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  • Muhammad SHOAIBProject Director Quality Assurance AgencyHigher Education CommissionH-9, Islamabad | PakistanTel: +92 51 9080 8055Email: [email protected]

    mailto:[email protected]

  • منزل سے آگے بڑھ کر منزل تالش کرمل جائے تجھکو دریا تو سمندر تالش کر

    ہرشیشہ ٹوٹ جاتا ہےپتھر کی چوٹ سےوہ شیشہ تالش کر.. پتھر ہی ٹوٹ جائے

    عالمہ اقبال

  • Established through ACT/Ordinance

    Drive by: • Statutes

    • Rules & Regulation

    • SOPs

  • Adherence of Policies & Guidelines defined:

    • In ACT/Ordinance

    • By Regulatory Bodies

    • By Federal/Provincial Bodies

    • By Accreditation Councils

    • Adoption of Good Practices (International/National)

  • Evaluate the performance:

    • By yourself

    • By External Body

    On Given Standards/Criteria

  • A System designed

    to objectively EVALUATE

    the QUALITY of a system

    by means of

    any EXTERNAL Entity

  • Independent Judgment

    Evidence Based

    Performances/Potentials/Capabilities

    Conclusion

    Findings

    Recommendations

  • Understand the Purpose of Evaluation

    Review the Criteria

    Implement the Criteria (or)

    Evaluate the Implementation of criteria

    Remove the deficiencies/improve the system

    and again

    Evaluate the Implementation

    Remove the deficiencies/improve the system

    Be Transparent and Honest with yourself

  • The Higher Education Commission is taking significant initiatives to improve

    the performance of Higher Education Institutions and started up with the

    primary step of outlining the Institutional Performance Evaluation Standards. A

    total of eleven standards are defined and each one of these articulates a specific

    dimension of the institutional quality. Institutional Performance Evaluation

    standards are

    o Mission Statement and Goals

    o Planning and Evaluation

    o Organization and Governance

    o Integrity

    o Faculty

    o Students

    o Institutional Resources

    o Public Disclosure and

    Transparency

    o Academic Programmes and

    Curricula

    o Assessment & Quality Assurance

    o Student Support Services

  • i. The DAI is asked to prepare University Portfolio Report (UPR) as per

    IPE Manual.

    ii. QAA Reviews the submitted UPR w.r.t requirement mentioned in IPE

    Manual.

    iii. After the initial review of UPR, if it is found that some data is missing or

    incomplete; DAI asked to clarify/complete the UPR within one week.

    iv. The IPE panel will be selected from the existing pool of evaluator for the

    visit of concerned DAI.

    v. The IPE panel will be informed regarding the date of visit for taking their

    final consent.

    vi. The DAI is informed about its IPE Visit

    vii.The review panel will visit the DAI as per the schedule.

  • THREE DAYS VISIT

    Day 1

    • Meet with the Vice Chancellor

    • IPE Panel works in room

    Day 2

    • Panel meets with Chairmen / heads of departments

    • Panel meets with the Post Graduate, Graduate and Under

    graduate students

    • Panel meets with the Registrar, Head of Finance, Director P

    & D, Controller Examination, Director QEC, any other

    administrative unit head

  • THREE DAYS VISIT

    Day 3

    • Visits to Physical Infrastructure (class room facilities,

    laboratories and library,

    • IPE Panel continues its work

    • Exit interview with VC

  • SECTIONS

    Section 1

    • University – wide Data in Tabular Form

    • (Question mentioned in IPE Manual)

    Section 2

    • Questions against Each Standards

    • Answer all of the questions even if your answer is “not applicable”.

    • Provide all of the documentation requested

    • Place the documentation on tables in the room where the IPE Panel meets.

    • There may be a separate table for documentation of each standard.

    • Documents should be placed in the folders and each folder will be marked

    as standard #1, folder #1,

    • Indicate the reference of the folder number with the answers to questions.

