SAP-FI/CO

Instructor: Mr.Satyanarayana

P 1

INTRODUCTION-FINANCIALS

SAP: FI: CO:

standsforSystemsApplicationandProductsinDataProcessing standsforFinancials standsforControllingi.e,innoramlterminologyCosting

FirsttimeSAPw asreleasedin1972inGermany.SAPHeadQauartersareinGermany. VersionECC-6.0isthelatestason01.07.2009 standsforERPCentralComponentECC:

ERP: standsforEnterpriseResourcePlanning.Itintegratesallthesystemsinone system.Itfacilitatesfreeflowofdataamongdepartments.

VariousTypesofERPPackages: SAP,Oracle-Financials,JDEdw ards,BAAN,Peoplesoftarevarioustypesof ERPpackagesavailableintheMarket.AmongthemSAPisFamousinthe World.

OpeningofSAP:ToopenSAPclickontheSAPLogonIcononDesktop

SAPLogon | ECC |

Client UserName Password

WhatisClient#?

NormallywhenaCompany(ex.,PENNAR)intendstostartSAPinitsCompany,itpurchases SAPsoftwarefromSAP-India.PriceofSAPsoftwareisbasedontheNumberofUsers.Once companypurchasedthesoftware,itrecruits/engageanotherCompany(ex.,WIPRO)for implementationpurpose.Boththepurchaserandimplementorw illdelegate/recruitsome employeesforimplementationofSAP.TheyarecalledasCoreTeamMembers.Structureof CoreTeamw illbelikebelow :

PENNAR(Purchaser)

1.AccountsManager 2.CostingManger 3.PurchaseManager 4.SalesManager 5.ITStaff 6.ProjectManager

forModule

FICO FICO MM SD Implementation OverseeProject

WIPRO(Implementor)

1)FIConsultant 2)COConsultant 3)MMConsultant 4)SDConsultant 5)BasisConsultant 6)ABAPProgrammer 7)ProjectManager

800 SAPUSER(NotCaseSensitive) india123(CaseSensitive)

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CoreTeamfromPurchaseranalyzethepresentsituationintheCompanyandprepare theProcessDocumentforSAPImplementation. BasisConsultantw illinstallorcopytheSAPinServerandCreatetheClientNumbers. ThereareMinimum2typeofClientsw illbecreatedbyBasisConsultant. 1.DevelopmentClient----->forCustomization&Testingpurpose 2.ProductionClient----->forLiveDatai.e,enteringdaytodayactivities

BydefaultSAP-Indiaisallott ing000(or)001(or)067(or)800asDevelopmentClient# NumberofProductionClientw illbegivenbyBasisConsultantafterDiscussingwith Purchaser.TherewillbeMinimumof2Clients.Somecompanysarecreating3clients. 1.DevelopmentClient------>forCustomizationpurpose 2.TestingClient------>forTestingpurpose 3.ProductionClient------>forLiveDatai.e,enteringdaytodayactivities

AfterBasicConsultantdonetheCustomizationinDevelopmentClient,hecopyitto ProductionClient.AlltheCustomizationw illbedoneatDevelopmentClientonlybut notatProdouctionClient.

USERNAME:Aswediscussedearlier,costoftheSAPisbasedonNumberofUsers.

MajorBenefitofUsersisitf ixestheresponsibiltyoftheemployee.Whohasdone what,canbeidentif ied.Sotheresponsibilityw illbefixedonemployees.Username isnotcaseSensitive.WecanuseeitherSmallLettersorCapitalLetters.

PASSWORD:BenefitofPasswordsareforrestrictingtheUn-authorizeduseofUsers.

LengthofthePasswordcanbeMinimum6andMaximum40characters.Itiscase sensitive.WecanuseAlphabetics,Numerics,AlphanumericsorSpecialCharacters like"*"or"#"etc.,

Note1: Note2: Note3:

ItisnotpossibletochangethepasswordmorethanonceinaDay Systemwillnotpermitustousethelatest5passwords. IfwelostPassworditcannotberestored.BasisConsultanthastoallotNew Password.

LANGUAGE:Alongw ithpackageSAPhasgiven41languages.Ifwedonotspecify

thelanguage,bydefaultsystemw illuseEnglish(EN)aslanguage

OnceweenterUserNameandPasswordandpressenter,systemw illlogontoSAP. OnScreen 1stRow ====>MenuBar 2ndRow ====>StandardToolBar 3rdRow ====>TitleBar 4thRow ====>ApplicationToolBar LastRow ====>StatusBar

In2ndRow thereis√ .ItisforEntersymbol.Beside+A954ThereisoneBoxcalledCommand

f ield.

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If ,anyoneenterUserNameandPasswordofwhichsomeotherisloggedinSAP systemw illwarnwithamessageof3options.Actionwillbedependingonthe optionw eselect. StatusonSelectingEmployeeAEmployeeB RadioButton 1stRadioButtonCannotWorkCanWork 2ndRadioButton(MonitoredbySAP-India)CanWorkCanWork 3rdRadioButtonCanWorkCannotWork

Normallyininstitutes2ndRadioButtonhastoselect.

Ifanyuserwanttoworkondifferentscreensatasingletime,hecanopenuptoamax of6w indowsorSessions.

WHATISSESSION: Asessionisaw indoworscreenwhereSAPuserwilldodaytodayactivities. Oneusercanopen6Sessionsatatime.

HOWTOCREATENEWSESSION: TocreatenewsessionpathisMenuBar---->System---->CreateSession

HOWTOMOVEFROMONESESSIONTOANOTHER: PressAlt+TabtomovefromOnesessiontoanothersessioneasily

HOWTOCLOSESESSION: TocloseonesessionpathisMenuBar---->System---->EndSession

WHATISTRANSACTIONCODE: TransactionCodeisacodenumbergivenforeachactivity.SAPhasgivensome TransactionCodes(TC's)whicharecommoninSAPthroughttheworld. Ifcustomer/PurchaserwanttogivetheirownTC'sitshouldstarteitherwith"Y"or "Z".OtherAlphabetsarenotallowedinSAP.

Note:It isnotadvisabletogivecustomer'sownTC'sasitisdiff iculttoupdatewhenever versionischanged.

GOINGBACKTOSAPEASYACCESSSCREEN: Use/N(Forw ardSlash&N)inCommandWindow .Nisnotcasesensitive.

CHANGINGSESSION(WINDOW)

PostingtheDocument(F-02) A/cBalanceDisplay(FS10N)

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AfterPostingtheDocumentinF-02,tochangethesessionandseetheaccountbalance display,insteadofgoingbacktoEasyAccessandpressnewcodeFS10Nincommand window,wecantype"/NFS10N"togodirectlytothenewwindowofFS10N.Ifw e wanttochangethesessionwehavetogive\NbeforetheNew CommandTCin CommandWindow .

Use/OFS10Nincommandw indowforcreatingnewsessiondirectlywithNew TC /N---->forchangethesessionand/OforCreatingthesession

ACTIVATINGTRASACTIONCODESINSAPMENU: SometimesTC'sw illnotappearinSAPEasyAccessMenu.Toactivatethempathis MenuBar---->Extras---->Settings---->DisplayTechnicalNamesCheckBoxandPressEnter

How toSetStartTransactionWindow: Making1sessionasdefaultscreeniscalledStartTransaction.ToSetstarttransaction MenuBar---->Extras---->SetStartTransaction---->TransactionCode(exF-02)-->Enter Wew illgetmessageTF-02setasstartTransaction.Fromnexttimeonw ardswhen everSAPisloggedin,F-02sessionw illopendirectly.

