregularities noted: . the wagon note, and if applicable any accompanying document form

and charges note comply with a specimen laid down and are complete,

. the accompanying documents specified on the wagon note are all complete,

. the wagon is following the route laid down.

- The handing over railway undertaking is to hand over the wagon note and the accompanying documents to the receiving railway undertaking. The “electronic wagon note” message is to be used for electronic wagon notes.

- The handing over railway undertaking is to hand over the “electronic

wagon note” message with the first wagon.

Receiving railway undertaking

- The receiving railway undertaking is to accept the wagon note and the

accompanying documents.

- The receiving railway undertaking is to confirm acceptance of the consignment on the wagon note, if necessary correcting the information shown in box 57. The “electronic wagon note” message is to be used for electronic wagon notes.

GLW-CUV Appendix 1, box 57

Observations If the “electronic wagon note” message is sent before handover of the wagon, the railway undertakings are to agree which message establishes the time of handover of the right to process the wagon note from one railway undertaking to the other. For block trains and groups of wagons on a single wagon note this message is based on the first wagon handed over.

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02 Handover between user railway undertakings 02 - 02 Handover of the wagon Purpose To hand over the wagon to continue its journey.

Notes The point, time and arrangements for the handover of wagons between railway undertakings and the procedures in the event of refusal are to be set down in agreements between them.

Time At the time of handover.

Participants Activity References

Handing over railway undertaking

- The handing over railway undertaking is to make the checks required

and remedy any irregularities noted; if the wagon is damaged a wagon damage report is to be made out without delay.

- The handing over railway undertaking is to hand over the wagon to the

receiving railway undertaking.

GCU 18, GCU Appendix 4 GCU 10

Receiving railway undertaking

- The receiving railway undertaking is to accept the wagon.

- The receiving railway undertaking may refuse to accept the wagon when: - its acceptance is prohibited by a competent authority; - it is temporarily impossible to accept the wagon for operating

reasons specific to the railway undertaking concerned; - there are exceptional circumstances beyond the control of the

railway undertaking (cases of force majeure in particular) that temporarily prevent the wagon being accepted;

- the condition of the wagon does not meet technical and maintenance regulations or conform to current loading guidelines;

- there are other substantial reasons which might affect the safe operation of the wagon; such reasons must be notified to the keeper

A railway undertaking may not refuse its own wagons when they are

empty and in running order.

GCU 10

GCU 11

Observations If traffic to be handed over is refused when an electronic wagon note is being used, one of the following options may be used to process a wagon note which has already been handed over in the technical sense of the term; - the electronic wagon note is formally returned to the handing over railway undertaking. The

option to process the wagon note remains technically open to the receiving railway undertaking which is to process it at the request of and in accordance with the instructions of the handing over railway undertaking until the problem which prevented handover is resolved;

- the receiving railway undertaking produces a printout of the electronic wagon note and hands it to the handing over railway undertaking at the same time notifying it of the refusal;

- the receiving railway undertaking halts the processing of the electronic wagon note in its system and the handing over railway undertaking manually reactivates the wagon note in its system.

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03 Amendment of the details of the movement 03 - 01 Acceptance and transmission of subsequent orders Purpose To allow the consignor to take control of the wagon and to amend the

details of the movement by means of subsequent orders.

Notes The provisions of Articles 18 § 1 and 19 §§ 1 to 6 CIM apply by analogy.

Nevertheless, only the consignor is authorised to give instructions.

GCU 9 GLW-CUV 13

The railway undertaking is to ask for instructions in an appropriate written form. Electronic methods such as the internet or e-mail are to be preferred to allow the flow of information to be speeded up. With this in mind, a form for seeking instructions to download, complete, print-out and send electronically is available on www.cit-rail.org. A list of the departments able to handle amendment of the details of the movement is available on the CIT website: www.cit-rail.org.

Time When the consignor asks to amend the details of the movement. Participants Activity References Consignor

- The consignor is to send the railway undertaking his instructions drawn

up in accordance with Appendix 7 to the GLW-CUV.

GLW-CUV 13 and Appendix 7

Railway undertaking

- The railway undertaking is to check if the subsequent orders have been

given by the consignor.

- The railway undertaking is to check if the right of the consignor to amend the details of the movement within the terms of the contract of use has been extinguished.

GLW-CUV 13 CIM 18 § 2 a) – c)

- If necessary, the railway undertaking is to raise charges for acting on subsequent orders; it is to ask for a payment on account.

GLW-CUV 13 CIM 19 § 2

- If the subsequent orders are admissible and can be acted on: . if the duplicate of the wagon note was supplied with the subsequent

orders, the railway undertaking is to certify that the details copied to the duplicate of the wagon note concur by date-stamping it, the duplicate should then be handed back to the consignor.

. the railway undertaking is to fill out the remaining details on the subsequent orders form and pass it to the railway undertaking which is to carry them out.


- Inform the consignor immediately if the subsequent orders are not admissible or cannot be carried out.


Observations

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03 Amendment of the details of the movement 03 - 02 Carrying out subsequent orders Purpose To act promptly on those subsequent orders which can be carried out.

Notes The provisions of Articles 18 § 1 and 19 §§ 1 to 6 CIM apply by analogy. Nevertheless, only the consignor is authorised to give instructions. A list of the departments able to handle amendment of the details of the movement is available on the CIT website: www.cit-rail.org.

GCU 9 GLW-CUV 13

Time Once the subsequent orders can be carried out. Participants Activity References Railway undertaking

- is to check if it is possible, lawful and reasonable to require the

subsequent orders to be carried out at the time they are received by those who are to carry them out (carrying them out must neither interfere with the railway undertaking’s normal operations nor prejudice the consignors or consignees of other consignments).


- If carrying out the subsequent orders is possible, lawful and reasonable to require, the railway undertaking is to . carry out the subsequent orders without delay, endorse the subse-

quent orders form with the details and retain it, . amend the wagon note, underlining the amendments and add the

following endorsements: a) in box 55: extension of the transit period, b) box 21: “amended following subsequent orders of the consignor

of [date]” plus the date stamp and a signature; The “electronic wagon note” message is to be used for electronic

wagon notes, . recording and accountancy: if the consignment has not left the

custody of the railway undertaking which first took charge of the wagon, recording and accountancy is to be in accordance with the provisions of that railway undertaking. See Appendix 17 for other cases.

GLW-CUV, Appendix 1, boxes 21 and 55

. raise the charges which arise from carrying out the subsequent orders from the consignor.


- If a railway undertaking is not able to carry out a subsequent order requiring a consignment to be stopped, the subsequent order is to be relayed immediately to the nearest railway undertaking which might be able to carry it out.

- The railway undertaking is to confirm having carried out the subsequent order to the consignor or inform him immediately if his orders cannot be carried out.


Observations

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04 Circumstances preventing haulage 04 - 01 Action to be taken – asking the consignor for instructions Purpose To mitigate the effects of the circumstances preventing haulage. Notes The provisions of Articles 20 and 22 §§ 1 and 6 CIM apply by analogy.

Nevertheless, only the consignor is authorised to give instructions. Circumstances preventing haulage are defined as the start or continuation of haulage being prevented or no longer possible by the route intended. The following may constitute circumstances preventing haulage: 1. defective wagon, 2. natural phenomena (floods, heavy snow etc.), 3. service disruption (derailments, etc.), 4. decisions taken by customs, other administrative authorities and the

courts, 5. suspension of operations by the police, 6. strikes.

GCU 9 GLW-CUV 14

The railway undertaking is to ask for instructions in an appropriate written form. Electronic methods such as the internet or e-mail are to be preferred to allow the flow of information to be speeded up. With this in mind, a form for seeking instructions to download, complete, print-out and send electronically is available on www.cit-rail.org. A list of the departments able to handle circumstances preventing haulage is available on the CIT website: www.cit-rail.org.

Time Once circumstances preventing haulage occur. Participants Activity References Railway undertaking

Defective wagon - The railway undertaking is to fill out a wagon damage report, - The railway undertaking is to apply Article 19 GCU, - The railway undertaking is to document the defect noted on the wagon

note together with the action taken, give details of the extension of transit period in box 55 of the wagon note. The “electronic wagon note” message is to be used for electronic wagon notes.

- The railway undertaking is to inform the consignor Haulage by the intended route not possible - The consignment is to be routed by an alternative route

GCU 18 Working Sheet 05-01 GCU 19 GLW-CUV, Appendix 1, box 55 GLW-CUV, Appendix 8 GLW-CUV 14 CIM 20 § 1

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Participants Activity References Railway undertaking (continued)

Other cases – ask for instructions - The railway undertaking is to inform the consignor of the circumstances

preventing haulage, supplying him with all the information which the railway undertaking has.

- The instructions are to be drawn up in accordance with Appendix 8 to

the GLW-CUV.

GLW-CUV 14 CIM 20 §§ 1 and 2 GLW-CUV 14

Observations - If the circumstances preventing haulage require a block train or group of wagons consigned with a single wagon note and wagon list to be split up, the provisions of Appendix 23 apply to the continuation of the journey.

- The railway undertaking is to take account of the special provisions for empty wagons

which contain the residue of dangerous goods (see 1.4.2.2 RID).

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04 Circumstances preventing haulage 04 - 02 Carrying out the consignor’s instructions – other action Purpose To eliminate the circumstances preventing haulage.

Notes The provisions of Articles 20 and 22 §§ 1 and 6 CIM apply by analogy. Nevertheless, only the consignor is authorised to give instructions. The instructions are to be supplied in an appropriate written form. Electronic methods such as the internet or e-mail are to be preferred to allow the flow of information to be speeded up. With this in mind, a form for supplying instructions to download, complete, print-out and send electroni-cally is available on www.cit-rail.org. A list of the departments able to handle circumstances preventing haulage is available on the CIT website: www.cit-rail.org.

GCU 9 GLW-CUV 14

Time After receiving the instructions. Participants Activity References Consignor



GLW-CUV 14

Railway undertaking

- The railway undertaking is to check if the instructions have been given

by the consignor.

- If necessary, the railway undertaking is to ask for a payment on account.