  • UNIVERSITY – WIDE DATA1. Faculty-Department-wise list of academic program along with launch date

    2. Faculty – Department – Program - Courses – Semester Wise credit hours for each

    academic program

    3. Faculty – Department – Program – Course Wise enrollment

    4. Faculty – Department – Program Wise Number of Applications & Enrollment

    5. Faculty – Department – Program - Courses – Wise Student/faculty ratio

    6. Retention rate from first to second year; second to third year; third to fourth year for

    each academic program. (All current programs)

    7. Faculty – Department wise Number of full-time faculty; part-time faculty, on contract

    faculty, visiting faculty and adjunct faculty with qualification and designations against

    sanction posts.

    8. Total amount of financial aid given to the students from institutional funds in last three

    years;

    9. Endowment assets per student

    10. Total expense per student (educational and general expenses divided by the number of

    full-time equivalent students)

  • MISSION STATEMENT AND GOALS

    STANDARD 1

    S. No Question Answer Evidence

    1 When did the university conceive of and

    write the mission? When and whom was it

    approved?

    Date of Preparation:_________

    Date of Approval:________

    Minutes of the meeting/approving

    body

    Minutes of the meeting of Committee

    2 Who was involved in the writing of the

    mission?

    Details of Individual/Committee who

    prepared

    Approval of Committee & ToRs (if

    committee constituted)

    Minutes of the meeting of Committee

    Minutes of meeting (who approved

    the committee)

    3 Has the mission been reviewed and renewed

    since the first writing and approval? If so,

    when and by whom? When it was last

    reviewed?

    Where are the problems regarding living up

    to the mission? What is the university not

    doing that it should be doing to realize more

    fully its mission and goals?

    Date of Revision:_________

    Date of Approval:________

    Details of Individual/Committee who

    Reviewed

    Approval of Committee & ToRs (if

    committee constituted)

    Minutes of the meeting/approving

    body

    Minutes of the meeting of Committee

    Minutes of meeting (who approved

    the committee)

    4 How is it used to:

    a) Guide personnel decisions?

    b) Determine program/course offerings?

    c) Guide budget decisions?

    Details of decision made/set of activities

    undertaken to achieve the mission

    Relationship of Programs/courses

    offered with Mission

    Minutes of meetings of relevant

    bodies

    5 How well do you believe that the mission

    clearly defines the purposes of the university?

    Please explain.

    Description:

    6 How well do you believe the mission and

    goals delineate what the university intends to

    accomplish? Please explain

    Describe the relationship of DAIs

    activities with its Mission

  • PLANNING AND EVALUATION

    STANDARD 2

    S. No Question Answer Evidence

    1 Describe your formal systems of planning and

    evaluation.

    What committees are there – with what

    composition?

    How often do they meet?

    What is the timeline for the plans?

    Who approves the Plans?

    Describe formal planning system in light

    of University’s Statutes/ACT

    Details of Committees along with their

    approval/compositions

    Frequency of meeting (committees –

    wise)

    Minutes of meetings of Said committees

    Minutes of meetings where Plan/s are

    approved2 What other planning documents do you have?

    A development plan for facilities?

    A financial plan?

    Please describe for each of these

    documents

    The process by which they are generated

    and reviewed.

    Planes prepared in last three years

    Detail of monitoring/reviewing of

    these plans

    Minutes of meetings conduct for these

    plans3 How are the plans incorporated into the

    budget?

    Please provide copies of the budgets for last 3

    years (highlighting the ways in which the

    budget related to those plans.

    Please provide copies of the budgets for

    last 3 years (highlighting the ways in

    which the budget related to those plans.

    4 When are the plans evaluated and updated?

    How?

    Details of meetings for

    evaluation/review/update of plans

    Minutes of meetings

    5 Is there a campus master plan?

    A Life Cycle Management plan for the

    University infrastructure?