How toColseSAP:ForclosingSAPpath MenuBar---->System--->LogOff---->YESforthemessageLogOff

UNLOCKINGSCREENS: Tools---->Administration---->Monitor---->LockEntries(TC=SM12)---->ListButtons

MenuBar---->LockEntry---->DeletAll---->Select"YES"Buttonforthemessage DeleteAllLockEntries.

PROJECTCREATION: NormalOrganizationStructurew illbeasfollows

Normal inSAP Example

Group

↓ Company

↓ Units

Company

↓ CompCode

↓ BusinessAreas

PennarGroup

↓ PennarSteelPennar LtdCementsLtd ↓↓ HYDBGLHYDBGL

Pennar Ind.Ltd ↓ HYD

BGL

CompanyCodeistheLegalEntity.FICOConsultantw illdocustomizationatCompany CodeLevel.Company/Groupisonlyforinformationpurpose.

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Consultantw illdocustomizationforonecompanycodeandcopiesthecustomizationto includingAccountingtootherCompanyCodesandmakesmodif icationwherever required.

CUSTOMIZATIONOFPENNARSTEELLTD:: DefineCompany(GroupinNormal):WhenprojectisstartedGroupCompanyNamein SAPCompanyshouldbedefined.PathfordefiningCompanyasinExampleProject PENNAR.

TOOLS---->CUSTOMIZING---->IMG( ImplementationGuide)---->ExecuteProject(SPRO)--> SAPReferenceIMGButton---->EnterpriseStructure---->Definitions---->FinancialAcc----> DefineCompany---->SelectIMGActivityButton---->SelectNew EntriesButton----->

Company CompanyName Street PostalCode City Country

Language

Currency

→ → → → → →

→

→

PENNAR PennarGroup Ameerpet 500000 Hyderabad IN(SelectINfromDropdow n/Pulldow n ButtonforIndia) EN(SelectENfromDropdown/Pulldow n ButtonforEnglish) INR(SelectINRfromDropdown/Pulldown ButtonforIndianRupee)

SelectSaveButton(or)Ctrl+SButtonsforsavingtheCompanyInformation.

OncetheCompanyinformationissaved,SAPw illgenerateoneTransportRequest.Every timeitsaves2files.OneinClient800and2ndoneinTransportRequestw ithKeyNumber.

ForExampleProjectw ecreate6requestslikebelow . 1.BasicSettings3.AccountsPayable 2.GeneralLedger4.AccountsReceivable

5.AssetAccounting 6.Controlling

CreatingRequest:SelectcreaterequestButton ShortDescription:FIBasicSettingsforPennarSteelsLtd----->pressEnteragaintosavethe request.WegetmessageDataSaved.

DEFINECOMPANYCODE(PENNARSTEELSLTD) SPRO--->togodirectlytoSAPReferenceIMGButton.Sow heneverwearecustomizing, noneedtogivefullpathuptoSPRO.WecangiveSPROdirectlyincommandfieldtogo directlytoSAPreferenceIMGButtonScreen.

SPROoptionw illbeactivatedonlyforConsultants.EndUserJobiswithoutSPROOption. SoPathfordefiningtheCompanyCodeisasfollows:

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SPRO--->EnterpriseStructure---->Definition---->FinancialAccounting---->Edit,Copy, Delete,CheckCompanyCode(SelectIMGActivityButtonhere)--->DoubleclickonEdit CompanyCodeData---->SelectNewEntryButton(Screenlikebelowwillopen…)

CompanyCode CompanyName Address City Country Currency Language

→ → → → → → →

PSL PENNARSTEELSLIMITED Ameerpet Hyderabad IN INR EN

SelectSaveButtonorCTRL+Sforsaving.OnceSavedNewScreenWillopen.

Title Name Street PinCode City Country

→ → → → → →

Company PENNARSTEELSLIMITED Ameerpet 500000 Hyderabad IN

OnceCompletedallthedata,pressEnterButton.Systemw illgenerateTransportRequest. ToChooseourrequestselectitfromDropDow nButton.BesideRequest#Selectyour request#.Pressentertosaveinyourrequest.

AssaginCompanyCodetoCompany:-->(CreatingLinkbetweenCompanyCodetoCo)

PathtoassaignCompanyCodetoCompany SPRO---->EnterpriseStructure---->Assaignment---->FinancialAccounting---->Assaign CompanyCodetoCompany---->SelectPositionButton---->GiveCompanyCodePSLand PresssEnter. ForCompanyCodePSLAssaignCompany---->PennnarSteelsLimitedSelectSaveButton PressEntertosavingyourrequest.

DEFINEBUSINESSAREAS: SPRO---->EnterpriseStructure---->Definition---->FinancialAccounting---->DefineBusiness Area--->SelectNew EntriesButton---->NewWindowwillopen BusinessAreaDescriptionSelectSaveButtonorCTRL+S. PressEntertosaleyourrequestPSLHHYD.BUSINESSAREA PSLBBLG.BUSINESSAREA

AssaginingBusinessareatoCompanyCodeisnotrequired.Reasonisexplainedbelow.

Ifcompanyishaving2businessareas.1inHyderabadand2inBanglore. PSCPCL

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A.AtthetimeofPosting:

CompanyCodePSC BusinessAreaHyd Withoutgivingcompanycodewecannotposttobusinessareas. B.A/cBalanceDisplay: Afterpostingifwewantto seeBalanceDisplay CompanyCodePSC BusinessAreaHyd View HydDataofPSConly

PCL Hyd

PCL Hyd HydDataofPCLonly

SameBusinessarecanbeusedfornumberofCompanyCodesinClient800. Whenweseethereportorwewanttoseethereport,wehavetogivethe Combinationofcompanycodeandbusinessareas.

IfHyderabadinchargeswantstoseeHyderabaddataofallCompanyCodes ,hehastoenterlikethis. CompanyCode→PSL+PCL BusinessArea→HYD

CHARTOFACCOUNTS

Therearetwotypesforcreatingchartofaccounts. OPTION1:: PSL AllCompanyCodesusesame ChartofAccounts(SetofAccounts inSAPLanguage)Itmeanscodingis SameforallCompanyCodes.Benefit ofthisoptionisComparisionofAcc andConsolidationiseasyandSimple

Ex:ConveyanceAccount

OPTION2:: EachCompanycodehavetheirown setofaccoutns.Theydon’twantto followthecommoncodingandat thesametimetheywanttocompare andconsolidate.Whichispossibleonly bycreatingGroupChartofAccounts

Ex:ConveyanceAccount 400000 300000 200000

400000

PCL PIL

400000 400000

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UnderGroupChartofaccounts AtthetimeofAccountcreation Wehavetogive2numbers Ex:ConveyanceAccount 1.CompanyCode 2.GroupCode

PSL PCL PIL Group

400000 100000

300000 100000

200000 100000

100000

Normallyallcompaniesw illfollowoption1i.e,SAPSETOFACCOUNTSasconsultant willdoCustomizationin1companyandcopycustomizationalongwithaccountstoall OtherCompanyCodes.ItisEasyprocess.