- The railway undertaking is to check if the instructions can be carried out. If so, it is to . fill out the remaining details on the form, . carry out the instructions without delay, endorse the form with the

details and retain it,

. amend the wagon note, underlining the amendments and add the following endorsements: a) in box 55: extension of the transit period, b) box 21: “amended following instructions from the consignor of

[date]” plus the date stamp and a signature, the “electronic wagon note” message is to be used for electronic

wagon notes,

GLW-CUV, Appendix 1, cases 21 et 55

. recording and accountancy: if the consignment has not left the custody of the railway undertaking which first took charge of the wagon, recording and accountancy is to be in accordance with the provisions of that railway undertaking. For other cases: see Appendix 17.

- Where there are no instructions from the consignor, . if there is damage to the wagon , apply Article 19.4 GCU, . in other cases the railway undertaking is to take those steps which

are most favourable to the consignor’s interests, taking account of legal provisions as necessary (customs, etc.). It is to amend and fill in any remaining details on the wagon note. The “electronic wagon note” message is to be used for electronic wagon notes.

GCU 19.4

GTW-CIT 2014-07-01

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Participants Activity References Railway undertaking (continued)

- Where there are no instructions from the consignor and it is impossible

to eliminate the circumstances preventing haulage (see preceding indent, point 2), the railway undertaking is to return the wagon to the consignor. The railway undertaking is to amend and fill in any remaining details on the wagon note. The “electronic wagon note” message is to be used for electronic wagon notes.

- The railway undertaking is to confirm carrying out the instructions to the

consignor or inform him immediately if his instructions cannot be carried out.


Observations

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04 Circumstances preventing haulage 04 - 03 Collection of charges Purpose To raise the charges arising from circumstances preventing haulage. Notes The provisions of Articles 20 and 22 §§ 1 and 6 CIM apply by analogy.

Nevertheless, only the consignor is authorised to give instructions. A list of the departments able to handle circumstances preventing haulage is available on the CIT website: www.cit-rail.org.

GCU 9 GLW-CUV 14

Time Once circumstances preventing haulage have been resolved. Participants Activity References Railway undertaking

The railway undertaking is to raise and collect charges from the consignor or consignee in accordance with the instructions on the wagon note (except where there has been fault on the part of the railway undertaking) for the railway undertaking’s costs - for asking the consignor for instructions, - for carrying out the instructions received, - caused by the instructions requested not reaching the railway

undertaking or not reaching it in time, - for having decided to forward the wagon on its own initiative without

having asked for instructions. The “electronic wagon note” message is to be used for electronic wagon notes. In particular, the railway undertaking may raise haulage charges via the route actually used. Charges arising from the contract of use for the wagon are to be dealt with in accordance with the provisions of the GCU or agreements made between the parties.


Observations

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05 Loss and damage 05 - 01 Filling out a wagon damage report Purpose To record the condition of the wagon and its removable accessories and

the extent of loss or damage.

Notes A wagon damage report is to be filled out when damage to the wagon or

loss of or damage to the removable accessories listed on the wagon is discovered or presumed by the railway undertaking or alleged by the keeper.

GCU 18

Time When loss or damage is discovered, presumed or alleged. Participants Activity References Railway undertaking

- The railway undertaking is to fill out a wagon damage report without

delay and if possible in the presence of the keeper on a form complying with the specimen shown in Appendix 4 to the GCU.

The wagon damage report is intended to report the condition of the

wagon and its removable accessories and the extent of the loss or damage. It may therefore only include well established facts but not conjecture; it must describe facts clearly and comprehensively so that they can be confirmed in a court if necessary.

The railway undertaking is to hand a copy of the wagon damage report

to the keeper without delay. - When a wagon sustains damage or loses removable accessories which

make it unable to run or to be used, the railway undertaking is also to inform the keeper immediately, providing the information specified in Article 18.5 GCU as a minimum.

GCU 18 GCU 18.5

Observations

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05 Loss and damage 05 - 02 Other action Purpose To avoid worsening the loss or damage. Handling of lost wagons and

removable accessories.

Time When the loss or damage is discovered. Participants Activity References Railway undertaking

- The railway undertaking is to take all the action necessary to avoid

worsening the loss or damage, creating new loss or damage or injury to persons or loss or damage to other means of transport.

- Except where the railway undertaking has received instructions from the

consignor to the contrary, it is to make the wagon in a fit state to run and send it to the handover point agreed initially.

- The railway undertaking is to handle the case of the lost wagons and

removable accessories in accordance with Article 20 GCU.

GCU 25 GCU 19 GCU 20

Observations

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06 Wagons missing and surplus 06 - 01 Missing Purpose To look for the wagon. Notes A list of the departments able to handle missing wagons is available on the

CIT website: www.cit-rail.org.

Time Once it is established that the wagon is missing. Participants Activity References Railway undertaking

- The railway undertaking is to start a search. - If the search is not successful,

. the railway undertaking is to inform the forwarding railway undertaking and the consignor,

. the railway undertaking is to document the missing wagon in box 56 of the wagon note. The “electronic wagon note” message is to be used for electronic wagon notes,

. send the wagon note and accompanying documents to the forwarding railway undertaking.

Observations

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06 Wagons missing and surplus 06 - 02 Surplus Purpose To take the action which is necessary when the consignment of which the

wagon is a part cannot be identified.

Notes A list of the departments able to handle surplus wagons is available on the

CIT website: www.cit-rail.org.

Time Once it is established that wagons are on-hand without papers. Participants Activity References Railway undertaking

A. The railway undertaking has the information necessary to forward the

wagon: - The railway undertaking is to make out an accompanying document

complying with Appendix 18 and forward the wagon. Any information about the consignment which is known and any information which will be useful for subsequent processing is to be entered on the accompanying document. Any charges arising en route are to be entered in the charging sections on the accompanying document.

Electronic methods such as the internet or e-mail are to be preferred to

allow the flow of information to be speeded up. With this in mind, an accompanying document form to download, complete, print-out and send electronically is available on www.cit-rail.org.

- The railway undertaking is to ask for a copy of the wagon note and the

accompanying documents. The forwarding railway undertaking must provide these documents without delay and endorse them with the word duplicate. The “electronic wagon note” message is to be used for electronic wagon notes.

- The railway undertaking is to forward the wagon to the station intended

for intermediate handling or to the station serving the handover point. B. The railway undertaking does not have the information necessary to

forward the wagon: - The railway undertaking is to ask the keeper whose name is painted on

the side of the wagon for instructions.

Observations

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07 Circumstances preventing handover 07 - 01 Asking the consignor for instructions Purpose To mitigate the circumstances preventing handover or ask the consignor

for instructions.

Notes The provisions of Articles 21 and 22 §§ 1 and 6 CIM apply by analogy.

Nevertheless, only the consignor is authorised to give instructions. Circumstances preventing handover are defined as : 1. the consignee refusing the consignment, 2. the consignee refusing to pay the charges, 3. the consignee not coming forward, 4. not being able to contact the consignee, 5. not being able to deliver the consignment for other reasons (the con-

signee not collecting the wagon note within the timescale set down, seizure, decision of the courts, etc.).

The consignee collecting the wagon note but not taking handover of the wagon does not constitute circumstances preventing handover.

GCU 9 GLW-CUV 15

The railway undertaking is to ask for instructions in an appropriate written form. Electronic methods such as the internet or e-mail are to be preferred to allow the flow of information to be speeded up. With this in mind, a form for seeking instructions to download, complete, print-out and send electronically is available on www.cit-rail.org. A list of the departments able to handle circumstances preventing handover is available on the CIT website: www.cit-rail.org.

Time When circumstances preventing handover have been established. Participants Activity References Railway undertaking

- The railway undertaking is to return the wagon to the consignor without

further formality if that was requested on the wagon note; otherwise it is to ask the consignor for instructions. Instructions are to be drawn up in accordance with Appendix 9 to the GLW-CUV.


Observations

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07 Circumstances preventing handover 07 - 02 Carrying out the consignor’s instructions – other action Purpose To eliminate the circumstances preventing handover.

Notes The provisions of Articles 21 and 22 §§ 1 and 6 CIM apply by analogy. Nevertheless, only the consignor is authorised to give instructions.

The instructions are to be supplied in an appropriate written form. Elec-tronic methods such as the internet or e-mail are to be preferred to allow the flow of information to be speeded up. With this in mind, a form for sup-plying instructions to download, complete, print-out and send electronically is available on www.cit-rail.org.

A list of the departments able to handle circumstances preventing handover is available on the CIT website: www.cit-rail.org.

GCU 9 GLW-CUV 15

Time When instructions have been received. Participants Activity References Consignor



GLW-CUV 15

Railway undertaking

- The railway undertaking is to check if the instructions have been given

by the consignor.

- The railway undertaking is to check if the instructions can be carried out. If so, it is to . fill out the remaining details on the form, . carry out the instructions without delay, endorse the form with the

details and retain it,

. amend the wagon note, underlining the amendments and add the following endorsements: a) in box 55: extension of the transit period, b) box 21: amended following instructions from the consignor of

[date] plus the date stamp and a signature; the “electronic wagon note” message is to be used for electronic

wagon notes, . recording and accountancy: see Appendix 17.

GLW-CUV, Appendix 1, boxes 21 and 55

- Where there are no instructions from the consignor, the railway under-taking is to take those steps which are most favourable to the con-signor’s interests, taking account of legal provisions as necessary. It is to amend and fill in any remaining details on the wagon note. The “elec-tronic wagon note” message is to be used for electronic wagon notes.

- Where there are no instructions from the consignor and it is impossible to eliminate the circumstances preventing handover (see preceding indent), the railway undertaking is to return the wagon to the consignor. The railway undertaking is to amend and fill in any remaining details on the wagon note. The “electronic wagon note” message is to be used for electronic wagon notes.

- The railway undertaking is to confirm carrying out the instructions to the

consignor or inform him immediately if his instructions cannot be carried out.


Observations

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07 Circumstances preventing handover 07 - 03 Collection of charges Purpose To collect the charges arising from circumstances preventing handover

from the customer.

Notes The provisions of Articles 21 and 22 §§ 1 and 6 CIM apply by analogy.

Nevertheless, only the consignor is authorised to give instructions. A list of the departments able to handle circumstances preventing handover is available on the CIT website: www.cit-rail.org.