    Date of preparation/approval of Master

    Plan

    Achievement of Master Plan

    Minutes of meetings

    6 Please list PC-I/PC1-IV for last three years. List of Projects (Title, Date of

    commencement, Date of Completion,

    Extension dates

    Copies of PC-I, PC-III, PC-IV for

    each Project

    Notifications of approvals &

    Extensions

  • PLANNING AND EVALUATION

    STANDARD 2

    S. No Question Answer Evidence

    7 Are there any other plans? If so, please

    provide copies along with the dates when

    these plans are updated as well as by whom.

    Projects/Plans prepared by DAIs Copies of Plans along with Approvals

    8 Are there any other plans? If so, please

    provide copies along with the dates when

    these plans are updated as well as by whom.

    Projects/Plans prepared by DAIs Copies of Plans along with Approvals

  • ORGANIZATION AND GOVERNANCE

    STANDARD 3

    S. No Question Answer Evidence

    1 Please provide a report with the names of

    offices responsible and the systems used for

    meetings of the Senate; the Syndicate; the

    Board of Governors, Finance & Planning

    Committee, Academic Council, Board of

    Faculty, Board of Studies and Advance Study

    & Research Board.

    If you are a private not-for-profit or

    proprietary university, please describe in detail

    your governance system – the various

    committees, councils, etc. and provide TORs

    for each.

    Name of Officials/Office responsible for

    conduction of each of the body’s

    meetings

    For each, please describe how, to whom

    and when the minutes are circulated.

    (List the details of last three years

    meetings)

    What are the SOPs of compliance for the

    minutes of each of the bodies and the

    name of the responsible office is for each

    of body.

    Preparation/Issuance of concerned

    documents for conduction of all

    bodies/committees meetings

    Minutes of all Meetings for last three

    years.

    Notifications of Decisions

    Approval of SOPs/ToRs for

    compliance of minutes.

    Notification of responsible office

    2 Please provide a report concerning emergency

    powers: Have you used emergency powers in

    last three years

    Provide the SOPs for the use of the

    Emergency Powers; any other documents

    which recorded the was exercised in last three

    years

    List the cases in which the emergency

    powers were used.

    List the use of the emergency powers and

    the names of the committees/bodies

    regarding which emergency power used

    in last three years

    letter/notifications regarding the use

    of emergency powers

    Minutes of meetings of Concerned

    bodies/Committees where use of these

    emergency powers are presented for

    approval.

    3 Who reports directly to the Vice Chancellor?

    How often do they meet as a group?

    Organogram Approval of Organogram

    4 Discuss your process for avoiding conflict of

    interest at the level of each statutory body.

    Describe the Conflict of Interest Policy Copy of Conflict of Interest Policy

    along with its approval

    Notification and distribution of Policy

  • ORGANIZATION AND GOVERNANCE

    STANDARD 3

    S. No Question Answer Evidence

    5 Details of memberships of all statutory bodies

    and committees established

    Para-wise members names of all bodies

    and committees

    Approvals and Notifications of

    memberships

    6 Please provide the dates of meeting and dates

    of distribution of minutes of the meetings for

    the last three years :

    Meeting wise lists Notifications/issuance of letters for

    conduction of meeting, approval of

    minutes of meetings and distribution

    of minutes of meetings.

  • INTEGRITY

    STANDARD 4

    S. No Question Answer Evidence

    1 Is there a grievance procedure for faculty? For

    students? For staff? Please provide copies of

    each.

    Procedure for grievance redressal of

    Faculty, Students and Administrative

    staff

    Details of staff deputed for the purpose

    Details of committees for the purpose

    Approval of Procedures

    Approval of committees

    Notification approval procedures

    Publication of the procedures

    List of Cases for registered by

    Students, Faculty and Staff in last

    three years.

    2 Describe your system for monitoring ethical

    standards in research/scholarly work.

    Description of System Approval of System

    Notification

    Publication of System

    3 Discuss what you are doing to

    combat/eliminate plagiarism.