Process: ChartofAccountCodes DescriptionofChartofAccounts Weatherwearefollow ingoption1or2. MaintainenceLanguage LengthofaccountNumber--->NormallySAPw illallow Maxof10DigitsButwe areusing6digitsonly. SPRO---->FinancialAccounting---->GeneralLedgerA/c---->GLAccounts----> MasterData---->Preparations---->EditChartofAccountsList(TCisOB13)---->

SelectNew EntriesButton----> ChartofAccounts→PSL Description→ChartofAccountsforPennarGroup MaintenanceLanguage→EN(SelectfromDropDow nBox) LengthofGLA/c#→6(MaxallowedinSAPis10) GroupChartofA/c→LeaveitBlankforOption1 SelectSaveButtonofCTRL+S.Selectyourrequestandpressentertosaveyour request.

AssaginingCompanyCodetoChartofAccounts: Samepathforabove--->AssaignCompany(TC-OB62)---->SelectPositionButton----> CompanyCode==PSLPressEnterSelectSaveButtonorCTRL+S.PressEntertoSaveyour Request.

AccountGroups: IfwecreateAccountCodeswithoutGroupslikebelow: EquityShareCapital100000 CashAccount100001 Pref.ShareCapital100002 SBICurrentA/c100003

IfwewanttoseetheCurrentAssetsBalancesorTransactionsofCurrentAssets,itisnot possibletogetdirectlywithoutGroupCreation.Wehavetoverifyeachandeveryaccount andgoonaddingtherespectiveaccounts.Intheaboveexample,wehavetoadd100001 and100003whichtakesmuchtimeinpractical. (OR)

PATH:

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WhenweprepareBalanceSheet,inthebalancesheetwehaveitemslikeShareCapital, Reserves&Surpluses,Fixedassets,CurrentAssetsetc.,Wehavetoverifyeachandevery accountandassaigntotheaccounttotherespectiveitem. TogettheBalancesdirectlyorassaigningaccountstoitemseasily,SAPhasgivenAccount Groups.StructureofAccountGroupsinSAPw illbeasunder.

ChartofAccounts ↓ AccountGroups ↓ Accounts

AtthetimeofCreatingthegroupsinSAPwewill givetherangeofaccountcodestogroups. Ex:ShareCapital100000to100099 CurrentAssets200000to200099

WhenwecreateCashAccountitcanbewithanynumberwithinRangeof200000to 200099.WhenwecreateSBIC/A,itcanbewithin200000to200099.Whenweprepare BalanceSheetforCurrentassets,wegiverange200000to200099.

InLiveEnvironment,w etaketheClient'sBalanceSheetandCreateAccountGroups. AfterImplementationalsoClientw antstoseetheBalanceSheetthewayheusedtoget.

CodingforAccountGroups: WhilecreatingaccountgroupsinSAP AllLiabilityAccountswillStartWith AllAssetsAccountswillStartWith AllIncomeAccountswillStartWith AllExpensesAccountswillStartWith

1Seris 2Seris 3Seris 4Seris

AtthetimeofPostingDocumentforExpensesbyuser,hecansearchalltheExpneses accountsbypressing*4andselecttherequiredaccountfromthelistofExpensesAccounts. Ifhetyped*4,onlyExpensesAccountsListwilldisplay,notothergroups.

PATH: SPRO----->FinancialAccounting---->GLAccounting---->GLAccounts---->Master Data---->Preparations---->DefineA/cGroup(SelectIMGActivityButton) (TC=OBD4)---->SelectNew EntriesButton---->

A/cGroup

SCPL RSPL ACDN SCLM UNSL CLPR

Name

ShareCapital Reserves&Surpluses Acc.Depreciation SecuredLoans UnsecuredLoans CurrentLiabilities&Provisions

From

100000 100100 100200 100300 100400 100500

To

100099 100199 100299 100399 100499 100599

ChartofAcc. LIABILITIES PSL PSL PSL PSL PSL PSL

ASSETS PSL PSL

FAST CAST

FixedAssets CurrentAssets&Loansand Advances

200000

200100

200099

200199

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INCOMES PSL PSL PSL

SALE OTHR INCR

Sales OtherIncome Increase/DecreaseinStock

300000 300100 300200

300099 300199 300299

EXPENDITURES PSL PSL PSL PSL PSL PSL

RMEM PRSN MFRG ADMN INTR DEPR

Raw MaterialConsumption PersonnelCost(Manpower) Manufacturing Administration Interest Depreciation

400000 400100 400200 400300 400400 400500

400099 400199 400299 400399 400499 400599

SelectSaveButtonorCTRL+S.Selectyourrequestandpressentertosaveyourrequest.

ReasonforSelectionof6DigitsCoding: Ifweplannedtouse4digitscodingtochartofaccounts,itisdiff iculttocreatenewgroups infuture.Asweareassaiging100accountstoeachgroup,ifanygroupiscompletedw ith 100accounts,itisdiff iculttocreatemoregroupiftheaccountdigitsis4.

Ifaccountgroup#isof10Digits,itisdiff iculttoremembertheaccountgroup.Sowe suggested/recommendtouse6digits.

IfwecreatedAccountGroupsforLiabilitiesupto1599(asLiabilitiesw illstartwith1series andcodingis4digits),Wecannotcreatemorethan4anothergroups1999-1599=400/100 (asweareassaiging100accountstoeachgroup) Supposeifweareusing6digitnumberforgroup,wecancreate199999-100599=99400/100 994groups.SOWESUGGESTEDTOGOFOR6DIGITACCOUNTGROUPS.

RETAINEDEARNINGSACCOUNT: IntheYearEnd,allP&LA/cBalancestobetransferredtoSurplusinReserves&Surplus (RetainedEarnings)Account. AllBalanceSheetitembalancestobecarriedforwardtoNextYeartothesameaccountsas OpeningBalances. Thisstepisrequiredtodoattheendoftheyear.ButinSAP,ithasmademandatoryat thetimeofImplementationitself.ThereasonbehindthisisConsultantwillnotbeavailable atthetimeofClosingthebooksofaccountsfortheyear.Systemdoesnotknowwhich accountbalancestobetransferredto"SurplusinResreves&Surplus"Accountandwhich accountbalancestobecarryforwardtonextyearasopeningbalancesofthesameaccount.

WecanspecifyanyAccountNumberwithintheRangeofGivenforReserves&Surplus i.e.,100100to100199.GenerallywespecicyA/c#100100.Whenwestartcratingaccount thefirstaccounttobecreatedis100100,surplusinP&LAccount.

PATH: SPRO---->FinancialAccounting---->GLAccounting---->GLAccounts---->Master Data---->Preparations---->DefineRetainedEarningsA/c(TC=OB53)

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ChartofA/c → PSL pressEnter

P&LA/cStatementTypeA/c# X(meansselection)100100SelectSaveorCTRL+S ItgivesusawarningMessage"A/c100100notcreatedinchartofAccountsforPSL" IgnorethewarningmessageandpressEnter.Itasksforrequest.PressEnteragaintosave therequest.

