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<p>1</p> <p>MANRECAP/JICANJaffna Kilinochchi Mullaittivu Mallavi Mannar</p> <p>MANNAR</p> <p>Omantai Vavuniya</p> <p>Trincomalee</p> <p>Anuradhapura</p> <p>ANURADHAPURAPUTTALAMPuttalam</p> <p>POLONNARUWA</p> <p>B at tica lo a</p> <p>KURUNEGALAKurunegala</p> <p>MATALEMatale</p> <p>Kegalla</p> <p>Kandy</p> <p>KANDY</p> <p>Ampara</p> <p>GAMPAHAGampanh</p> <p>KEGALLE NUWARA Badulla ELIYA BADULLANuwara Eliya Monaragala</p> <p>COLOMBO</p> <p>COLOMBORatnapura</p> <p>MONARAGALA</p> <p>Kalutara</p> <p>KALUTARA</p> <p>RATNAPURA</p> <p>Project Implementation Committee (PIC) MeetingGALLE</p> <p>26 January 2005</p> <p>MATARAGalle Matara</p> <p>HAMBANTOTAHambantota</p> <p>0</p> <p>10 20 30 40 50km SCALE</p> <p>2</p> <p>Agenda1.2. 3.</p> <p>4.5. 6. 7.</p> <p>Opening Remarks Self-introduction Project Progress Discussion Briefing on the Schedule Any other matters Closing Remarks</p> <p>3. Project ProgressOverall Progress . 1) Employed Field Facilitators (2), Office facilitator (1) and Security (1) in Nov. 2004. 2) Employed TO (2) in Nov. 2004 to accelerate construction work. 3) Employed Agricultural Staff (2) in December 2004. 4) Employment of Drivers (3) in Feb. and EA in April 2005</p> <p>3</p> <p>4</p> <p>Overall Progress5)</p> <p>6)</p> <p>7)</p> <p>8)</p> <p>Commenced Survey &amp; Design works for the Pali Aru Diversion Weir (Anicut) by Local Consultant. Procured project vehicles (4) by JICA and registered them under 3R Ministry. Received approval of construct 12 nos. of tube wells for drinking water purpose at Kilinochchi. Commenced CMR activities in Mannar DS Division &amp; Thewanpiddi / MW AGA Division</p> <p>5</p> <p>9)</p> <p>10)</p> <p>11)</p> <p>12)</p> <p>Completed collection of Questionnaire of Base Line Survey Distributed OFC seeds in end of October Sewa, Ganeshapuram, Paliaru, Kurai &amp; Seethuvinayagarkulam Made introduction of Solid Waste Management in Japan led by UNDP for Pradeshiya Sabha Completed Study tours in Japan</p> <p>6FINANCIAL PROGRESS AS AT 31ST DECEMBER - 2004 ( Fiscal Year for JAPAN: March to April )Estimated amount for the financial year March 2004March 2005 Expenditure up to 31st December 2004</p> <p>Seri al No.</p> <p>Sector / Activities</p> <p>Source of Fund</p> <p>Location</p> <p>Implementing Agencies</p> <p>Remarks</p> <p>1.</p> <p>Setting-up the project and Operation &amp; Maintenance Cost Formulation of Community Action Plan ( C.A.P. ) &amp; Other community Training Rehabilitation of Community Infrastructure</p> <p>JICA</p> <p>Colombo, Mannar (Mannar, Manthai West)</p> <p>MANRECAP</p> <p>32,948,900.00</p> <p>20,749,625.00</p> <p>63%</p> <p>2.</p> <p>JICA</p> <p>Mannar &amp; Manthai West</p> <p>MANRECAP/A GA</p> <p>2,251,660.00</p> <p>326,307.50</p> <p>14%</p> <p>3.</p> <p>JICA</p> <p>Mannar</p> <p>MANRECAP/A GA</p> <p>29,311,170.00</p> <p>2,370,425.00</p> <p>8%</p> <p>4.</p> <p>Regular Meeting and Others</p> <p>JICA</p> <p>Mannar, Colombo</p> <p>MANRECAP/A GA</p> <p>109,270.00</p> <p>53,917.00</p> <p>49%</p> <p>Total</p> <p>64,621,000.00</p> <p>23,500,274.50</p> <p>36%</p> <p>7</p> <p>Equipments &amp; Machineries Issued to CBOs for CMRNo. Description 1 Wheel burrow 2 Crow bar 3 Shovels 4 Grass cutter 5 Mammotties 6 Pick axe 7 Plastic Water Tank 8 Water pump 9 Polythene rolls 10 Sprayers 11 2 Wheeled Tractor 12 Calculator 13 Block making Machine 14 Moulds 15 Planks / Cement Blocks 16 Metal Pans 17 Generator Manthai West 24 12 24 24 80 6 3 3 6 23 5 3 3 9 828 24 3 Mannar 6 4 10 2 10 0 2 1 0 0 0 1 3 6 400 12 