GCU 9 GLW-CUV 15

Time Once circumstances preventing handover have been resolved. Participants Activity References Railway undertaking

The railway undertaking is to raise and collect charges from the consignor or consignee in accordance with the instructions on the wagon note (except where there has been fault on the part of the railway undertaking) for the railway undertaking’s costs - for asking the consignor for instructions, - for carrying out the instructions received, - caused by the instructions requested not reaching the railway

undertaking or not reaching it in time. The “electronic wagon note” message is to be used for electronic wagon notes. In particular, the railway undertaking may raise haulage charges via the route actually used. Charges arising from the contract of use for the wagon are to be dealt with in accordance with the provisions of the GCU or agreements made between the parties.


Observations

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08 Handover 08 - 01 Processing the wagon note and accompanying documents Purpose - For the destination railway undertaking to enter information on the

wagon note. - To inform the consignee of the content of the wagon note.

Notes Time Once the wagon has arrived at its destination. Participants Activity References Railway undertaking

- If applicable, the railway undertaking is to ask for a copy of the wagon

note and the accompanying documents and undertake handover without waiting for replacement papers.

- The railway undertaking is to check that the charges shown on the

wagon note and charges note are compatible with the payment instructions.

Working sheet 06-02

- The railway undertaking is to fill in the railway undertaking’s remaining details on the wagon note, including entering charges on the wagon note and charges note. The “supply of the original of the wagon note” message is to be used for electronic wagon notes.

GLW-CUV, Appendix 1, boxes 40 et seq. GTW-CIT, Appendix 4

- The railway undertaking is to inform the consignee as necessary that the wagon is available.

- The railway undertaking is to hand sheet 1 of the wagon note “original of the wagon note” to the consignee with the accompanying documents intended for him. The “supply of the original of the wagon note” message or the original of the wagon note printout is to be used for electronic wagon notes.

- The railway undertaking is to retain sheets 2 “invoice” and 3 “arrival note/customs”.

- The railway undertaking is to return sheets 1 and 2 of the charges note to the address shown in box 33. The railway undertaking is to record their return by an entry in box 52 of the wagon note. If electronic wagon notes are used charges note data which has to be returned may be included in a “supply of the original of the wagon note” message.

GTW-CIT, Appendix 4 GLW-CUV, Appendix 1, box 52

Observations

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08 Handover 08 - 02 Making the wagon available Purpose To hand over the wagon to the consignee. Notes Time Immediately after the arrival of the wagon. Participants Activity References Railway undertaking

- The railway undertaking is to hand over the wagon at the point agreed.

- The railway undertaking is to make a note of any loss or damage. Working sheets 05-01 and 05-02

Consignee

- The consignee is to provide a receipt in box 61 of the wagon note or by

another means. The “acknowledgement of delivery” message is to be used for electronic wagon notes.

GLW-CUV, Appendix 1, box 61

Observations

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08 Handover 08 - 03 Collection of charges Purpose To collect the amounts receivable arising from the movement. Notes Time At the time of handover. Participants Activity References Railway undertaking

- The railway undertaking is to collect the charges due from the

consignee. If there is doubt about the solvency of the consignee or consignor and where the charges that the consignee has accepted have not been paid in advance, the wagon should only be handed over when all the amounts due for the movement have been paid.

Observations

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09 Notification of corrections Purpose To indicate the corrections which are to be made or have been made to the

wagon note or to the charges note.

Notes Only errors in calculating charges which exceed €30 are to be corrected. If

repeated errors affect several similar consignments consigned by the same consignor or consigned to the same consignee, then these errors must also be corrected if they exceed €30 in total.

Time When a correction must be made to a wagon note or a charges note. Participants Activity Railway undertaking issuing a notification of corrections form

- is to issue a notification of corrections form complying with the specimen shown in

Appendix 22 in the following cases:

Case Issuer Recipient Description a) Railway undertak-

ing which first takes charge of the wagon or an intermediate rail-way undertaking

Destination railway undertaking

Corrections to a wagon note for a wagon which has already been sent

b) Railway undertak-ing which first takes charge of the wagon

Destination railway undertaking

Errors noticed on a charges note returned by an intermediate railway undertaking or the destination railway undertaking

c) Intermediate railway undertaking

Railway undertaking which first takes charge of the wagon

Correction of route, of the chain of railway undertakings (see box 57 of the wagon note) or of the handover point

d) Destination railway undertaking


For each error noticed, for example, when - the route or handover point must be

corrected - an amount accepted by the consignor

has been shown as to collect or vice-versa

- the haulage charges must be corrected.

e) Intermediate or destination railway undertaking


For corrections in consequence of an amendment to the details of the movement (see Appendix 17)

Railway undertaking receiving a notification of corrections form

- Is to process the notification of corrections form and return it to the railway undertaking

which issued it whether the corrections have been accepted or not. - If the corrections notified are accepted, he is to amend the entries accordingly. - If the corrections notified are rejected, he is to justify the reason on the form.

Observations

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10 Misrouted wagons Purpose To ensure the wagon is hauled to its handover point. Notes To be considered as misrouted are:

- wagons which have wholly or partially followed a route other than that specified, in error; and likewise wagons which are carried beyond the station serving the handover point.

- wagons which over the whole or part of their journey have been accepted in error on handover by one or more railway undertaking(s) not shown on the wagon note and/or not participating in the “co-operation contract”.

- not to be considered as misrouted are wagons which have been diverted or accepted on handover by another railway undertaking because of a circumstance preventing haulage.

Time When a misrouting is noticed. Participants Activity References Railway undertaking having accepted the wagon and which notices the misrouting

- is to advise the consignor and ask for his instructions.

Railway undertaking which caused the misrouting

- is to take all measures necessary to avoid a repeat.

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11 Traffic restrictions Purpose To notify other railway undertakings when events with a short term effect

limit the services which a railway undertaking can offer.

Notes Time If possible, railway undertakings should notify traffic restrictions four days

before they come into effect. The withdrawal of a traffic restriction should be notified immediately.

Participants Activity References Railway undertaking on which the event triggering the traffic restriction occurs

- The railway undertaking is to notify the traffic restriction to the other

railway undertakings affected – see Appendix 25, points 1, 3, 4, 5 and 8. - The railway undertaking is to notify the withdrawal of a traffic restriction

to the other railway undertakings affected – see Appendix 25, points 4, 6 and 8.

- The railway undertaking is to inform its own customers. - The railway undertaking is to draw up the annual summary of traffic

restrictions which are still valid and send a copy to all affected railway undertakings – see Appendix 25, points 7 and 8.

GLW-CUV 5 GLW-CUV 5

Railway undertakings receiving notification of a traffic restriction

- Railway undertakings are to inform their own customers.

GLW-CUV 5

Observations

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C. Final and transitional provisions

7 Entry into force

This manual enters into force 1 May 2013.

8 Transitional arrangements Wagons accepted for haulage before 1 May 2013 remain subject to the provisions in force at the time of their acceptance for haulage.

2013-05-01 GTW-CIT/Appendix 1a

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Appendix 1a

Point 4.2

Checklist for the contract for electronic interchange of wagon note data (EDI contract checklist) Preamble This checklist contains recommendations in the form of boilerplate clauses and comments for drafting EDI contracts (contract for the exchange of electronic consignment note data for the international carriage of goods by rail and electronic wagon note data for the movement of empty wagons as means of transport). The checklist is suitable for use both for relationships between customers and carriers and between carriers themselves. It may also be used for relationships between keepers and railway undertakings and between railway undertakings themselves.

Boilerplate clauses Comments

1 Scope 1.1 Electronic documents and

traffic flows 1.2 Parties involved in

recording and processing the electronic documents

The parties to the EDI contract are to specify which electronic documents (electronic consignment note and/or electronic wagon note) and which traffic flow(s) are covered by the con-tract. The parties may expressly specify that the provisions of the EDI contract are to be applied to electronic accompanying documents additional to the electronic consignment note or wagon note (e.g. instruction, order, reservation, claim, etc.). The contractual carrier is to conclude an EDI contract with the customer. In addition he is to conclude an EDI contract with all the other carriers participating in the contract of carriage. Likewise, a user railway undertaking which accepts an empty wagon for movement is to conclude an EDI contract with the customer. It is also to conclude an EDI contract with all the railway undertakings which are party to the contract of use for the wagon. Contractual carriers and user railway undertakings (as appro-priate) must ensure that all the parties involved in processing the consignment note or wagon note are subject to the same type of EDI contract. The EDI contracts do not necessarily have to have the same text but the key points must comply with common principles.

GTW-CIT/Appendix 1a 2013-05-01

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2 Definitions For the purposes of this contract, the definitions below apply:

The parties may provide for further definitions.

2.1 Consignment note Paper document or electronic record which records the contract of carriage in accordance with Article 6 CIM.

2.2 Wagon note Paper document or electronic record which accompanies empty wagons used under the terms of the GCU.

2.3 Paper consignment note or wagon note

Paper document representing the consignment note or wagon note.

2.4 Electronic consignment note or wagon note

Electronic record of the data repre-senting the electronic consignment note or wagon note.

2.5 Printout of the electronic consignment note or elec-tronic wagon note

Printout of the data in the electronic consignment note record or electronic wagon note record on paper.


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2.6 Mixed system Successive use of the following data media for a single consignment. These data media represent the con-signment note or wagon note: paper consignment note or wagon note, electronic consignment note or wagon note, print-out used as a paper con-signment note or paper wagon note.

2.7 EDI Electronic Data Interchange means the electronic transfer of data between IT systems in the form of EDI mes-sages.

2.8 EDI message A set of segments, structured using an agreed standard, prepared in a com-puter readable form and capable of being automatically and unambigu-ously processed.

3 Objective of the EDI contract

The EDI contract only defines the conditions in which an electronic consignment note or electronic wagon note are made out and used in a manner which is legally valid. It guar-antees:

- that the electronic consignment note/electronic wagon note is equivalent to the paper consign-ment note/paper wagon note,

- the quality of the data,

- the security of transmissions. The EDI contract is not intended to cover the rights and obligations arising from the contract of carriage or the contract of use for the wagon.

The objective of the EDI contract is to define the conditions in which the use of an electronic consignment note or an elec-tronic wagon note has legal effect within the terms of the CIM Uniform Rules or the CUV Uniform Rules and the GCU. The use of electronic consignment notes or wagon notes is to be managed by means of customer agreements between customers and contractual carriers, or through contracts of use between customers and user railway undertakings that accept empty wagons for movement. Explicit references to EDI contracts in customer agreements or in contracts of use for wagons will clarify the contractual architecture.