FISCALYEAR

ifCompaniesin

IdianCompanies USCompanies SomeCopaniesfollow

FiscalYearPeriod

ApriltoMarch+4SpecialPeriods JantoDec+4SpecialPeriods JulytoJune+4SpecaialPeriods OcttoSept+4SpecialPeriods

FiscalYear Variant V3 K4 V6 V9

IfFiscalYearperiodisfromApril'08toMarch'09,inSAPitiscalledasFiscalYear2008 IfFiscalYearperiodisfromJuly2008toJune2009,inSAPitiscalledasFiscalYear2008 IfFiscalYearperiodisfromOct2008toSept2009,inSAPitiscalledasFiscalYear2009

LogicbehindthisisbesedonNumbeofMonthscoveredinNextCalenderYear.If innext CalenderYearPeriodisabove6months,callitasNextYear,otherw isecallw iththe sameyear.So,inaboveexample No.ofMonthsin Period20082009SAPYear(Fisc.Year) April08toMarch09932008 July08toJune09662008 Oct08toSept09392009

WhatareSpecialPeriods: ForFiscalYear2008i.e,AccountingperiodfromApril2008toMarch2009,March2009 willbethelastMonth.InSAPithas4specialperiodsforMARCH09

Month April March

March March March March

No.inFY 1 12

13 14 15 16

NormalPeriods

4SpecialPeriods

SpecailperiodsarepartoflastperiodinthatFiscalYear.InthisexampleMarch2009. USAGEOFSPECIALPERIODSISOPTIONAL

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WHYSPECIALPERIODSREQUIRED:

WhySAPhasallow edSpecialperiodisexplainedbelowwiththeexample. DateStatusofAccounting on20.03.09AccountsdepartmentreleasedprofitabilityuptotheFeb'09totheMgt. FiguresuptoFeb'09cannotbechangedasprofitabilityisf inalisedupto Feb09.Inthatsence,WeopenperiodforMarch2009toMarch2009for dataentrypurposesoastonottochangethepreviousdatabyanyone. SoEndusercanenteretransactionsonlyforthemonthofMarch2009. forOpeningMarch2009toMarch2009meansopenperiodis 12.2008to12.2008

on30.03.09 New accountingyearApril2009toMarch2010(Fisc.Year2009)w ill startafter2days.SotoopentheperiodforFisc.Year2009,wehaveto openperiodfromMarch2009toMarch2010as,forFisc.Year2008 B/Sisnotf inalisedandstillsomeentrieshavetomakeforMarch2009. Soperiodtoopenwouldbe12.2008to12.2009

AccountsDepartmenthasclosedtheBalanceSheetanddeclared ProfitabilityfortheFisc.Year2008totheManagement.Management hassuggestedtomakesomeadjustmentsforwhichadjustmententries hasttobepassedbyA/cDept.ThisAdjustmentsmaybeforincrease/ decreasetheprofitability.

AccountsDeptmadepassedadjustmententriesassuggestedbythe Management.Dataenteredon05.05.09butpostingdatedwillbe 31.03.09soastoupdatedthe2008Fisc.Yearledgers.

AudithascompletedandAuditorssuggestedtomakeRectif ication Entries.Theserectif icationentriesweredoneon12.05.09buttheposting datew illbe31.03.09soastoupdatetheFisc.Year2008ledgers.

IfManagementw antstoseetheProfitabilityf inalizedbytheAccounts Department,itisnotpossibletoseeassubsequentlyadjustmententries weremadeassuggestedbytheManagementandRectif icationEntries weremadeassuggestedbytheAuditors.Allthedatawaschanged.

on16.04.09

on05.05.09

on12.05.09

On10.07.09

TOOVERCOMETHISPROBLEMSAPHASGIVEN4SPECIALPERIODSWHICHARE

PARTOFTHELASTPERIODOFTHATPARTICULARFISCALYEAR.

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HOWSPECIALPERIODSWILLBEUSEFUL: EntriesmadeuptotheProfitabilityofAccountsDepartmentwillbeposteduptoperiod12. EntriesmadeforManagementAdjustementswillbeintheperiod13. EntriesmadeforAuditorsRectif ictionswillbeintheperiod14.

WhenwewanttoseetheReport:

Period From 1 1 1 14

Reportweview

To 12 13 14 14

Profitabilityf inalizedbyAccountsDepartment ProfitabilitysuggestedbyManagement Profitabilityf inalizedbytheAuditors ToseethelistofRectif icationEntriessuggestedby Auditors

How toConvertCalenderYeartoAccountingYearPeriods: SAPbydefaultKnowonlyCalenderYear(Jan-Dec)asAccountingYear(FiscalYear) Below istheprocesstoconverttheCalenderyeartoAccountingYear.

ConversionforA/cYearfromApr2009toMarch2010(Fisc.Year2009) MonthDaysPeriodinYearShift SAP Jan13110-1ForAccountingYear2009-2010, Feb22911-1Aprilw illbethe1stMonth Mar33112-1ForAprilCalenderyear=2009 Apr43010ForAprilFiscalYear=2009 May53120So,YearShiftis"0"(2009-2009) June63030 July73140ButforJantoMarch,CalYear=2010 August83150FiscalYear=2009 Sept93060So,YearShift="-1"(2009-2010) Oct103170WhenwepostdocumentforJan-2010 Nov113080itshouldupdatedtheFY.2009ledger Dec123190Butnotthe2010,soYearshift=-1.

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Scenario-II ConversionforA/cYearfromOct2009toSept2010(Fisc.Year2010)

Month

Jan Feb Mar Apr May June July August Sept Oct Nov Dec

1 2 3 4 5 6 7 8 9 10 11 12

Days

31 29 31 30 31 30 31 31 30 31 30 31

Periodin SAP 4 5 6 7 8 9 10 11 12 1 2 3

YearShift

0 0 0 0 0 0 0 0 0 +1 +1 +1

ForAccountingYear2009-2010, Octw illbethe1stMonth ForOctCalenderyear=2009 ForOctFiscalYear=2010 So,YearShiftis"+1"(2010-2009)

ButforJantoSept,CalYear=2010 FiscalYear=2010 So,YearShift="0"(2010-2010) WhenwepostdocumentforJan-2010 itshouldupdatedtheFY.2010ledger Butnotthe2009,soYearshift=0.

PATHFORFISCALYEARCONVERSION::

SPRO---->FinancialAccountin---->Fin.A/cGlobalSetting---->FiscalYear----> MaitainFiscalYearVariant(MaintainShortendFiscalYearTC=OB29)----> SelectPositionButtonFiscalYearVariant=V3PressEnter DoubleClickonPeriodFolder.Itw illdisplaydefaultWindow,Ifwewantto CreateourownVariantPessonNew EntriesButton

FV 1A

Description ApriltoMarch+4specialPeriods--->DeselectYearDependent--Deselect CalenderYearCheckBox---->NoofPostingPeriods=12---->Noof Spl.Periods=4SelectSaveButtonorCTRL+S

SelectF.YearVariantas1A.DoubleclickonPeriodsfolder--->SelectNew Entries

Month

Jan Feb Mar Apr May June July August Sept Oct Nov Dec

1 2 3 4 5 6 7 8 9 10 11 12

Days

31 29 31 30 31 30 31 31 30 31 30 31

Periodin SAP 10 11 12 1 2 3 4 5 6 7 8 9

YearShift

-1 -1 -1 0 0 0 0 0 0 0 0 0

PressSaveButton

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WhytoDe-selectYearDependentCheckBox:IfweselecttheYearDependentCheck

Box,atthetimeofSaving,SAPw illaskforWhichFiscalYear.Ifwegave2009asFY, ConversionisapplicabletothatFYonly.WehavetodotheSameprocessof Conversionfor eachandeveryyear.Ifwedeselect,converionisapplicabletoalltheyears.

WhytoDe-selectCalenderYearCheckBox:Ifweselectthischeckbox,Systemw ill

considerJanuaryasPeriod1intheFiscalYearandAprilw illbeas4thperiod.Butwe requireAprilwillbetreatedas1stperiodandJanuarywillbe10thinPeriods.