2 Total 30 16 34 26 90 6 5 4 6 23 5 4 6 15 1,228 36 5</p> <p>8</p> <p>Progress </p> <p>Community Managed Rehabilitation</p> <p>Rehabilitation of community infrastructure Strengthening of CBO Micro finance activities Vocational training Agriculture development Coordination with relevant organizations Seminar on micro finance activities Study tour on CMR</p> <p>Socio economic activities </p> <p>Capacity Building of Officers </p> <p>9</p> <p>Preparation for Community Managed Rehabilitation 1On going construction work Multi Purpose Hall</p> <p>Sewa Village, Ganeshapuram, Paliaru Samayapuram, Puthukamam, Shantipuram</p> <p> Flood damaged road renovation</p> <p>Kurai-Aththimamodai road Vellankulam, Thevanpiddty</p> <p> Teachers quarters</p> <p>Preparation for Community Managed Rehabilitation 2</p> <p>10</p> <p>Survey for rehabilitation of collapsed Pali aru diversion weir has been initiated Preparation for development of ground water</p> <p>Scheduled in February</p> <p>Sewa village 1, Ganeshapuram 1, Paliaru 2, Kurai 1, SVK 2, Puthukamam 2, VPM 1, Samayapuram 1, Theththavadi 1</p> <p>Preparation for development of nursery</p> <p>Drip irrigation system for Sewa village and Ganeshapuram</p> <p>Discussion with NWS&amp;DB on water supply project in Shantipuram</p> <p>11</p> <p>Preparation for Community Managed Rehabilitation 3Study tour</p> <p>Other activities</p> <p>Study tour (Exchange programme between Mannar and Manthai West areas) Monitoring (Financial matter, work schedule) Monitoring of operation and maintenance of equipment</p> <p>Workshop on O&amp;M of equipment</p> <p>Socio Economic activities 1Micro Finance activities Introduction to Saving Activities in collaboration with Womens Bank</p> <p>12</p> <p>1Introducing MFA to all WRDS in the project sites by Womens Bank Sep. 2004 2Stared formulating saving groups by women in the project sites Sep. &amp; Oct. 2004 3Womens Bank has visited groups and participated in group meeting 4Leaders meeting has started in 4 places</p> <p>As a next step, 5Leaders of saving group will visit Womens Bank Colombo and discuss how to develop their loan scheme.</p> <p>13</p> <p>Socio Economic activities 1Micro Finance activities </p> <p>Seva village - 3 Ganeshapuram 4 Paliaru -4 Kurai -2 Seeduvinayagarkulam 3 Puthukamam -6 Vaththapithamadu 3 Theththavadi 1 Samayapuram 3 Shantipuram- 4</p> <p>Advisor participating in Group meeting</p> <p>Group leaders meeting of MFA</p> <p>14</p> <p>Socio Economic activities 1Micro Finance activities</p> <p>Seminar on Poverty Alleviation Microfinance Project (PAMP/JBIC) by HNB :(at Puthukamam)</p> <p>15</p> <p>Socio Economic activities 2 </p> <p>Community newspapers Vocational training</p> <p>Training in Masonry work in collaboration with BAJ (3 villagers )</p> <p>Coordination with relevant organization</p> <p>IOM (Transportation of materials f temporary housing)</p> <p>16</p> <p>Socio Economic activities 3</p> <p>Agriculture development</p> <p>Formation of FO (Sewa, Ganeshapuram) Implementation of base line survey Preparatory works on Plant Nursery</p> <p>17</p> <p>Capacity Building of Officers</p> <p>Seminar on micro finance activities for GN and NGO Study tour on CMR </p> <p>System C Jan. 28th ~ 30th</p> <p>18</p> <p>Seva Village &amp; Ganeshapuram</p> <p>Payment to participants</p> <p>Construction of MPH</p> <p>Keeping record of CMR by WRDS</p> <p>19</p> <p>Pali aru</p> <p>Site visit by GA</p> <p>Cement block making</p> <p>Cement block making</p> <p>20</p> <p>Kurai &amp; Seeduvinayagarkulam</p> <p>Before Road renovation </p> <p>Villagers commenced putting up temporary house with IOM assistance in collaboration with MANRECAP</p> <p>After</p> <p>21</p> <p>Shantipuram</p> <p>Pocket meeting</p> <p>Foundation Stone Laying Ceremony</p> <p>Christmas Event</p> <p>22</p> <p>Puthukaman, Vaththapithanmadu, Samayapuram, Theththavadi</p> <p>Construction work (Puthukamam)</p> <p>Foundation stone Laying ceremony (Samayapuram)</p> <p>23</p> <p>ThevanpiddyFoundation stone ceremony for construction of Teachers quarters (Tevanpiddy school)</p> <p>Meeting for making schedule of construction work</p> <p>24</p> <p>Consensus &amp; Approval1) Employment of Staff: </p> <p>04 nos. of Drivers for Project Vehicles 02 nos. of Agricultural Officers (Agronomist &amp; Agriculture Officer within allocated budget) 01 no. of Typist at the Project office 01 no. of Project Officer at Colombo Office</p> <p>2) 12 nos. of Tube wells will be constructed for drinking purpose within 2004 fiscal year.</p> <p>25</p> <p>3) Construction site of CMR:</p> <p>Teachers Quarter (Vellankulam &amp; Thevanpiddy)</p> <p>(Thevanpiddy was commenced as joint program with UN4R)</p> <p>Plant Nursery (Sewa village &amp; Ganeshapuram)</p> <p>4) PIC Meeting in November &amp; December could not be held due to unavoidable situations(All of decision concern to the MANRECAP activities has been made through discussion and consultation with GA and Representatives of District Office: This process will be taken in the future as countermeasures)</p> <p>26</p> <p>Consensus from JCC </p> <p>(19 Nov. 2004)</p> <p>MANRECAP will outsource survey and designing work of the Diversion Weir at Paliaru Instead of the open-dug wells, MANRECAP will rehabilitate/construct tube wells Activities of PDM will be revised accordingly According to JICAs approval and suggestion, mentioned above works will be implemented by MANRECAP through PIC</p> <p>27</p> <p>Activities2 2.1 Make plans of construction work for rehabilitation of basic</p> <p>infrastructures by CBOs with community contract method based on the CAP2.3 Implement construction works with community contract</p> <p>method</p> <p>2 2.1 Make plans of construction work for rehabilitation of basic</p> <p>infrastructures basically by CBOs with community contract method based on the CAP or appropriate agencies.2.3 Implement construction works basically with community</p> <p>contract method or professional method.</p> <p>28</p> <p>Assignment of ExpertsMr. K. SHIMIZU: - Monitoring &amp; Evaluation - Period: 24 Jan 24 Mar. 2005 (60 days)Mr. Y. SANO: - Communal Infrastructure Development - Period: 01 Feb. 02 Mar. 2005 (30 days)</p> <p>29</p> <p>Schedule in Jan. ~ Feb.</p> <p>CMR</p> <p>Construction of Multi Purpose Hall Construction of Teachers quarters Development of underground water Study on Construction of collapsed Pali aru diversion weir Commencement of construction of market facilities (Vellankulam) Installation of drip irrigation facilities in pilot areas</p> <p>Socio-economic activities </p> <p>Microfinance activities Study tour on Micro finance activities (Colombo) Issue of community newsletter Workshop on monitoring and evaluation of CAP in the project sites Compiling guideline and manual (Formulation of CBO etc,)</p> <p>30</p> <p>Schedule for 2005Sri Lanka Half Year Report Annual Report Annual Plan 2005 Plan of Operation PIC Meeting JCC Meeting Japan Statement of Account - Approval Annual Plan &amp; Budget - Approval Dispatch of JICA Expert Feb. March April May</p> <p>Feb.</p> <p>March</p> <p>April</p> <p>May</p> <p>Thank you</p>