    Approval of Plagiarism Policy

    Constitution of Plagiarism Committee

    Report of use Turnitin for last three

    years

    3 What is your policy regarding intellectual

    rights?

    Policy

    Implementation Procedures

    Approval of Policy

    Notification for publication of Policy

    Implementation Status

    4 Do you have a written policy concerning

    conflict of interest? If so, who or what

    statutory bodies are covered by the policy?

    Please describe the mechanisms to safeguard

    against conflict of interest?

    Yes / No

    If Yes:

    Details of Policy

    Describe the procedure for

    implementation

    List of Statutory Bodies covered under

    this policy

    Approval of Conflict of Interest Policy

    Notification of Conflict of Interest

    Policy

    Compliance Cases

  • FACULTY

    STANDARD 5

    S. No Question Answer Evidence

    1 FACULTY APPOINTMENTS

    Describe how you have implemented the

    appointment criteria of HEC? If not, what

    have been the obstacles to the

    implementation?

    If HEC’s Faculty Appointment Criteria Adopted.

    Please mention when adopted, which statutory

    body have approved

    Minutes of meeting of concerned

    Statutory Body and Notification

    2 Faculty selection/appointment process. Define the process selection/appointment process. Approval of Process and

    Notification

    3 FACULTY EVALUATION AND

    DEVELOPMENT

    Describe the policy for evaluation of Teaching

    methodology including following:

    What are the criteria used for evaluation of

    teaching?

    When and Who Approved

    How often are they revised?

    Who does the evaluation?

    Is there procedure for Class Observations

    Who is responsible and document class

    room observations

    Teacher Evaluation by students

    Which office is responsible to collect

    Students feedback on Teaching and Teacher

    How these evaluations are used to improve the

    Teaching

    Minutes of the meetings where

    criteria is approved

    Notification of approval of Criteria

    Documented Evaluations including

    details of Evaluators.

    4 RESEARCH Department-wise list of research projects

    and/or research funding earned by the

    faculty in last three years.

    Department-wise list of publications and

    impact factor in last three years.

  • FACULTY

    STANDARD 5

    S. No Question Answer Evidence

    5 PROFESSIONAL DEVELOPMENT

    FACULTY DEVELOPMENT

    Please provide the following information :

    What offices are responsible for faculty

    professional development? How is faculty

    professional development documented?

    Department-wise list for

    workshops/trainings attended and/or made a

    presentation by each faculty member (for

    last three years)

    How is the professional development

    activities of faculty members used for merit

    pay, for promotions etc.

    List the department-wise names of faculty

    members who have gone to foreign

    countries for higher studies during their

    employment in your university. Where and

    what have they studied? What

    degrees/diplomas/certificates/postgraduate

    work has been obtained

    Files of each Workshops/Training

    attended by Faculty Members.

    (With in the University and outside

    the university separately)

    6 MAINTAINING INTEGRITY Please provide documentation for the process

    used for termination of faculty.

    Process of dealing of following issues:

    Plagiarism case of faculty member

    Biased grading in examination

    Comprised the ethics of the institution

    Approval and notification of the

    termination process.

    List by department faculty in each

    of the following categories:

    Those who have resigned and

    list the reasons for each.

    Those who have been deputed

    and list the reasons for each.

    Those who have been

    terminated and list the reasons

    for each

  • FACULTY

    STANDARD 5

    S. No Question Answer Evidence

    6 MAINTAINING INTEGRITY List of plagiarism cases (if

    any)

    List of other cases

    7 SALARIES AND BENEFITS

    How are faculty salaries and benefits set?

    Who sets them? Who approves them? Provide

    any data you have that shows comparable

    salaries and benefits at other institutions that

    you believe compete with you.

    Does the University give merit pay? If so,

    please describe the process.

    Details of Faculty Salaries Tenure Track Salaries

    Designation Wise detail of salaries

    Details of Merit Pay (if applicable)

    Details of any other remuneration offered to

    Faculty members for their progresses (i.e.