AssaigningCompanyCodestoFiscalYearVariant:

PATH: Samepathasabove(TC=OB37)

CompanyCode → PSL

SelectPositionButton

PressEnter

CompanyCode PSL PressEntertoSaveyourrequest

FiscalYearVariant V3or1A

SelectSaveButtonand

POSTINGPERIODS:Herew edefine,whichperiodsaretobeopenforpostingpurpose.

InallotherSoftwares,Closingoftheperiodisthere.Onceweselectedclosingtheperiods, endusercannotenteranydocumentsbeforetothatperiod.ButinSAPOpenperiodis there.Ifweopenperiodforenteringdocuments,theperiodsbeforetothatandafterthat periods,enduserisnotabletoenteranydocument.Onceweopentheperiod,automatically otherperiodswillbeclosed.Wecanenteranydocumentbetweenthedatesoftheopen periodsonly.

Froexample,ifwedeclaredprofitabilityuptoJune'09andwewanttoopenperiodsfrom July'09toMarch'2010.InSAPwecallitas4.2009to12.2009.

ForOpeningandClosingofperiodswehave2optionsinSAPw hichisexplainedbelow

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Options

PSL

Option1. AlltheCompanycodeswill openandcloseperiodsatthe sametimeandsameperiod thereare3stepsinopeing& closingofperiods. A)DefinePostingPeriodVariant

"X"toPPVariantoption B)AssaignCompanycodeto

PPVariant C)DefineOpenandClosing

periodsforVariant

XtoPSL

CompanyCodes PCL

PIL

XtoPCL XtoPIL

Practicallythisoptionisnotpossibleasallthecompanycodesarenotabletoclosebooksat thesametime.ForthatpurposeSAPhasgivenOption#2.

PSL

Option2 A)DefinePostingPeriodVariant

toPPVariantoption B)AssaignCompanycodeto

PPVariant C)DefineOpenandClosing

periodsforVariant For"X"--July'09toMarch'10

For"Y"--Apr'09toMarch'10

4.2009to 12.2009

1.2009to 12.2009

3.2009to 4.2009

X XtoPSL

Y YtoPCL

Z ZtoPIL

PCL PIL

For"Z"--June'09toJuly'09

DefiningPostingPeriodVariant: PATH:SPRO--->FinancialAccounting--->FinA/cGlobalSettings--->DocumentPosting Periods--->DefineVariantsOpenpostingperiods---->SelectNew EntriesButton VariantName PSLPostingPeriodVariantforPSLSelectSaveButtonorCTRL+S

PressEntertosaveyourrequest.

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AssaigningPostingPeriodVarianttoCompanyCode:

Path: Sameasabove-(Nextstep)andSelectPositionButton CompanyCodePSLPressEnter

CompanyName PennarSteelsLtd

City Hyd

Variant PSL(Assaign)

CoC PSL

SelectSaveorCTRL+S

PressEntertosaveyourrequest.

OpenandClosePostingPeriods:

SamePath---->SelectNew EntriesButton VariantA/cFromTo TypeA/cA/c

PSL +ValidKeepit toallA/cBlank Tyes

Keepit Blank

From Period1

YearTo Period1

42009 12

Year From Period2

12

Year

2009 2008

ToYearAUGroup(AuthorizationGroup) Period2 122008Keepit Blank PressSaveandEntertosaveyourrequest.

AfterdeclaringresultsuptoJune'09tothemanagemen.Wew anttoopenperiodfromJuly'09 toMarch'10.WealsowanttoopenforMarch'09asAuditisnotcompleted.Inthisscenario SAPhasgiven2Options. FromPeriod1w hichisMANDATORYINSAP July-2009toMarch2009 4.2009to12.2009

FromPeriod2WhichisOPTIONALINSAP March-2009toMarch-2009 12.2008to12.2008

AtthetimeofOpeningPostingPeriods,AuthorisationGroupiskeptasBlank.WhenJune ProfitabilityisdeclaredperiodtobeopenwillbeJuly'09toMarch'2010.AfterJuly'09 profitabilityPeriodtobeopenw illbeAug'09toMarch'10.SoOpeningandClosingofperiods ScreenisregularlyusedinSAP.Asthisscreeniswidelyused,SAPhasgiventheaccessof thisscreenattheEndUserlevelalso.ItmaybeMisusedbyEndUser.Toresctrictthemisuse AuthorizationGroupisHelpful.

BasisConsultantw illcreateAuthorizationGroupSay"X"andassaignuserID'ssayManager Dy.ManagerofAccountstothisGroup.Hencethese2peopleonlycanaccessthescreen andmakechangesinopeningperiods.

Preparedby:RaoMH 18

PathforPostingPeriodsEntryatEndUserArea: Accounting---->FinancialAccounting---->GeneralLedger---->Environment----> CurrentSettings---->Open&ClosePostingPeriods(TC=S_ALR_87003642) SelectPositionButtonPostingPeriodVariant------>PSL PressEntertosave.

DOCUMENTTYPESANDNUMBERRANGE:

InNormalAccountingallentriesaremadebyAccountsPersons.SoVoucherNumberwill becontineous.

inSAP StorePerson atFactory

A/cPerson atCityOffice

SalesPerson atBranch

PurchaseVoucher1 PaymentVoucher2 SalesVoucher3 ReceiptVoucher4 Intheaboveexample,VoucherNumberiscontineouslycomingforallthedepartments. So,w hichdocumentraisedinWhichDepartmentorHow manyDocumentsraisedinOne Departmentisnotabletoget.ToGetdocumentnumbercontineouslySAPhasgiven DocumentTypes

DocumentType RE (Purchase)

↓ 02

SA (Gen.Ledger)

↓ 01

RV (Sales)

↓ 03 NumberRange

↓↓↓ NumberRangeInterval100001to1to200001 200000100000300000 IfwegivetheDocumentNumbeRangelikeabove,wewillgetDocumentNumber ContineouslyinDepartmentw ise.So,byseeingtheDocumentnumberitselfwecansay inw hichdepartmenttheDocumentisgenerated.

If inanyyear,100000documentsareconsumedforSA,Systemw illwarnwithErrorMessage whenwepostanewdocumentofSA.Atthattimew ehavetogiveavailableNumberrange totheNumberRangeInterval.Intheaboveexample,availabelNumbeisfrom300001to 400000

PATH: SPRO---->FinancialAccounting---->FinancialAccountingGlobalSettings----> Document---->DocumentHeader---->DefineDocumentTypes(SelectIMGactivity ButtonTC=OBA7).SelectPositionButton. DocumentType--------->SAPressEnter

Preparedby:RaoMH 19

Select

SelectDetailsButton(Ctrl+Shift+F2) SelectNumberRange---->01 SelectNumberRangeInformationButton ↓ CompanyCode------->PSL ChangeIntervalButton→→

NumberRange→→ Year→→ FromNumber→→ ToNumber→→ CurrentNumber→→ ExternalChkBox→→ SelectSaveorCTRL+S

01 2009 1 100000 0

SelectIntervalButton

Deselectit IgnoreWarningMessage

PressEnter PressEnter

NumberRangeIntervalcannotbetransportedtoProductionClient.Reasons:-

1.Consultantisoutsider.Hedoesnotknowhow manyDocs.arerequiredforeachtype. 2.AlltheDeparmentpepolewanttohavethenumberrangefrom1to100000whichis notpossibleinpractical.