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4 Equivalence of the elec-tronic and paper versions of the consignment note, and of the electronic and paper versions of the wagon note

Electronic consignment notes/electronic wagon notes which are used by the parties to the con-tract of carriage, or the contract of use for the wagon, are to be regarded as equivalent to paper consignment notes/paper wagon notes. The parties may not challenge the evidential value of electronically transmitted consignment note/wagon note data simply on the grounds that it is electronic.

This assumption is refutable. No party may assert before a court or tribunal that the elec-tronic data exchanged is not of itself adequate evidence of the contract of carriage or contract of use for the wagon. Never-theless, a party may assert that the data is incomplete, inaccu-rate, insecure, etc.

5 Content of the electronic consignment note or electronic wagon note

Electronic consignment notes and wagon notes must include all the elements of paper consignment notes and wagon notes. The electronic data which is necessary to make electronic consignment notes valid is defined in Appendix 2 to the GLV-CIM and, for electronic wagon notes, in Appendix 1 to the GLW-CUV. Independently of the requirements for the content of the elec-tronic consignment or wagon note, railway undertakings must take account of the requirements agreed for the system (iden-tification of participants, etc.) and for the data (security, integ-rity, amendments permitted, archiving, etc.). If necessary, they are to agree to use an electronic signature. The consignment note and wagon note also have other func-tions (e.g. as a tax document). In these cases the railway undertakings in question are required to observe any appro-priate requirements of national law. Electronic documents may be attached to electronic consign-ment notes or electronic wagon notes. It is recommended that the arrangements for using them and the liability issues are covered in the EDI contract and that care should be taken to limit liability to processing the documents properly (no liability for the content of the documents).


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6 Completion of the electronic consignment note/wagon note

6.1 Obligation to check the

completeness and accuracy of the data

Parties to the contract of carriage or to the contract of use for the wagon who input data into the IT system are to undertake to check carefully that electronic consignment notes/wagon notes actually contain all the data required in accordance with point 5 and that this data is accurate.

6.2 Integrity of the data The procedure used for filling out the electronic consignment note/wagon note is to ensure the data it contains remains unchanged once it has been input by the parties.

The data contained in the electronic consignment note/wagon note record, once input and authenticated by the parties con-cerned, must remain unaltered. That does not preclude authorised amendments and additions from being made sub-sequently (see point 7.4). However, the original data must remain (legible) in the IT system so that it can at least be con-sulted subsequently.

7 Transmission of the electronic consignment note/wagon note

7.1 Format of EDI messages

The requirements for EDI messages (transmission, content, timing, etc.) are shown in Appendix 7b to the GTM-CIT and Appendix 1b to the GTW-CIT. The parties to the EDI contract are to agree the standards and format for EDI messages and the codes for the data elements to be used.

7.2 Transmission and receipt of data

The procedure used for transmitting data must make it possi-ble to check if and when the data was sent and received by the persons participating in processing electronic consignment notes/wagon notes. If the “electronic consignment note” or “electronic wagon note” message is sent before handover of the consignment, the railway undertakings are to agree which message establishes the time of handover of the right to process the consignment note or wagon note from one railway undertaking to the other.


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7.3 Security of transmissions

The methods used for transmitting electronic consign-ment/wagon note data must be secure. They must prevent unauthorised third parties accessing the data or changing it fraudulently. Rights of access to the data are defined in Appendix 2 to the GLV-CIM and Appendix 1 to the GLW-CUV. The parties may provide for an obligation to make checks and an obligation to update the processes used to protect the data from unauthorised access, unauthorised amendment, deletion, etc.

7.4 Amendments to the data

The data in the consignment note and wagon note may only be amended by those persons who are authorised in accord-ance with Appendix 2 to the GLV-CIM and Appendix 1 to the GLW-CUV (Rights of access to data). Contractual carriers and user railway undertakings who have accepted empty wagons for haulage are to be notified of amendments made in so far as that has been agreed by the parties. Any additions and amendments must be apparent and identi-fiable. IT systems must ensure that any amendments made as well as their source and time can be identified at least subse-quently. IT systems must create an audit trail of all amend-ments (see archiving, point 10). Fraudulent changes must be prevented as far as possible (see security of transmission, point 7.3).

8 Mixed system

A mixed system may be agreed in order to allow an electronic consignment note or wagon note to be used on sections of the journey before comprehensive implementation of the system. The procedures for this mixed system (see Appendix 7b GTM-CIT, point 5 and Appendix 1b GTW-CIT, point 5) must be examined in terms of legal requirements, particularly of national law, and specified in the EDI contract.

9 Printouts

A distinction must be made between situations in which the printouts have different functions and different values: 1) in a mixed system: the parties must agree the legal value

of printouts and the arrangements for replacing electronic consignment notes/wagon notes with printouts (and vice versa).

2) in a purely electronic system: printouts only have a legal value when they reflect the data in the electronic consign-ment note/wagon note faithfully and completely.

The appropriate specifications are shown in point 12 GLV-CIM, point 11 of the GLW-CUV, point 4 of Appendix 7b GTM-CIT and point 4 of Appendix 1b GTW-CIT.


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10 Archiving of data The requirements of the law of carriage, customs law and tax law are to be taken into account when considering archiving electronic consignment notes/wagon notes. In principle, as a minimum the requirements for archiving paper consignment notes/wagon notes are to be satisfied.

11 Confidentiality All those participants involved in the processing of electronic consignment notes/wagon notes are subject to the general rules of confidentiality. Authorities with a right of access to the data under public law are generally subject to an obligation of confidentiality by this law.

12 Operational and organisa-tional requirements

12.1 Operational environment 12.2 Costs 12.3 Organisational measures

The parties are to undertake to create and maintain the oper-ational environment for the use of electronic consignment notes/wagon notes in accordance with the EDI contract. The parties are to specify how they bear the costs associated with the creation of this operational environment. The parties are also to agree organisational procedures required for the use of electronic consignment notes/wagon notes (for example: mutual notification of system problems and system errors). This remark is also to apply to fall-back procedures to cover IT system failures and cases in which paper documents have to accompany the consignment.

13 Liability 13.1 General comments

The parties are to agree a liability regime from the options set out below. The regime chosen should, in particular, encourage the parties to ensure that the quality of the data is maintained. Option A: A party is to be liable for the loss or damage caused to another party by disregard of one or more obligations arising from the EDI contract, unless he proves he was not at fault. This liability is limited to (…). This limit is not to apply if it is proven that the damage results from an act or omission on the part of the carrier or user railway undertaking, either with the intent to cause such damage, or recklessly in the knowledge that such damage would probably result.


- 8 -


13.1 (continued) The provisions of the CIM Uniform Rules and the GCU are to take precedence in the case of liability falling within the scope of the CIM Uniform Rules or the GCU. Option B: The liability of the parties to the EDI contract is to be deter-mined by the national law applicable to this contract. The provisions of the CIM Uniform Rules and the GCU are to take precedence in the case of liability falling within the scope of the CIM Uniform Rules or the GCU.

13.2 Liability for IT auxiliaries The parties are to be liable for the persons whose services they make use of to manage their IT system or transmit the data.

14 Law applicable The law applicable to the EDI contract is to be that agreed by the parties. It is recommended that the parties adopt the same law as that which applies:

- to the customer agreement, or as applicable to the contract of use for the wagon,

- to the cooperation contract (for relationships between carri-ers or between railway undertakings).

15 Courts and tribunals Courts and tribunals are to be those agreed by the parties. It is recommended that they make the EDI contract subject to the courts or tribunals applicable:

- to the customer agreement, or the contract of use for the wagon, or


16 Duration, amendment, and termination of the EDI contract

The rules for the duration and amendment of the EDI contract and the severability of its provisions are to be those agreed between the parties. !t is recommended that they make the EDI contract subject to the rules applicable:

- to the customer agreement, or the contract of use for the wagon, or


2013-05-01 GTW-CIT/Appendix 1b

- 1 -

Appendix 1b

Point 4.2

Functional and legal requirements to be satisfied by the electronic wagon note 1 General provisions

For relationships between keepers and railway undertakings and between railway undertakings themselves, the electronic procedure must provide the same level of legal certainty as does the paper document. In particular, that includes

a) taking account of all the functionality of the paper wagon note as well as the comprehensiveness, quality and reliability of the data it contains;

b) archiving the data in accordance with the provisions on limitation of action, the provisions of national law and the terms of the EDI contract;

c) authenticating the electronic documents;

d) keeping the data secure and protecting it;

e) recognising electronic documents as having equivalent evidential value;

f) having options to transform these electronic documents into legible written symbols;

g) recording amendments and additions to an electronic wagon note, and retaining earlier data;

h) making the electronic process “convertible”, i.e. the option to be able to use both the electronic process and the classic paper process for the same consignment as a function of the wishes and capabilities of each of the participants (the mixed system);

i) ensuring that the data on dangerous goods consignments is available at all times and unrestrictedly to railway undertakings for their own internal checks before departure and en route (see point 5 UIC Leaflet 471-3), also in the case of irregularities or accidents, and for checks made by the competent authorities; see also sub-section 5.4.0 RID.

GTW-CIT/Appendix 1b 2013-05-01

- 2 -

Supply of the duplicate wagon note

Transport order Prior notification

Electronic wagon note*)

Consignee Forwarding

railway undertaking

Railway undertaking

Destination railway

undertaking Consignor

2 Transmission of the messages

2.1 Structure

*) The right to process the electronic wagon note belongs to the railway undertaking which has custody of the

wagon. If necessary, the electronic wagon note is to be updated by each of the railway undertakings. If the “electronic wagon note” message is sent before handover of the wagon, the railway undertakings are to agree which message establishes the time of handover of the right to process the wagon note from one railway undertaking to the other.

**) The “supply of the original of the wagon note” message is only sent to the forwarding user railway undertaking if

this has been agreed with the last user railway undertaking. This message may also contain charges note data which has to be returned.

2.2 Table

The table below lists:

- the EDI messages to be sent;

- the cases in which they must be sent;

- the time they are to be sent;

- the sender and recipient of the message. General principle: EDI messages only have legal effect when the IT system of the EDI recipient receives the messages.