    Publication of Research Paper, MPhil & Ph.D.

    thesis Supervision)

    Approval and notification of Merit

    Pay Policy

    List of TTS Faculty Members with

    salaries

    List of Faculty Members along with

    the financial benefits received

    (other than salaries)

    8 FACULTY SATISFACTION Describe the system in place to assess faculty

    satisfaction?

    What office(s) hold the responsibility for

    assessing faculty satisfaction?

    Do you use the QEC forms?

    Please provide copies of the faculty

    satisfaction surveys conducted in

    last three years.

    Use of results of Faculty

    Satisfaction Surveys

    9 PERSONNEL FILES Who keeps the faculty personnel files?

    Who has access to them?

    What is contained in the files?

    All personal files of all Faculty

    Members.

  • FACULTY

    STANDARD 5

    S. No Question Answer Evidence

    6 MAINTAINING INTEGRITY List of plagiarism cases (if

    any)

    List of other cases

    7 SALARIES AND BENEFITS

    How are faculty salaries and benefits set?

    Who sets them? Who approves them? Provide

    any data you have that shows comparable

    salaries and benefits at other institutions that

    you believe compete with you.

    Does the University give merit pay? If so,

    please describe the process.

    Details of Faculty Salaries Tenure Track Salaries

    Designation Wise detail of salaries

    Details of Merit Pay (if applicable)

    Details of any other remuneration offered to

    Faculty members for their progresses (i.e.

    Publication of Research Paper, MPhil & Ph.D.

    thesis Supervision)

    Approval and notification of Merit

    Pay Policy

    List of TTS Faculty Members with

    salaries

    List of Faculty Members along with

    the financial benefits received

    (other than salaries)

    8 FACULTY SATISFACTION Describe the system in place to assess faculty

    satisfaction?

    What office(s) hold the responsibility for

    assessing faculty satisfaction?

    Do you use the QEC forms?

    Please provide copies of the faculty

    satisfaction surveys conducted in

    last three years.

    Use of results of Faculty

    Satisfaction Surveys

    9 PERSONNEL FILES Who keeps the faculty personnel files?

    Who has access to them?

    What is contained in the files?

    All personal files of all Faculty

    Members.

  • STUDENTS

    STANDARD 6

    S. No Question Answer Evidence

    1 Who developed the admissions policies?

    How and where are admissions policies published and for

    whom.

    Name of individual / Committee

    Who Approved

    List the documents where

    admission policy is published and

    link of web site (if applicable)

    Approval and notification of

    Committee / Individual

    Minutes of meeting and

    notification of approval of

    admission policy

    Documents where admission

    policy is published and Printout

    of Web link

    2 How often are admissions policies reviewed/revised? By

    whom?

    Date of revisions (with in last

    three years)

    Who reviewed

    Minutes of meetings and

    Notification

    3 Is there a Student Guideline prepared by the university?

    How often the student Guidelines are reviewed/updated.

    Yes / No

    If yes, Who prepared and

    approved

    If No, what document is used to

    guide students regarding

    university’s Rules &

    Regulations.?

    Approval and notification of

    Student Guidelines

    Where these documents are

    available

    4 How does the general public find out about admissions

    policies?

    List the documents where

    admission policy is published and

    link of web site (if applicable)

    Printout of Web link

    5 What percentage of courses listed in the university

    prospectus/catalogue are actually offered each year?

    Where can on find information regarding recognition of the

    university and accreditation status of individual programs?

    Comparison of courses offered

    during the current semester with

    Time Table, Prospectus

    Prospectus

    Approved Time Tables

    Minutes of BoS of these programs

    6 What is the credit transfer policy of the university? How

    many students are transferred to this institution and how

    many are transferred from this institution in last three years.

    Credit Transfer Policy

    Name of Approving Body

    Where published

    Approval and Notification of

    Credit Transfer Policy

    Documents where it published

    Detailed list of transferred

  • STUDENTS

    STANDARD 6

    S. No Question Answer Evidence

    6 What is the credit transfer policy of the university? How

    many students are transferred to this institution and how

    many are transferred from this institution in last three years.

