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7/29/2019 KALPA RFGDFHGGHJJHJHJHK

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A library is a growing organism, itfollows that a library catalogue willkeep growing the physical form of the

library catalogue has accordinglyundergone many changes.

Librarian has to decide what form of

catalogue is suitable for his libraryand is convenient for the use of hisclientele.


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There are two forms of library catalogue,

1) Physical forms/external forms ; and

2) Inner forms /internal forms


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The external form or thephysical forms of a catalogue refers to themanner in which the catalogue is presented.In other words, the physical form of the

catalogue is the outline and physical shapein which a catalogue is presented for use.The change in the form of documents from

clay tablets in ancient times to printedforms in early nineteenth century, inaddition to 20th century microforms andnon print forms has influenced the physical

forms of catalogue accordingly.


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Whatever physical forms of acatalogue may have, It should have the followingfeatures,

It must be easy to use. It must be easy to keep up-to-date.

It should enable browsing on scanning over a numberof entries at a time.

Multiple copies must be easily produced. It must occupy as little space as possible.

It should provide multiple access tools.


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The physical forms of cataloguefrom distant past to the present, may be

broadly arranged in the followingcategories.,

1) Conventional form or traditional form2) Non-conventional or modern form


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Book or register form

Guard book formSheaf form

Card form


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In this from, the entries ofdocuments of a library are written by land ina bound register or ledger, pages are set

apart for different letters of the alphabets.These alphabets are arranged

alphabetically. Minimum information about

the document such as author, title, edition,accession number and class number is givenfor each book. There may be a separateregister for author/title/subjects.


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It is simple and easy to handle or consult.

Now-a-days multiple copies can be produceddue to Xeroxing facilities.

Xerox copies of these catalogues can beplaced at different locations in libraries.

Even today small public school and collegelibraries have their catalogues in their forms.

The printed catalogues of large libraries arehelpful in book selection, classification,cataloguing etc. for other libraries.


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It is not flexible.

Entries for new books added cannot always

be inserted at their proper places as the outspace is filled shortly.

It is not up-to-date.

Hence, new updated registers are to beprepared continuously.


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Guard book form isa catalogue which in entriesare mode on slips of papermaintained in the required

sequence on the blankleaves of large guard books.


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It is easy to use and scan.

It is easy to guide. It is feasible to produce multiple copies.

It permits insertion of new entries,

easily to keep up-to-date.


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To compile a guard book catalogue is a

time consuming job.Withdraws are a problem.

Ina growing collection it becomes out

of data very soon.


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A sheaf form of catalogue isone in which slips of papers are putinto a loose-leaf binder and bound bysome mechanical device into a volume.New slips can be inserted in

appropriate places without disturbingthe existing order of arrangement ofentries.


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It is adjustable and portable which makes iteasy to consult from any part of the library.

Its flexible nature renders it convenient to

insert or delete entries as and whenrequired.

In can be kept updated without much

differently. It is more compact and occupies less space:


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Generally one slip is used to record theparticulars of one document only. This leadsto wastage of space on slips, which are largerin size.

Loss of slips due to mishandling by readers.


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In this form, the bibliographicalelements of every document are recorded on asingle card. This method of representing every

document on a single card is known as the unitcard principle.

In this form, A card catalogue are all ofuniform standard. The card size ( 5 3 or 12.5

7.5 cm ) are used for each entry, which are thenarranged in any desired order in cabinet drawersspecifically made for this purpose.


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It is flexible in keeping it constantlyupdated.

The users and the library staff can handle it

with ease. The card can be made more beneficial for

the readers by using sufficient number of

guiders with it.


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The card cabinet occupies much space assuch it creates the problem of space.

It is not portable and so it cannot beconsulted like book form, at every place.

In busy library when as single user

monopolizes whole tray or sections of thecabinet, it kills the time of other readers.


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