INliveenvironmentbeforegoingtoliveProductionClientsallDepartmentHeadsw illsit togetheranddecidetheDocumentNumbering. WhateverwehavegiveninClient800areapplicableonlyforDevelopmentClientfortesting ofdocuments.

WhytoDe-selectExternalCheckBox:IfweselecttheExternalCheckBox,atthetimeof PostingenduserhastogivetheDocumentNumbermanually.Ifwedeselct,Systemw ill generateNumberingautomatically.

ForDocumentsNumberingSAPhasgiven2Options.

Option1 YearSpecif ic 01-2008-1-100000 01-2009-1-100000

PostingtheDocument:: A)EntryDate11.07.2009 PostingDate11.07.2009 DocumentNumber1001

B)EntryDate PostingDate DocumentNumber

11.07.2009 31.03.2009 49001

Option2 YearSpecif ic 01-9999-1-100000

Numbersused 49000 1000

Numbersused 50000

50001

50002

Preparedby:RaoMH 20

InOption1,lastnumberin2008is49000andin2009is1000.Whenweposteddocument on11.07.2009forthedateofPosting11.07.2009(FY2009)New DocumentNumberw illbe 1001.Ifwepostthedocumenton11.07.2009forPostingDate31.03.2009,Newdocument numberw illbethenextnumberoflastyearslastnumberi.e,49001only,butnot1001.

Inoptionnumber2,Contineousnumberingisthere,wheneverwepostedthedocumentand forwhichFiscalYearItmayrelateto.So,inpractical,itisdiff iculttomaintainw hich documentrelatestowhichFiscalYear.HenceMostofCompaniesw illchooseOPTION-1.

FIELDSTATUSVARIANTANDFIELDSTATUSGROUPS: AtthetimeofPostinginallScreens,wegetaround70FieldsforDebitand70forCredit. soForanyDocumentwehaveDebit70Fields Credit70Fields Total140Fields Ifwestartenteringallthe140fields,ittakessomuchtimetopostadocument.SoSAP hasgivenachancetomakeanyfield Suppress(or)Required(or)Optional

WhenWeselectSupress

WhenWeselectRequired

→→

→→

Fieldw illnotbevisibleonScreenatthetiemofPosting

Fieldw illappearwith?Or√Mark.Without enteringdatainthefield,wecannotgotonextf ield.

Fieldw illappearonScreen,butitisourchoiceto enterthedataornot

WhenWeselectOptional →→

Fieldselectionisnotcommonetoallaccounts.ItvariesAccounttoAccount.SoForPurchase accounts/SalesAccountsField"Qty"isrequiredbutNotforEquityShareCapitalAccount. Ifwehave1000AccountsinChartofaccounts,Wehavetocreate1000Scenariosforeach accountseparately.Thisisverydiff icultinPractical.Toovercomethisproblem,SAPhas givenShortcutmethodcalled"FieldStatusGroup"

A)ForFieldStatusGroupswespecifywhichfieldisRequired/Optional/Suppress. B)FieldStatusGroupsw illbecreatedunderFieldStatusVariant(FSt.V)andField StatusVariantw illbeassaignedtoCompanyCodes. C)InAccountCreationwespecifyFieldStatusGroup D)AtthetimeofPosting,whenusergivetheAccount#,theScreenwillappearbasedon FieldSelectiontotheFieldStatusGroupw hichisspecif iedinAccount.

SAPhasgiven4CommonGroups. 1.General2.MaterialAccounts

3.BankAccounts 4.CostAccounts

Preparedby:RaoMH 21

Accounts Sales/Purchase EquityShare Capital

FieldSt.Group MaterialA/c

General

Field Qty

Qty

Supress --

√

Required √

--

Optional --

--

AsanExamplew earegoingtoCreateAccountsandPost:-

CashAccountDr. ↓ ↓ ↓ ↓ BankAccounts ↓ ↓ BusinessValue AreaDate

Text Field

EquityShareCapitalA/cCr. ↓ ↓ GeneralAccounts ↓ ↓ TextBusiness FieldArea

Fortheaboveacounts,wemaketheabovefieldsareasCompulsory(REQUIRED)w ether clientinformtomakethemcompulsoryornot.Otherfieldsarebasedonclientinformation.

PATH: SPRO---->FinancialAccounting---->FinancialA/c.GlobalSettings---->Document--> LineItem---->Control---->DefineFieldStatusVariants SelectFieldStatusVariant===>1000IDSEGroup---->SelectCopyAsButton(F6) ↓ ChangetheFieldStatusVariantto"PSL" ↓ ChangetheFieldStatusNameto"FieldStatusVariantforPSL".PressEnter ↓ SelectCopyallButtontocopyall47Groups ↓ Wew illgetaMessageNo.ofDependentEntriesCopied47

PressSaveButtonorCTRL+S---->PressEntertosaveourRequest.

Select FstV=PSL DoubleClickon--> FieldStatusGroupFolder

Enter

DoubleClickonFstGroup=G001---->General(WithText,allocation) ↓ DoubleClickon"GeneralData"Make"Text"FieldasRequiredEntry.

SelectNextGroupButtononLeftTop(Shift+F6) SelectNextPageorPagedow nButton2times ↓ Mark"BusinessArea"as"RequiredEntryfiled.---->SelectSaveButton.

Preparedby:RaoMH 22

DoubleClickonFstGroupG005=BankAccount(Obligatory,ValueDate) DoubleClickonGeneralData---->MakeTextasRequiredEntry SelectNextGroupButton SelectNextPageButtonorPageDow n2times MarkBusinessAreaasRequiredEntryFieled.

SelectNextGroupButton2times MarkValueDateasRequriedEntryField SelectSaveorCTRL+S

ValueDatemeansEffectiveDate.SupposeifwetookaLoanfromIDBIon11.07.09 ChequeDateofIDBIis11.07.2009. On13.07.2009wearepostinthedocumentanddepositingthechequeinBank. AtthetimeofPosting DocumentDate------->13.07.09OncedateisenteredinDocumentDated PostingDate----------->13.07.09andPostingDatedcolumn,itcannotbe Modifiable.Wehavetoreversetheentryonly.

IDBICalculateInterestfrom11.07.2009,whereasSAPw illcalculateinterestfrom 13.07.2009aspostingdateis13.07.2009.SoIninterestamount,therewillbea differenebetweenIDBIandSystemscalculation.Toovercomethisproblem,SAP hasgivenEffectiveDatei.e,ValueDate(inSAPTerminalogy).IFw eselectthe ValueDateoptionCompulsoryandenteritatthetimeofposting.SAPw ill calculateinterestfromValueDateentry.Valuedatecanbemodif iableif necessarybutnotDocumentDateorPostingDate.

AssaignFiledStatusVarianttoCompanyCode:

SamePath---->SelectPositionButton---->CompanyCode-->PSL (NextSteptoLastPath) FstV ForCompanyCodePSLPSLPressSaveandPressEntertoSaveinur Request

AssaignSalesTaxProcedure: inFinancialsw earegoingtoCover 1.GeneralLedger2.A/cPayable

3.A/cReceivables4.AssetA/c

SaleTaxisrequiredforBothAccountsPayableandAccountsReceivbale.But systemw illnotallowtoenteranytransactionsinIndia(forCountryCodeIN) withouSalesTaxProceduresevenforGeneralAccounts. So,w eassaignsomeTaxProcedurewhichisavailableinsystemtemporarily. Afterwards,whenwegoforAccountsPayable,orReceivablewemakeour ownTaxProcedures.