    Credit Transfer Policy

    Name of Approving Body

    Where published

    Approval and Notification of

    Credit Transfer Policy

    Documents where it published

    Detailed list of transferred

    students.

    7 Please provide report of dropout of the students’ program

    wise, department wise and semester wise.

    Academic Program Wise List of

    dropout students

    8 For each department/program: within what time frame are

    marked assignments/ examination papers shared with

    students? What percentage of marked assignments are

    given back to students?

    Policy regarding:

    Time frame for Paper,

    assignments quizzes Marking

    Approved Examination Policy

    9 What is the policy for awarding the scholarship/financial

    aid to the students?

    List of awardee students with

    amounts

    Approval and notification of

    Scholarship Policy

    Policy for Award of University

    Funded Scholarships

    List of awardee students with

    amounts

    10

    11

  • INSTITUTIONAL RESOURCES

    STANDARD 7

    S.

    NoQuestion Answer Evidence

    1 Describe the budgeting process. How is

    faculty involved? How are departments

    involved? Deans? Students?

    Approved budgeting process

    Faculty & Departments role in Budget Process

    Constitution of Budget committee/Body

    Please provide a last year’s approved budget

    with an analysis to show percentages:

    % of revenue from: tuition and fees,

    government funding,

    % of expense for: educational expenses;

    financial aid; faculty salaries and benefits;

    staff salaries and benefits; capital expenditures;

    Draft and Approved

    Documents of Budget Preparation

    2 How are priorities set? Who is involved in

    setting priorities and what criteria are used?

    Details of priorities

    Who said the priorities

    What are the Priorities

    3 What is the system for purchasing

    educational items and equipment? If there is

    a committee, how are the members selected

    and for what terms? What are the SOPs for

    purchase/procurement?

    Define the purchase system/regulations

    Name of Approving authority

    Constitution of Purchase Committee

    Approval and notification of Purchase

    System/Regulations

  • INSTITUTIONAL RESOURCES

    STANDARD 7

    S.

    NoQuestion Answer Evidence

    5 Details of University Resources: Number of campuses (with in the same city of

    main campus)

    Number of Sub – Campuses

    No of Libraries

    Department-wise Number of books in library

    List of department-wise Laboratories with

    detail and number of equipment

    List of department-wise Computer Labs with

    number of computers, Printers and any other

    facility

    List of Journals subscribed for Digital Library

    Month-wise usage report of Digital Library

    (for Current year)

    List of Physical Journals Subscribed for

    library

    Detail of Internet Services at Campus

    (Bandwidth, WiFi etc)

    List of Hostel with detail of Rooms and other

    facilities

    Detail of sports facilities

    Detail Cafeteria

    Mosque

    Female Common Room

    Offices for faculty members

    University Building Map (with marking

    of physical facilities with dimensions)

  • ACADEMIC PROGRAMS AND CURRICULA

    STANDARD 8

    S. No Question Answer Evidence

    1 DEVELOPMENT, APPROVAL AND

    REVIEW OF ACADEMIC PROGRAMS

    How are academic courses and programs designed

    and approved?

    Are the academic programs/curricula approved by

    HEC?

    How often are academic programs/majors

    reviewed?

    What is the process of revision

    Do academic programs have learning outcomes

    for each major?

    Do you use the alumni survey form from QEC?

    How are alumni surveys used in reviewing

    programs?

    Do you use results of Students and Faculty Course

    Evaluation Survey while reviewing the

    curricula/syllabus

    Do you use the QEC Employer Survey? Please

    provide the most recent summary of the employer

    surveys. How are these used to review the

    curricula?

    Please provide a copy of the

    curriculum for each academic

    degree program.