Acknowledgement of receipt

Supply of the original of the wagon note**)


- 3 -

EDI message In what circumstances When EDI sender/EDI recipient

Transport order1 In order to haul an empty wagon as a means of transport

At latest when the wagon is handed over

- Consignor - Forwarding RU

Prior notification When the wagon is accepted At latest on train departure

- Forwarding RU - Other RU

Supply of the duplicate of the wagon note

After the wagon is accepted

At latest before departure of the train

- Forwarding RU - Consignor

Electronic wagon note

To accompany the wagon; updating the data as necessary in the case of: - handover between railway

undertakings; - production of a wagon damage

report; - handover; - claim.

At latest when the wagon is handed over to the next railway undertaking, or to the consignee

- Forwarding RU - Other RU

Supply of the original of the wagon note

After arrival at destination

Before the wagon is made available to the consignee

- Destination RU - Consignee/

Forwarding RU2

Acknowledgement of receipt 3

After handover of the wagon to the consignee

At latest on the working day following the day of handover

- Consignee - Destination RU

3 Content of the messages

Notes When optional data is contained in a message, it becomes conditional data in the subsequent messages. M = mandatory data C = conditional data (mandatory if the condition is satisfied) O = optional data * = Subject to prior agreement between the customer and railway undertaking, data

marked with an * in the first column may be repeated for full trainloads and groups of wagons.

1 This message may be replaced by another means. 2 The “Supply of the original of the wagon note” message is to be sent to the forwarding user railway undertaking only if agreed

with the last user railway undertaking. This message may also contain charges note data which has to be returned. 3 This message may be replaced by another means.


- 4 -

Box

no.

Dat

a

Tra

nspo

rt o

rder

Prio

r no

tific

atio

n

Sup

ply

of th

e du

plic

ate

of th

e w

a gon

not

e

Ele

ctro

nic

wag

on

note

Sup

ply

of th

e or

igin

al

of th

e w

agon

not

e

Ack

now

ledg

emen

t of

rece

ipt

1 Consignor M M M M M

2 Customer code for the consignor O C C C C

3 Customer code for the payer of pre-paid charges

O C C C

4 Consignee M M M M M

5 Customer code for consignee O C C C C

6 Customer code for the payer of non pre-paid charges

O C C C C

7 Consignor’s declarations C C C C C

8 Consignor’s reference O C C C C

9* Documents attached C C C C C

10 Delivery point M M M M M

11 Code for the delivery point O C C C C

12 Code for the station serving the delivery point M M M M M

13 Commercial specifications C C C C C

14 Number of the customer agreement or tariff C C C C C

15 Information for the consignee O C C C C

16 Acceptance M M M M M

17 Code for the acceptance point O C C C C

18 Wagon No

19 Sectional invoicing C C C C C

20 Payment instruction C C C C C

21* Description of the goods 1) M M M M M

22 Exceptional consignment C C C C C

1 Only the number of the wagon is mandatory. The other data is optional.


- 5 -

Box

no.

Dat

a

Tra

nspo

rt o

rder

Prio

r no

tific

atio

n

Sup

ply

of th

e du

plic

ate

of th

e w

a gon

not

e

Ele

ctro

nic

wag

on

note

Sup

ply

of th

e or

igin

al

of th

e w

agon

not

e

Ack

now

ledg

emen

t of

rece

ipt

23 RID C C C C C

24* NHM code M M M M M

25 Mass [weight]

26 Declaration of value C C C C C

27 Interest in delivery C C C C C

28 Cash on delivery C C C C C

29 Place and date made out M M M M M

30 Description of the document M M M M M M

40 Coding box 1 O C C

41 Coding box 2

42 Coding box 3

43 Coding box 4

44 Coding box 5 O

45 Coding box 6

46 Coding box 7

47 Coding box 8

48 Examination

49 Prepayment coding M

50 Route M M M M

51 Customs procedures

52 Charges note C C


- 6 -

Box

no.

Dat

a

Tra

nspo

rt o

rder

Prio

r no

tific

atio

n

Sup

ply

of th

e du

plic

ate

of th

e w

a gon

not

e

Ele

ctro

nic

wag

on

note

Sup

ply

of th

e or

igin

al

of th

e w

agon

not

e

Ack

now

ledg

emen

t of

rece

ipt

53 Cash on delivery receipt C

54 Formal report C C C

55 Extension of transit period C C C

56 Carrier’s declarations C C C

57 Other carriers C C C C

58 a) Contractual carrier M M M M

b) Simplified transit procedure for rail

59 Date of arrival O

60 Made available C

61 Acknowledgement of receipt C

62 Consignment number M M M M M

70 Code for the charging sections M M M

71 Route code C C C

72 NHM code O C C

73 Currency M M M

74 Charged mass [weight] O C C

75 Customer agreement or tariff applied M M M

76 Km/Zone O C C

77 Supplements, fees, deductions O C C

78 Unit price O C C

79 Charges C C C

80 Cash on delivery C C


- 7 -

Box

no.

Dat

a

Tra

nspo

rt o

rder

Prio

r no

tific

atio

n

Sup

ply

of th

e du

plic

ate

of th

e w

a gon

not

e

Ele

ctro

nic

wag

on

note

Sup

ply

of th

e or

igin

al

of th

e w

agon

not

e

Ack

now

ledg

emen

t of

rece

ipt

81 Charges paid O C

82 Charges due O C C

83 Exchange rate for charges paid O C

84 Charges to be paid by the consignor O C

85 Charges to be paid by the consignee O C

86 Exchange rate for charges due O C

87 Charging section in the invoicing currency to be paid by the consignor

O C

88 Charging section in the tariff currency to be paid by the consignor

O C

89 Charging section in the tariff currency to be paid by the consignee

O C

90 Charging section in the tariff currency to be paid by the consignee

O C

91 Total of supplementary sheets brought forward charges paid

C C

92 Total of supplementary sheets brought forward charges due

C C C

93 Grand total of the amounts to be raised on forwarding

O C

94 Grand total of the amounts to be raised on arrival

O

99 Customs endorsements


- 8 -

4 Printouts

4.1 Production

If necessary, the electronic wagon note is to be printed out. Printouts may only be produced for those functions which are necessary, and then only once with a given title (see point 4.2). Sheet 2 “Invoice” is an exception because along the route of a given traffic flow there will be railway undertakings which do not need paper documents to accompany consignments and those which do, it must therefore be possible to produce such a printout a number of times. See point 5.2 for the rules applicable in case of contradiction between the different printouts. The system must record the production of every printout together with the following data: type of document, date, time and the initiator of the printout.

4.2 Titles and functions of printouts and persons entitled to them

Title Function Person entitled

Sheet 1 Original of the wagon note

- Supply of the original of the consignment note, allowing the consignee to take delivery of the wagon

- Document to be produced in support of a claim

Consignee

Sheet 2 Invoice

- Internal railway accounting document User railway under-taking during transit or at destination

Sheet 2a Supplementary sheet for intermediate section 1

- Permits a section to be invoiced separately Invoicing user railway undertaking

Sheet 3 Arrival note/Customs

- Internal railway document Destination user railway undertaking

Sheet 4 Duplicate of the consignment note

- Confirmation of the acceptance of the wagon - Document to be produced in support of a claim.

Consignor

Sheet 5 Duplicate invoice

- Internal railway document Forwarding user railway undertaking

4.3 Supplementary sheets

If the length of data held in electronic wagon note records is too long for the space available in the appropriate boxes of the printouts or if data from the back of the wagon note is to be printed out, the following procedure is to be adopted:

- the “principal” printout is to be produced;

- one or more supplementary sheets are to be produced. These supplementary sheets must show the wagon note reference (consignment identification number) of the wagon note to which they belong, the date of acceptance of the wagon and show the data from those boxes of the electronic wagon note which could not be printed on the “principal” printout because of a shortage of space. The data is to be printed one field after another identified by the numbers of the corresponding boxes of the paper wagon note. On the principal printout, the remark “see supplementary sheet” is to be printed instead of the data itself in those boxes for which the data was too long.

4.4 Full train loads and groups of wagons

If several wagons are consigned together with a single wagon note, a wagon list in accordance with Appendix 23 is to be printed out.

1 See point 7 of the GLW-CUV


- 9 -

5 Mixed system

5.1 Need for the system and definition of the system

In anticipation of comprehensive implementation, a mixed system may be agreed in order to be able to use the electronic wagon note on sections of the journey. It will allow different data media to be used for one and the same wagon (paper wagon note, electronic wagon note, printout used as a paper wagon note).

5.2 Evidential value of the various media The various data media used for a given wagon are to have the same evidential value. Where there is a contradiction1, for relationships between railway undertakings, railway undertakings to which wagons are handed over with printouts are liable on the basis of the data shown on those printouts, whereas railway undertakings to which wagons are handed over with paper wagon notes and who then input the data into electronic wagon note records are liable on the basis of the information shown on the paper wagon notes.

5.3 Agreement to the mixed system

Use of a mixed system is to be agreed between the participants. This may be by: - concluding an EDI contract (see Appendix 1a, point 8) with partners linked to the system for

electronic data exchange, - concluding special agreements or in the context of a contract to work together or a customer

agreement. The agreement must take into account the need to provide appropriate rules. This depends in particular on the roles of the partners in question, (forwarding railway undertaking, intermediate railway undertaking, destination railway undertaking) and the form their partnership takes (electronic link, by means of a printout, railway undertaking at the interface). Point 5.4 shows a checklist containing the more important issues. In addition, and in particular for free-standing agreements, fundamental legal clauses (scope, notice period, etc.) need to be included in addition to the specific issues.

5.4 Checklist for the use of the mixed system

The checklists include the more important issues which are to be taken into account in the use of a mixed system over and above rules for the electronic wagon note. Each participant is to examine the issues listed in part A and notify his partners of their implications for his requirements.

1 There is no contradiction when data is added subsequently or amended in accordance with the wishes of the parties to the

contract of use.


- 10 -

A. Issues of principle to be clarified before the application can begin:

Whether the use of several data media is permitted

If a change of data media is not permitted by the (national) law applica-ble; that at least prohibits a change of data medium taking place in the area in which the law applies. Whether it goes beyond that and totally excludes the mixed system for the flows in question is to be clarified in each individual case. For example: In a chain of states A-B-C involving successive railway undertakings, the railway undertaking in section C is not connected elec-tronically and the law that applies there does not permit change of data media. Conceivable circumstances are the mixed system is possible but the change of data medium must

take place in section B or the mixed system has to be excluded for the whole movement

because there is no “valid” wagon note under the law applicable in section C.