ForCountryIN-->AssaignTaxProcedureTaxUS(SalesTaxUSA)orTaxINN (SalesTaxIndia)--->asTemporaryassaignment.

Preparedby:RaoMH 23

PATH: SPRO---->FinancialAccounting---->FinancialA/cGlobalSettings---->TaxonSales/ Purchases---->BasicSettings---->AssaignCountrytoCalculationProcedure----> SelectPositionButtonCountry---->INPressEnter ForCounryINAssaignProcedure---->TaxUS-SalesTax

SelectSaveButtonorCTRL+S.PressEntertosaveinyourrequest.

TOLERANCEGROUPS:SAPhasgiven2typesofToleranceGroups

1.GeneralLedgerAccountTolerance 2.EmployeeTolerance

GeneralLedgerAccountToleranceismandatoryinSAPw hichisapplicableinReceipts& Payments.BeforeunderstandingToleranceGroups,weneedtoknowabout"OpenItem

Management".

OPENITEMMANAGEMENT:ThisisusedforVendors/Customers/BalanceSheetItems whereClearingisRequired. SupposebytheMonthend31.07.2009wehavetopaySalaries500000 Wages400000 Rent25000

EntryforPayableamounts:

SalariesA/c WagesA/c RentA/c To

500000 400000 25000 OutstandingExpenesesA/c

925000

IfweseetheaccountintheMonthEnd,w ew illhaveNumberofCredititemsandNumberof DebitItems.Wedon’tknowwhichitemispendingandHowmuchisPending.INSAP,if weselectOpenItemManagement,atthetimeofpayment,systemw illaskagainstwhich itemthepaymentismade.Whenw especifythepaymentismadeagainstRentthatitem willbecleareduptotheextentwepaid. Ifwepaid25000againstRentA/c,Wecanseeaccountsin3ways.

A)OpenItems B)ClearedItems C)AllItems

PayableAmounts PaidAmounts Payable+Paid

SalariesandWagesinExample RentandBankAccountsinExample

OnceweselectedOpenItemManagement,w ecanseeBillWisePayableofVendors,Billw ise ReceivbalesofCustomers.

Asdiscussedearlier,SAPhasgivenToleranceGroups.TolerancemeansPamentDiffrence. Itcanbe"AmountTolerance"to"PercentageTolerance".ItcanbeDebitorCredit

Preparedby:RaoMH 24

WecreateToleranceforToleranceGroups

Tolerance Group

A B C

Amount Tolerance

100

0

2% 0

Percentage Tolerance

1.CreateTolerancegroupandgivethetoleranceamountorPercentageorboth 2.Tolerancegroupwillbespecif iedinGeneralLedgerA/c. Ex:Salaries500000 Wages400000OutstandingExpnesesason31.07.09 Rent25000 Commission100005

INGeneralLedgera/cforOutstandingExpensesaccountwehavespecif iedTolerance Group"A".Whenwemakepaymentof100000toCommission,Systemcheck How muchispayable100005 How muchisPaid100000 Difference5

If thedifferenceamountiswithingtheToleranceGroupAmount(100Rsfor"A"Tolerance) ThedifferencewillbetransferredtoSundryBalancesWrittenoffaccountandclearthe Item-Commissionautomatically.

Dis-advantagesofToleranceSystem: 1.TolerancegroupisgivenatA/cLevelandnotatTransactionsLevel. 2.NoFlexibilityinToleranceGroups.

If theToleranceamountiswithintheTolerenceGroupLimit,systemw illautomatically transfertheDifferenceamounttoSundryBalancesWrittenOffaccount.Itshouldaskthe enduserbeforeTransferring.InLiveEnvironment,weuseToleranceGroup"C"inwhich ToleranceamountandTolerancePercentagebothareZERO. IfwespecifyToleranceAmount(or)TolerancePercentageasZERO,systemw illshowthe balance"5"asOutstandinginAccount.IttheCustomerorEnduserdecisiontoPayornot toPay. IfwewanttoPayRs.5------>weshow100000paidaspartpaymentandbalanceshowas outstandingamount. Ifwedon’twanttopayRs.5----->TransferthisamounttoSundryBalancesWrittenoffA/c andclearTranaction.

Saywehave1000GeneralLedgerA/c,1000Vendorsand1000Customers.InallAccounts wehavetoassaignToleranceGroup"C"whichishighlydiff icult.SowekeepTolerance GroupasBlankandAmount"ZERO"

Preparedby:RaoMH 25

ForCompany Code

PSL

Tolerance Group

Blank

Tolerance Amount

"0"

Tolerance Percentage

"0"

Whenwecreatetheaccount,ToleranceGroupw illbe"Blank".Systemexpectswehave createdBlankToleranceGroupandAssaignedintheAccount.

PATH: SPRO----->FinancialAccounting----->GeneralLedgeraccounts---->Business Transactions---->OpenItemClearing---->ClearingDifferences---->DefineTolerance GroupforGLA/c---->SelectNew EntriesButton.

CompanyCode ToleranceGroup Description DebitPosting CreditPosting

Select"Save"(or)CTRL+S

PSL Blank ToleranceGroupforPSL "0"Debit% "0"Credit%

PreseEntertoSaveinyourRequest.

"0" "0"

TOLERANCEGROUPFOREMPLOYEES: Mainly,ToleranceGroupforEmployeesistorestrict/controltheusersforpostingthe documents.Here,wegiveuserw iseupperlimitforposting.WecancreateMaximumLimit forTolerancegroup.

Particulars

MaxAmountperDocument MaxAmountperOpenItem MaxCashDiscount MaxPaymentDifferenceAllowed

A 100000 100000 0 0

ToleranceGroups BC 100000010000000 100000001000000 510 00

Ifwehave1000userswehavetocreate1000Scenarios.SoSAPhasgivenshortcutto ToleranceasGroups.Wecreate3Groups"A","B"&"C"andassaigntoUsers. Ifwehavefollow ingpeopleinAccountsDeptwecanassaignToleranceGroupstothemlike

EmployeeDesignation

1.CashierinCityOffice 2.CashieratFactory 3.CashieratBranch 4.Accountant-1 5.Accountant-2 6.Dy.ManagerAccounts 7.ManagerAccounts 8.GeneralManager-Acc

ToleranceGroup

A A A A A B B C

InLiveEnvironment(or)inTraining Institutes,WekeepToleranceGroupas BlankasNumberofStudentswilllogon withSameUsername.Ifwehavegiven oneToleranceGrouptoOneCompany Code,w ehavetogivesameGrouptoall Comp.Codesas,ToleranceGroupworks atUserIDlevelbutnotforCompanyCode

Preparedby:RaoMH 26

PATH: SPRO---->FinancialAccounting---->GeneralLedgerAccounting---->Business Transactions---->OpenItemClearing---->ClearingDifferences--->DefineTolerance GroupforEmployees---->SelectPositionButton SelectNew EntriesButton

Group CompanyCode Currency AmountPerDocument AmountperOpenItemA/c CashDiscountperLineItem PermittedPaymentDifferene

KeepBlank PSL INR 9999999999 9999999999 10% KeepBlank

SelectSaveButton(or) CTRL+S PressEntertosaveyour request

EnterGlobalParameters: Path:SPRO---->FinancialAccounting---->FinancialAccounting---->CompanyCode----> EnterGlobalParameters---->SelectPositionButton

CompanyCode----->PSL SelectDetails(F2)Button.