    Minutes of meetings BoS, BoF and

    Academic Council of all academic

    programs

    Scheme of Study of Each Academic

    Program

    Course files

  • ACADEMIC PROGRAMS AND CURRICULA

    STANDARD 8

    S. No Question Answer Evidence

    2 ASSESSMENT AND TEACHING

    METHODOLOGY

    Are faculty encouraged to vary their methods of

    delivery – i.e., less lecture, more classroom

    discussion, hands-on activities, etc.? If so, please

    provide evidence for this.

    How would do you assure that the faculty member

    teaching a series of courses is qualified to teach

    those courses?

    Who handles internships/field work.

    How does the university insure that the courses

    are taught at the appropriate level – i.e., graduate

    courses are truly graduate level and not just

    undergraduate level?

    Do university prepare the comparison of Intended

    Learning Outcomes vs Actual Outcomes. What is

    the process. Please discuss the process

    Do you have the necessary laboratories and

    equipment to carry out each of your programmes.

    Where teaching methodologies are

    discussed, please provide the

    minutes of meeting held in last

    three years.

    comparison of Intended Learning

    Outcomes vs Actual Outcomes

    reports

    3 INTEGRITY How are grades examined to guard against grade

    inflation?

    Policy for use of un-fair means and cheating

    during examination

  • PUBLIC DISCLOSURE AND TRANSPARENCY

    STANDARD 9

    S.

    NoQuestion Answer Evidence

    1 Do university have adopted Right for

    Information (RoI), Act

    What methods/means university use for

    dissemination of information, notices and

    announcements.

    Which office deals with public

    How the university get the feedback from

    general public, how it is used.

    When adopted

    List the details of means/methods used for

    disclosure of information with types of

    information against each method (e.g.

    (University Website, Notice Board, Prospectus,

    University Magazines, Newspaper etc)

    .Name of the office dealing with Public

    Minutes of meeting and

    notification of adoption

    Weblink

    Copies of university magazines

    Prospectus

    Newspaper cuttings

    Any other

    ToRs of the office

    2 When and where university publish merit

    lists for students’ admissions and semester

    results

    Means and methods

    (University Website, Notice Board etc)

    Web links

    Notices

    3 Describe your communication

    strategy/processes for disseminating

    regulations, rules and policies for staff.

    When Approved

    Approving body

    Approval and notification of

    communication strategy/processes

    Communication strategy; any

    SOPs.

  • ASSESSMENT & QUALITY ASSURANCE

    STANDARD 10

    S. No Question Answer Evidence

    1 What is the process of self-assessment

    At the program.

    At the institutional level.

    Describe in detail All Self – Assessment Reports

    (at program level and Institutional

    level)

    2 Is Quality Assurance Department (QEC)

    established as per HEC’s guidelines?

    Yes / No

    Name of Department

    When Established

    Constitution of department

    Minutes of meeting of concerned

    statutory body

    Notification of Establishment

    3 How many Programs’ SARs are completed/in

    process/not initiated

    List all academic programs department-wise

    and status of SARs in Tabular form

    Complete SARs

    Incomplete SARs

    4 How are the SARs used to improve quality of

    academic programs

    Discuss for each program as well as for the

    university as a whole?

    Please provide the name(s) of the respective

    officers/departments responsible for integrating

    the results of the SARs.

    Minutes of the meetings of

    statutory bodies’ where findings of

    SARs are discussed.

    (BoS, BoR, Academic Council)

    5 How many programs are accredited with

    concerned accreditation Council

    List the department-wise programs with

    accreditation status (tabular form)

    All letters issued by accreditation

    councils

    (arrange the letters program wise)

    5 Describe the system for bringing into the

    awareness of the students, faculty and staff the

    importance of and means of implementing

    quality assurance.

    List the details of awareness

    seminars/workshops conducted by Quality

    Assurance (QEC) with in the university.

    Who have attended

    Approvals of seminars/workshops

    Details of seminars/workshops

    6 Describe the initiatives of the Vice Chancellor

    and other university officials concerning quality

    assurance.