Electronic signature Define the requirements which the electronic signature forming part of the electronic application must satisfy in order to give the derivative printouts the evidential value they require (for example, for export or tax documentation).

Storage of data/ archiving of data/ access by adminis-trative authorities

In addition to satisfying the requirements of purely electronic or purely paper wagon notes (including printouts), the rules to be followed at interfaces and the means of ensuring they are followed are to be covered here in particular.

Use of CIT documents

Agreement to use CIT documentation to resolve general issues and define specific differences.

B. Issues to be resolved for application of the mixed system

Documenting the handover of the wagon note

All the electronic wagon note data which is to be exchanged is to be held in a journal. In the electronic mode, the journal is to be administered by the IT system. In the paper mode, the journal function is to be provided by a consignment handover list or another procedure agreed between the railway under-takings (see working sheet 02-01).

Consignor not connected to the IT system

Define rules for finishing with the paper wagon note, for archiving it and for data capture for the electronic wagon note record. Define rules for confirming the details of the movement by means of a printout.

Consignee not connected to the IT system

Define rules for producing and processing printouts of the electronic wagon note and for updating the electronic wagon note itself.


- 11 -

Handover of a consignment to a railway undertaking not connected to the IT system (EDI > paper interface)

Define rules for finishing with the electronic wagon note and the production of printouts. Whether to produce an additional printout for the railway undertaking at the interface needs to be resolved here.

Handover of a consignment from a railway undertaking not connected to the IT system to a railway undertaking which pro-cesses electronic wagon notes (Paper > EDI interface)

Define rules for finishing with the paper wagon note, for archiving it and for data capture for the electronic wagon note record including data relating to the acceptance of charges.

6 Rights of access to data

Access to wagon note data is only allowed to participants who have concluded an EDI contract and who also take part in the movement in question. Competent administrative authorities acting within the scope of their powers also have a right of access. Three types of access are to be distinguished: read, write (also includes the right to read) and amend (also includes the right to read and write). The right to read is ensured through an interface or by means of messages exchanged between the parties under the terms of the agreement signed between them. The right of a railway undertaking to write and amend data is limited to the railway undertaking which has custody of the wagon. The rights of access and the data which each person entitled may access are defined in Appendix 1 to the GLW-CUV.

7 IT system disruptions and failures Fall back alternatives for IT-system disruptions or failures are to be agreed in EDI contracts (see Appendix 1a).


- 1 -

Appendix 2a

Working sheet 01-02

Sheet 2a of a CUV wagon note with a supplementary sheet for an intermediate section

2aSupplementary sheet forintermediate sectionFeuillet supplémentairepour parcours de transit

1

30

Consignor (name, address) – Expéditeur (nom, adresse)

VAT no.No TVA

E-Mail

Tel.

Fax

Consignee (name, address, country) Destinataire (nom, adresse, pays)

Consignor’s declarations Déclarations de l’expéditeur

Consignor’s reference – Référence expéditeur

Documents attached – Annexes

VAT no.No TVA

E-Mail

Tel.

Fax

Delivery pointLieu de livraison

Country – PaysStation – Gare

Commercial specification – Conditions commerciales

Information for the consignee – Informations pour le destinataire

AcceptancePrise en charge

Payment instructionsPaiement des frais

Carriage charges paidFranco de port

including – y compris up to – jusqu’à

Incoterms

Sect

iona

l inv

oici

ngFa

ctur

atio

n tra

nsit

Wagon no. – Wagon No

Description of the goodsDésignation de la marchandise RID yes

ouiNHM code

99 Customs endorsementsIndications douanières

48 ExaminationVérification

Declaration of valueDéclaration de valeur

Currency

Interest in deliveryIntérêt à la livraison

Cash on deliveryRemboursement

CIM Consignment NoteLettre de voiture CIM

42

46

43

47

40

44

41

45

A71 72 79

73 74

75 76 77 78

Mass (weight)Masse

Monnaie

Currency

by – par

Ch

arg

es

B71 72 79

73 74

75

Frai

s

C71 72 79

73 74

75 Ch

arg

es

49 Prepaymentcoding – Code

d’affranchissement

50 Route – Itinéraires

51 Customs procedures – Opérations douanières

52 Charges noteBulletin d’affranchissement

53 Notification of payment no.Avis d’encaissement No

54 Formal report no.Procès-verbal No

55 Extension of transit time – Prolongation du délai de livraison

month – daymois – jour

returnedrenvoyéyes

oui



Code from – du to – au place – lieu

56 Carrier’s declarations – Déclarations du transporteur 57 Other carriers – Autres transporteurs

Name, address – Nom, adresse Section – Parcours

StatusQualité

58 a) Contractual carrier – Transporteur contractuel 59 Date of arrival – Date d’arrivée 60 Made available

Mise à disposition

month – day – hourmois – jour – heure

61 Acknowledgement of receiptQuittance du destinataire

62 ConsignmentnumberIdentificationde l’envoi

Place and date completed – Lieu et date d’établissement

Signature


Country –Pays

Consig’t no.Exp. No

Station – Gare

4

2

3

5

6

7

9

8

10 11 12

13

15

21 23

16

Point – Lieu

17

18

20

24 26

27

28

29

76 77 78

76 77 78

Date, signature

returnedrenvoyé

made out byétabli par

25

Section – Parcours by – par19

14

Arrival no. – Arrivage No

70

70

70

UndertakingEntreprise

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

yesoui

Exceptional consignmentTransport exceptionnel

22

Po

int 6, 7, 8

yesoui

b) Simplified transit procedure for rail Procédure simplifiée de transit ferroviaire

Signature

Code for the principal Code principal obligé

CUV Wagon NoteLettre wagon CUV

Not withstanding any clauseto the contrary, carriage ofgoods shall be subject tothe CIM Uniform Rules. In addition, the carrier’s General Terms and Condi-tions of Carriage shall apply.Nonobstant toute clausecontraire, le transport desmarchandises est soumisaux Règles uniformes CIM. Sont en outre applicablesles conditions générales detransport du transporteur.

Except as otherwise agreed,the haulage of empty wagons shall be subject tothe CUV Uniform Rules. In addition the relevant contractual conditions ofthe railway undertakingshall apply.Sauf convention contraire,l’acheminement des wagons vides est soumisaux Règles uniformes CUV.Sont en outre applicablesles conditions contractuel-les topiques de l’entreprisede transport ferroviaire.

© 2

006

CIT

2aSupplementary sheet for intermediate sectionFeuillet supplémentaire pour parcours de transit

Supplementary invoice for invoicing by a carrier other than the forwarding or destination carrier.Feuille supplémentaire pour la facturation par un autre transporteur que le transporteur au départ ou à l’arrivée.

A79

Ch

arg

es

D71 72 79

73 74

75

Frai

s

E71 72 79

73 74

75 Ch

arg

es

F71 72 79

73 74

75

Frai

s

G71 72 79

73 74

75 Ch

arg

es

B79

Frai

s

C79

Ch

arg

es

81 82

84 85 86 Cours83 Cours

88 89 9087

81 82

84 85 86 Ex. Rate83 Ex. Rate

88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

9291

9493

Brought forward from supplementary sheetsReport des feuilles supplémentaires

Grand total – Montant général

86

80

Ex. Rate

Invoicing currency Monnaie d’encaissement

Tariff currencyMonnaie du tarif



Cash on delivery (brought forward from the front)Remboursement (Report du recto) }

�

Bro

ug

ht

forw

ard

fro

m t

he

fro

nt

– R

epo

rt d

u r

ecto

��

90

Charging sections (continued) – Sections de taxation (suite) Charges paid – Franco To pay – Port dû

76 77 78

76 77 78

76 77 78

76 77 78

70

70

70

70

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Feuillet


- 1 -

Appendix 2b

Working sheet 01-02

Sheet 2a of a CUV wagon note for combined transport with a supplementary sheet for an intermediate section

1

30


VAT no.No TVA

E-Mail

Tel.

Fax


Consignor’s declarations Déclarations de l’expéditeur

Consignor’s reference – Référence expéditeur

Documents attached – Annexes

VAT no.No TVA

E-Mail

Tel.

Fax


Country – PaysStation – Gare

Commercial specification – Conditions commerciales

Information for the consignee – Informations pour le destinataire


Payment instructionsPaiement des frais

Carriage charges paidFranco de port

including – y compris up to – jusqu’à

Incoterms

Sect

iona

l inv

oici

ngFa

ctur

atio

n tra

nsit


No UTI/ Type UTI/ Length UTI / Net mass (weight)/ Tare UTI/ Description of the goodsNo UTI/ Type UTI/ Longueur UTI / Masse nette/ Tare UTI/ Désignation de la marchandise

RID yesoui

99 Customs endorsementsIndications douanières

48 ExaminationVérification

Declaration of valueDéclaration de valeur

Interest in deliveryIntérêt à la livraison


Not withstanding any clause to the contrary, carriage of goods shall be subject to the CIM Uniform Rules. In addition, the carrier’s General Terms and Conditions of Carriage shall apply. Nonobstant toute clause contraire, le transport des marchandises est soumis aux Règles uniformes CIM. Sont en outre applicables les conditions générales de transport du transporteur.

Except as otherwise agreed, the haulage of empty wagons shall be subject to the CUV Uniform Rules. In addition the relevant contractual conditions of the railway undertaking shall apply.Sauf convention contraire, l’acheminement des wagons vides est soumis aux Règles uniformes CUV. Sont en outre applicables les conditions contractuelles topiques de l’entreprise de transport ferroviaire.

42

46

43

47

40

44

41

45

A71 72 79

73 74

75 76 77 78

Currency

Monnaie

Currency

by – par

Ch

arg

es

B71 72 79

73 74

75

Frai

s

C71 72 79

73 74

75 Ch

arg

es

49 Prepayment coding – Code

d’affranchissement

50 Route – Itinéraires

51 Customs procedures – Opérations douanières

52 Charges noteBulletin d’affranchissement

53 Notification of payment no.Avis d’encaissement No

54 Formal report no.Procès-verbal No

55 Extension of transit time – Prolongation du délai de livraison


returnedrenvoyéyes

oui



Code from – du to – au place – lieu

56 Carrier’s declarations – Déclarations du transporteur 57 Other carriers – Autres transporteurs

Name, address – Nom, adresse Section – Parcours

StatusQualité

58 a) Contractual carrier – Transporteur contractuel 59 Date of arrival – Date d’arrivée 60 Made available

Mise à disposition


61 Acknowledgement of receiptQuittance du destinataire

62 ConsignmentnumberIdentificationde l’envoi

Place and date completed – Lieu et date d’établissement

Signature


Country –Pays


Station – Gare

4

2

3

5

6

7

9

8

10 11 12

13

15

21 23

16

Point – Lieu

17

18

20

26

27

28

29

76 77 78

76 77 78

Date, signature

returnedrenvoyé

made out byétabli par

Section – Parcours by – par19

14

Arrival no. – Arrivage No

70

70

70


© 2

012

CIT

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

yesoui

Exceptional consignmentTransport exceptionnel

22

Po

int 6, 7, 8

yesoui

b) Simplified transit procedure for rail Procédure simplifiée de transit ferroviaire

Signature

Code for the principal Code principal obligé

CIM Consignment Note for Combined TransportLettre de voiture CIM transport combiné

CUV Wagon Note for Combined TransportLettre wagon CUV transport combiné

UTI 1Seal nos – Scellés No Reference – Référence

No UTI/ Type UTI/ Length UTI / Net mass (weight)/ Tare UTI/ Description of the goodsNo UTI/ Type UTI/ Longueur UTI / Masse nette/ Tare UTI/ Désignation de la marchandise RID yes

oui

UTI 2Seal nos – Scellés No Reference – Référence

NHM Code UTI 1 Gross mass (weight) UTI 124 25

Total

Masse brute UTI 2NHM Code UTI 2



Supplementary sheet for invoicing by a carrier other than the forwarding or destination carrier.Feuillet supplémentaire pour la facturation par un autre transporteur que le transporteur au départ ou à l’arrivée.

A79

Ch

arg

es

D71 72 79

73 74

75

Frai

s

E71 72 79

73 74

75 Ch

arg

es

F71 72 79

73 74

75

Frai

s

G71 72 79

73 74

75 Ch

arg

es

B79

Frai

s

C79

Ch

arg

es

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

81 82


88 89 9087

9291

9493

Brought forward from supplementary sheetsReport des feuilles supplémentaires

Grand total – Montant général

86

80

Ex. Rate





Cash on delivery (brought forward from the front)Remboursement (Report du recto) }

H

Bro

ug

ht

forw

ard

fro

m t

he

fro

nt

– R

epo

rt d

u r

ecto

HHHHHH

90

Charging sections (continued) – Sections de taxation (suite) Charges paid – Franco To pay – Port dû

76 77 78

76 77 78

76 77 78

76 77 78

70

70

70

70

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

◀

◀

◀

◀

◀

◀

◀

▶

▶

▶

▶

▶

▶

▶

▶

2013-05-01 GTW-CIT/Appendix 3

- 1 -

Appendix 3

Working sheet 01-04

Control label 1 Purpose

The control label is intended to identify a consignment consigned under the cover of a con-signment note or wagon note unequivocally.

2 Designs

Specimen without barcode Specimen with barcode

3 Description

Size

20 to 25 mm high and 30 to 50 mm long.

Colour Lime yellow.

Content 1st line: the international code for the station which serves the forwarding point, composed of the country code (2 digits) and the location code (5 digits plus a check digit, separated by a dash). 2nd line: name of the station serving the point the consignment was accepted. 3rd line: code for the railway undertaking (4 digits) and consignment number (5 digits plus a check digit, separated by a dash).1 4th line: bar code holding the same information (only for carriers who use this technology).2

1 The numbering system for consignments from a given point must be designed so as to avoid the repetition of a consignment

number in any given accounting month. 2 The conversion of the codes above (international station code, railway undertaking code and consignment number) into an

“INTERLEAVED 2 OF 5” barcode with a recommended minimum height of 6 mm. Only numeric codes, excluding any check digits, may be converted into barcodes.

87 72128-2 ST GERMAIN AU MONT D’OR

0087 00005-9

85 00008-3 Basel SBB Cont. Term.

2185 00005-9

GTW-CIT/Appendix 3 2013-05-01

- 2 -

4 Use

A control label is to be attached to each paper consignment note or wagon note; it is to show the identification number of the consignment. When identification numbers for consignments are allocated by computer, control labels need not be used. The identification number of the consignment (first and third lines) must be given in all correspon-dence, irregularity or dispute, and if applicable, written on accompanying documents.


- 1 -

Appendix 4 Working sheets 01-04 + 01-06 + 08-01

Explanatory notes on the use of the charges note 1 Composition

The charges note is made up of three numbered sheets made up into a pad: Sheet 1: original of the charges note (to be given to the consignor by the railway undertaking after its return) Sheet 2: accounting copy (to be retained by the railway undertaking after its return) Sheet 3: audit copy (to be retained by the railway undertaking which returns the charges note)

2 Recommendation for the paper and the colour Paper: pressure sensitive (using a chemical process), white, transfer colour black sheet 1 = coated back 56 g/m². sheet 2 = coated front and back 53 g/m². sheet 3 = coated front 57 g/m². If charges notes interleaved with carbon paper are used, papers with a weight of between 50

and 60 g/m² must be used. Colour: Pantone Warm Red U Dimensions: 211x297 mm (including margin: 211x320 mm) Special case: charges notes produced as printouts must comply with the following conditions:

- printing colour: as specimen or black,

- content: no departure from the specimen,

- paper size and design: depart as little as possible from the specimen,

- paper: suitable for the printer being used.

3 Production

3.1 A charges note must be produced when not all the charges which a consignor accepts can be calculated by the forwarding railway undertaking. Production of a charges note is the responsibility of the forwarding railway undertaking. A cross () must be marked in box 52 of the wagon note.

3.2 As an exception, the charges note is to be made out by the railway undertaking where the charges arise if an electronic wagon note is used (nevertheless see point 4.2 last sentence).


- 2 -

3.3 Data for boxes 1 to 25 and 62 are to be taken from the same numbered boxes of the wagon note

in question.

3.4 A charges note form to download, complete and print-out is available on www.cit-rail.org.

4 Processing

4.1 On departure Sheets 1, 2 and 3 are to be attached to the wagon note.

4.2 En route Charges which arise en route or at the destination and which the payment instructions indicate are to be paid by the consignor, are to be entered on the charges note. If an electronic wagon note is used, these charges are only to be entered on the wagon note.

4.3 Return In principle, the charges note is to be returned by the destination railway undertaking. Nevertheless it may be returned by a railway undertaking en route if the instructions for payment of charges only include charges that arise up to that railway undertaking. A charges note form to download, complete, printout and send electronically is available on www.cit-rail.org. If electronic wagon notes are used, charges note data which has to be returned may be included in a “supply of the original of the wagon note” message. This delivery message is to be sent to the forwarding railway undertaking only if agreed with the last railway undertaking. The railway undertaking which returns the charges note must enter the month and the day of its return in box 52 of the wagon note.

5 Boxes on the charges note and their content - Status: . M = mandatory data . C = conditional data (mandatory if the condition is satisfied) . O = optional data Only boxes which are specific to the charges note are commented below. For other boxes, see Appendix 1 to the GLW-CUV.


- 3 -

Box no.

Status of the data

Data

1 M Consignor: Name, postal address, and if possible the telephone or fax number (with international prefix) or e-mail address of the consignor. For goods moving between the Member States of the European Union, the consignor’s VAT registration number must also be provided if it was written on the wagon note.

16 M Acceptance: Date and time (month, day and hour) of the acceptance of the wagon. Note: When details of the actual acceptance differ from those given by the consignor, the railway undertaking which accepted the wagon is to note the difference in box 56 of the wagon note (Carrier’s declarations).

30 M Charges note: Name of the document and title of the sheets of the charges note. 31 C Documents attached to the charges note: List of the documents attached to the

charges note, such as customs receipts, documents for charges raised en route etc. 32 C Amount deposited by the consignor: if applicable, details of the amount deposited by

the consignor and currency code. 33 M Postal address for return:

Full address to which the charges note must be returned for processing. 34 O Exchange rate on forwarding: Codes for the currencies and rates of exchange applica-

ble on the day the goods were accepted which are to be used for amounts to be entered on the charges note.

35 M Initiation of the charges note: Undertaking code and optionally name and postal address in clear of the railway undertaking initiating the charges note. Date of initiation (YYYY-MM-DD).

36 M Return of the charges note: Name and postal address of the railway undertaking returning the charges note and date of return (YYYY-MM-DD).

37 M Re-arrival of the charges note: Date of the re-arrival of the charges note (YYYY-MM-DD).

62 M Consignment number: Identification number of the consignment to which the charges note refers, copied from the wagon note (country and station code, code for the forwarding railway undertaking and consignment number).

Charging sections a) Charging sections A to H all have the same format. In order to avoid any ambiguity, in any

correspondence, the boxes in the sections must be qualified by the number of the section in question (for example A.70).

b) Charging sections are to be used in alphabetical order. Box no.

Status of the data

Data

90 O Total amount or to be carried forward92 C Amount brought forward from the front: if the charging sections on the front do not

suffice. 95 O Total amount to be taken to account by the railway undertaking 96 O Amount deposited by the consignor97 O Amount to be refunded to the consignor98 O Amount to be collected from the consignor

2013-05-01 GTW-CIT/Appendices 5 to 13

- 1 -

Appendices 5 to 13

Deliberately left blank


- 1 -

Appendix 14

Working sheet 01-05

Wagon label Use of the wagon label Wagons moving as wagon-load traffic must be labelled with wagon labels complying with the

specimen shown in this appendix. Railway undertakings may agree amongst themselves not to label wagons in this way.

Wagons moving in block trains from one consignor to one consignee are not labelled. If a wagon is

taken out of the formation en route for any reason, it must then be labelled. Railway undertakings may agree a procedure amongst themselves which departs from these instructions.

If wagon labels are put on wagons by consignors by agreement with the railway undertaking, they are

to be checked by the railway undertaking. A wagon label form to download, complete and print-out is available on www.cit-rail.org. The information in the “To” box must be written in block characters.