    Name of the official:

    Initiatives

    7 Budget allocated to QEC in last three years Year Wise budget amounts

    Actual utilization

    Copies of Budget

    Notifications of allocations

  • STANDARD 10

    S. No Question Answer Evidence

    8 How do you assure that the QA criteria and

    Standard Guidelines of HEC like Plagiarism

    Policy, Faculty Appointment Criteria, MS/MPhil

    and Ph.D. criteria, Tenure Track System,

    Semester Guidelines Please provide evidence of

    implementation/notifications/circulars/minutes.

    QA criteria and Standard Guidelines of HEC

    Like

    Plagiarism Policy

    Faculty Appointment Criteria

    MS/MPhil and Ph.D. criteria

    Tenure Track System

    Semester Guidelines

    Minutes of meetings where

    discussed and adopted

    Notifications of adoption

    9 How the university is conducting QEC Surveys Name of Survey:_______

    Process:________

    All Surveys forms with

    accumulative summaries

    ASSESSMENT & QUALITY ASSURANCE

  • STUDENT SUPPORT SERVICES

    STANDARD 11

    S. No Question Answer Evidence

    1 Do you have a career counseling

    center/department/facility?

    If yes, please mention the :

    Qualifications of each of the staff members.

    TORs for the office.

    Budget allocated for last three years

    Amount actually spent?

    Minutes of the meeting where

    department/center/facility

    approved and Notification of

    establishment

    Copies of approved Budget

    2 Do you have student placement office? If yes, please mention the :

    Qualifications of each of the staff members.

    TORs for the office.

    Budget allocated for last three years

    Amount actually spent?

    Minutes of the meeting where

    department/center/facility

    approved and Notification of

    establishment

    Copies of approved Budget

    3 How are students informed about the career

    counseling center? The placement office? Please

    provide student surveys related to these.

    Describe the procedures copies of circulars/notifications/

    web displays

    4 How many used each of these services (Career

    counseling and Student placement center) in last

    three years?

    Year-wise data

    5 How are these services evaluated? How the university take the feedback about

    these facilities from students

    Copies of feedback

  • STUDENT SUPPORT SERVICES

    STANDARD 11

    S. No Question Answer Evidence

    5 Do the university have financial aid office? If yes:

    Name of the office

    Names of officers

    If No:

    Which office is dealing with financial aid

    (scholarships to student).

    Minutes of meeting of concerned

    statutory body where approved

    Notification of establishment of

    office/assigning of responsibility

    (if office not established)

    6 How the student support services (cafeteria,

    Hostel, Support Services etc) are managed:

    Name of the facility_____

    Name of committee/officer________

    Notification of committee, its

    approved ToRs

    Minutes of meetings of these

    committees

    Co-Curricular Activities List the Student Societies

    University Department/Officials

    Approval of Societies

    Details of Activities (Last Three

    years)

    Competitions Inside and Outside

    Univesity

  • ROLE OF UNIVERSITY

    PRE VISIT

    The university has to prepare a “University Portfolio Report (UPR)”

    ON VISIT

    A separate room is required for IPE panel, where all the documents related to University Portfolio Report, is placed.

    No need to prepare the photocopies of the documents/evidences as no documents will be taken out of the room.

    The room for the IPE Panel will have a table for each standard and the folders containing the information are to be clearly numbered.

    Sufficient office space within the room for all Panel members is to be provided.

    Proper electrification for laptops/computers, internet facility and printout facility are required in the room.

    In addition, any written reports, power-point presentations, or other information that IPE Panel have not requested but that the administration feels would be relevant to our IPE may be placed in the room.

    One soft copy and six hard copies of the University Portfolio Report will be provided by the university.

    POST VISIT

    Compliance of IPE Report in given time frame

  • Any Question

  • (Quality Assurance Agency, Higher Education Commission

    (http://hec.gov.pk/site/ipemanual)

    (Quality Assurance Division, Higher Education Commission)