Consignor (name, address)Expéditeur (nom, adresse)



ToA

Part of (number of wagons)Partie de (nombre wagons)

Flow no.Courant de transport No

RouteItinéraires

Sort code – Code lotissementWagon tareTare du wagon

Mass (weight) of loadMasse du chargement

Total mass (weight)Masse totale

t

t

t

Route codeCode itinéraire1

Ancillary labelsEtiquettes accessoires

Route codeCode itinéraire2 Route code

Code itinéraire3 Route codeCode itinéraire4

Route codeCode itinéraire5 Route code

Code itinéraire6 Route codeCode itinéraire7 Route code

Code itinéraire8

VAT no.No TVA

E-Mail

Tel.

Fax

VAT no.No TVA

E-Mail

Tel.

Fax

Customs proceduresOpérations douanières



Place – Lieu

Wagon no.Wagon No

CIT 14

© 2

006

CIT

2013-05-01 GTW-CIT/Appendices 15 and 16

- 1 -

Appendices 15 and 16



- 1 -

Appendix 17

Working sheets 03-02 + 04-02 + 07-02 + 9

Processing of the wagon note and accompanying documents where the details of the movement are amended or there are circumstances preventing haulage or handover


- 2 -

Procedures and processing of documents where the details of the movement are amended or there are circumstances preventing haulage or handover

The activities listed below are only to be undertaken if they are marked with a cross (X) in the column for the situation in question.

Amendment made en-route Amendment made at the original destination station

The railway undertaking at the station in which the wagon(s) has been stopped or at the destination station

The station in which the wagon has been stopped is also the new destination station

Wagon forwarded to a new destination station

Wagon returned to the forwarding station or to another station in the forwarding state

Wagon forwarded to a new destination station

Wagon returned to the forwarding station or to another station in the forwarding state

Completion of the wagon note on arrival

- is to complete box 59 (date of arrival) X X X

- is to complete box 57 (other carriers) if necessary X X

Correction of haulage charge

- is to correct haulage charge X X X

Wagon note to be used to forward the wagon to another station or to return it to the forwarding station or another station in the forwarding state

- is to use the original wagon note (sheets 1 to 3) X X

- is to write out a new wagon note and send sheets 1 to 3 of it to the railway undertaking at the destination station with the original sheet of the original wagon note (filling out a new wagon note with a control label) X X

Charges note

- is to withdraw the charges note and send it to the railway undertaking at the forwarding station X X X

- is to send the charges note and the original wagon note to the railway undertaking at the ultimate destination station X X

Calculation and entry of the charges for the journeys which follow

- is to complete the accounting for the consignment on its arrival X X

- is to enter amounts to pay as charges for earlier haulage on the new wagon note X X X

- is to enter the charges it is to collect as charges arising en route on the original wagon note X X

- is to calculate the charges for subsequent journeys and enter them on the wagon note and if applicable on the charges note X X X X

Notification of corrections

- is to notify the railway undertaking at the forwarding station by means of a “notification of corrections” form X X X

As appropriate, the person entitled must be invited to make a claim for the refund of any over-payment.


- 1 -

Appendix 18

Working sheet 06-02

Accompanying document The accompanying document is to take the same form as a wagon note but with the following changes:

- Box 30: The description of the document is to read “Accompanying document” and the reference clause is not required.

- The box situated below box 59 of the wagon note and intended to identify the individual sheets of the wagon note is to be blank.

Electronic methods such as the internet or e-mail are to be preferred to allow the flow of information to be speeded up. With this in mind, an accompanying document form to download, complete, print-out and send electronically is available on www.cit-rail.org. A copy of the wagon note may be used instead of a specially produced form. The copy must be clearly marked “Accompanying document” along the upper edge. The data in box 30 and the sheet number information below box 59 are to be crossed through on this copy. The railway undertaking is to record the production of the accompanying document (as a specially produced form or as a copy of the wagon note) in box 56 (Carrier’s declarations) providing the following data;

- code and name of the railway undertaking;

- place and date completed.

2013-05-01 GTW-CIT/Appendices 19 to 21

- 1 -

Appendices 19 to 21



- 1 -

Appendix 22 Working sheet 9

Notification of corrections

Notification of corrections no. – Avis de rectification No

171 72 79

73 74

75

Frai

s

171 72 79

73 74

75

Frai

s

81 82


88 89 9087

81 82


88 89 9087

Invoicing currency Monnaied’encaissement



Invoicing currency Monnaied’encaissement

Charges paid – Franco To pay – Port dû

76 77 78

76 77 78




Correction of errorsRedressement

Subsequent orders/ instructionsOrdres ultérieurs/ Instructions


Acceptance of the goodsPrise en charge de la marchandise


Addressee of the notification of corrections – Destinataire de l’avis de rectification

ReasonsMotifs

Box no.Case No

ShowsIl y a

Should showIl faut

ShowsIl y a

ShowsIl y a


ShowsIl y a

CurrencyMonnaie

CurrencyMonnaie

Ex. Rate Cours

1 2Identify charging section which is incorrect (A–G)Indication de la section de taxation concernée (A–G) �

Initiated by (place, date, address and signature of the undertaking) Etablissement (lieu, date, adresse et signature de l’entreprise)

AcceptedAccepté

Not accepted (reasons)Non-accepté (motifs)

Implementation and return(place, date and signature of the undertaking)Exécution et renvoi (lieu, date et signature de l’entreprise)

271 72 79

73 74

75 Ch

arg

es

81 82


88 89 908776 77 78

271 72 79

73 74

75 Ch

arg

es

81 82


88 89 908776 77 78

Box no.Case No

Box no.Case No

Should showIl faut

Should showIl faut

Should showIl faut

ShowsIl y a

Should showIl faut

© 2

006

CIT

CIT 22

Station – Gare Country – Pays

Consignment number – Identification de l’envoi

Country – Pays


Station – Gare


70

Sec

tio

nP

arco

urs

70

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

Sec

tio

nP

arco

urs

70

70


- 1 -

Appendix 23

Working sheet 04-01

Wagon list – Use in the event of wagons being detached If wagons from a block train or group of wagons consigned with a single wagon note and a wagon list are split up, the location, time and reason for splitting them are to be entered in box 56 of the wagon note. The details on the wagon note must not be amended however. The numbers of the wagons detached are to be crossed through on the copy of the wagon list which remains with the wagon note in such a way that they remain legible. The additional copy of the wagon list is to be used for the part of the train or group of wagons detached or an additional copy made out. The painted numbers of the wagons which have continued their journey with the wagon note are to be crossed through on this wagon list in such a way that they remain legible. If it is impossible to apply this procedure, an extract of the wagon list to cover the wagons detached is to be made out. That copy of the wagon list must be attached to a copy of the wagon note which is to be created and marked “Accompanying document” in accordance with Appendix 18 for the continuation of the journey of the wagons detached. If this is impossible an “Accompanying document” filled out with all the data from the wagon note in question in accordance with Appendix 18 is to be provided. If a block train or group of wagons covered by an electronic wagon note is split up, it may be agreed that the reason for splitting up the consignment is recorded by the railway undertaking providing haulage in the “carrier’s declarations” field. Carriers re-uniting the wagons with their wagon note are to remove the declaration. Paper documents (for example, accompanying documents, extracts from wagon lists) are only to be produced where specially agreed.


- 1 -

Appendix 24



- 1 -

Appendix 25

Working sheet 11

Notification of traffic restrictions 1 Traffic restrictions which are to be notified

Traffic restrictions which affect or could affect other railway undertakings are to be notified. “Traffic restrictions” means the action taken by the railway undertaking as a consequence of events (natural occurrences, strikes, threats of strikes, instructions given by railway undertakings, etc.) which have a short term effect (up to a maximum of two years) and restrict the transport services which can be offered:

- services withdrawn or suspended totally or partially,

- particular traffics not accepted or only accepted conditionally. Long term or permanent restrictions are to be reflected in the product offer. Nevertheless in urgent cases, notification within the meaning of this appendix may be made for such restrictions until they are taken into consideration in the product offer.

2 Infrastructure-related restrictions Information about traffic restrictions imposed by infrastructure managers and public authorities will be made available by means of network statements, databases, “one-stop shops”, etc.

3 Content of a notification of a traffic restriction The notification is to be in English, French or German, in clear and simple wording. Notifications are not to make any reference to internal instructions or contain abbreviations or information which might not be understood by other railway undertakings. The notification is to contain the following information:

1. No. originator and date of the traffic restriction;

2. Reason for the traffic restriction;

3. Destination region(s) affected by the restriction;

If particular stations or, as appropriate, particular consignees are affected by the restriction, they are to be precisely specified. If traffic is suspended over a particular section of line all the stations affected are to be listed.

4. Forwarding region(s) affected by the restriction;

5. Types of traffic affected;

Trainload traffic, groups of wagons, traffic in individual wagons, “combined traffic”, empty wagons.


- 2 -

6. Wagons affected;

Wagons are to be specified exactly, if possible using NHM codes.

7. Duration of the restriction;

The date is to be given in figures using the following format: 2013-07-01.

8. Traffic already consigned;

- will be accepted and moved by the planned route

- is to be diverted via …

- is to be stopped, the consignor is to be asked, as appropriate, to give his instructions. Address and signature of the person issuing the notification. If the duration of the restriction cannot be given immediately, it is to be notified as soon as possible. If a traffic restriction requires amending, it is to be lifted and a new restriction imposed.

4 Means of notification Notifications of traffic restrictions in accordance with point 3 above are to be sent to the undertakings affected by e-mail or by fax.

5 Timescales To allow undertakings affected by a traffic restriction to take appropriate action, traffic restrictions which are planned (e.g. strikes) must be notified at least four calendar days before they are due to take effect.

6 Lifting of a traffic restriction If a traffic restriction is to be lifted, the undertakings affected are to be notified immediately in English, French or German using the following phraseology:

Traffic restriction No .... (number) of ...... (date) notified in notification reference No ...... (number) of ..... (date) is lifted with effect from ..... (date) at ...... (time)/with effect from receipt of this notification. Address and signature of the person issuing the notification.

7 Annual summary of traffic restrictions which are still valid At the end of each calendar year, each railway undertaking is to draw up a summary of the traffic restrictions which it has notified and which are still valid and send a copy to all the railway undertakings affected.

8 List of addresses A list of the railway undertakings’ offices to which notifications of traffic restrictions, of their being lifted and the annual summary of restrictions which are still valid should be sent is published on the CIT website: www.cit-rail.org.