SelectCompanyCodePSL

SelectBusinessAreaFinancialStatement SelectProposeFiscalYear DefineDefaultValueDate NegativePostingsPermitted AdditionalDataButton

TDSNumber PANNumber SelectBackarrowandSave. PressEntertosaveurrequest.

√ √ √ √ Click

PSL123456C PSL654321P

***************EndofBasicSettingsSection******************

Preparedby:RaoMH 27

IMPORTANTSTEPSINBASICSETTINGS

Follow ingarethestepstofollowforcompleatingtheBasicSettingsinFinancials

Step# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

ActiontobeDone DefineCompany(Innormalterminology-Group) DefineCompanyCode(innormalterminalogyCompanyinGroup) AssaignCompanytoCompanyCode DefineBusinessArea DefineChartofAccounts AssaignCompanyCodetoChartofAccounts DefineAccountGroupswithNumberRanges DefineRetainedEarningAccount DefineFiscalYearVariantw ithFiscalYearConversion AssaignCompanyCodetoFiscalYearVariant DefinePostingPeriodVariant AssaigncompanyCodetoPostingPeriodVariant DefineOpenandClosePostingPeriods DefineDocumentTypesandNumberRange DefineFieldStatusVariant AssaignCompanyCodetoFieldStatusVariant AssaignCompanyCodetoSalesTaxProcedure DefineToleranceGroups AssaignCompanyCodetoToleranceGroups ChecktheGlobalParametersofCompanyCodeandEnter TDSandPANNumbers

TC /NOX15 /NOX02 /NOX16 /NOX03 OB13 OB62 OBD4 OB53 OB29 OB37 SPRO SPRO SPRO OBA7 SPRO SPRO SPRO SPRO SPRO SPRO

Preparedby:RaoMH 28

GENERALLEDGERCONCEPTS:

HOWTOCREATEGENERALLEDGERMASTERS: WecancreateChartofAccountsat A)ChartofAccountsLevel

B)AtCompanyCodeLevel C)Centrally

AtCompanyCode Level

1.A/cCurrency 2.OnlyBalanceinLocal Currency 3.ToleranceGroup 4.LineItemDisplay 5.OpenItemManagement 6.SorkKey 7.FieldStatusGroup

Centrally AtChrtofA/cLevel

1.AccountNumber 2.AccountGroup 3.CompanyCode 4.WetheritisP&LA/c 5.WetheritisB/SItem 6.Description A)ShortText-Max20Char B)LongText-Max50Char

AllFieldsof Cht.ofA/c+ CompanyCodeLevel areavailablein CentrallyArea

A/ctobeCreated: 1.SurplusinP&LAccountunderReservesandSurplusGroup 2.EqityShareCapitalA/cUnderShareCapitalGroup 3.CashA/cUnderCurrentAssets,Loans&AdvancesGroup

1STSTEP:

PATH:

CheckingtheA/cGroupstoseetheA/cNumberstoallot

Range 100100to100199 100000to100099 200100to200199

SPRO----->FinancialAccounting---->GeneralLedgerAccounting-----> GeneralLedgerAccounts---->MasterData---->Preparations----> DefineA/cGroups(TC=OBD4)SelectPositionButton

PSL ChartofAccounts

2ndSTEP:

PATH:

CreationofGeneralLedgerMasters: Accounting---->FinancialAccounting---->GeneralLedger---->Maser Records---->GLA/c---->IndividualProcessing---->Centrally(TC=FS00)

GeneralLedgerAccount100100 CompanyCodePSL FromMenuSelect---->CreateGeneralLedgeraccountCreate

AccounGroup---->SelectReserves&Surplus SelectBalanceSheetAccountRadioButton ShortText---->SurplusinP&LA/c LongText---->SurpluinP&LA/cforPSL

ShortTextWillappearatthetimeof DocumentDisplay LongTextwillappearatthetimeof LedgerDisplay

Preparedby:RaoMH 29

Select ControlData tab SelectOnlyBalancesinLocalCurrencyChkBox

ToleranceGroup LineItemDisplay SortKey

Select

KeepitBlank

√ 001 ONPostingDate

tab

forGeneral SelectSaveorCTRL+S

Create/Bank/Interest

G001 FieldStatusGroup

ForCreating2ndAccount---->EquityShareCaptial(A/c#100100)

GLA/c100100 CompanyCodePSL SelectWithTemplateButton

GLA/c CompanyCode

SelectType/DescriptonTab ChangeA/cGroupto ShortText LongText

100100 PSL

PressEnter

ShareCapital EquityShareCapital EquityShareCapitalofPSL

OtherFieldsareCommonsoSelectSaveButtonorCtrl+S

GLA/cNumber CompanyCode SelectWithTemplateButton

3rdA/c

GLA/c CompanyCode

200100 PSL

100100 PSL

CoptythisAcctoNewA/c PressEnter

SelectType/DescriptonTab ChangeA/cGroupto→→ ShortText→→ LongText→→ SelectCreate/Bank/InterestTabButton

CurrentAssetsLoand&Adv CashAccount CashAccountofPSL

FieldsTatusGroup→→ChangetoG005 SelectRelevantCashflow→→√ OtherFieldsareCommonsoSelectSaveButtonorCtrl+S How toviewtheAccountsCreated: SelectDropdownbuttonbesideGLA/c,wewillgetmatchcode.GiveCompanyCode PSLItshowsListofAccountsCreatedunderPSL

Preparedby:RaoMH 30

POSTINGOFTRANSACTIONS: Path:Accounting---->FinancialAccounting---->GeneralLedgerAccounting----> Posting--->GeneralPosting(TC=F02) OnscreenwegetawindowForPostingDocument

DocumentDate:NormallyDocumentDateandPostingDatew illbesame.INcase ofPurchasesi.e.,DocumentDatew illbetheParty'sBillDate.ForDatew ecanenter like16.07.2009(or)PressF4togetthecalendarandselectthedate(or)pressF2 forcurrentdate.

PostingDate:PostingDatecomesautomaticallyfromServer.Ledgerupdatewillbe basedonPostingDate.Periodcomesautomaticallybasedonthedateofposting.

DocumentNumber:INDocumentTypesandNoRangeswedeselectedExt.Chk Box.SoDocumentNumberw illcomeautomaticallyaftersavingthedocument. IfExt.ChkBoxisselectedDocumentNumbershouldbegivenbyUser.

Reference:PartyBillNumbeincaseofPurchases.

DocumentDate PostingDate

16.07.09 16.07.09

Type SA Comp.Code Currency

PSL INR

SAPhasgiventodifferentiatebetweenDebitandCredit2DifferentPostingKeys.

PostingKey PostingKey forDebit:

SelectPositionKey

Amount BusinessArea

Text

40forG/LDebit 50forG/LCredit

40A/c#

400000INR PSLH

200100PressEnter

EquityShareCapitalReceipt

forCredit:

SelectPositionKey

Amount BusinessArea

Text +

* PSLH

50A/c#

INR

100000PressEnter

forCopyingamountfrom Debitentry

TogetthelastTextEntry

Preparedby:RaoMH 31

FromMenu---->Document--->Simulate(Shift+F9)toposttheDocument Debitamountw illlbepostedwithoutanySymbol CreditAmountw illbepostedwith"-"Symbol

SelectSaveorCtrl+S.Wew illgetamessage"Document1waspostedinCompanyCodePSL"

Note:INONEDOCUMENTWECANPOST999LINEITEMS

How toViewtheLatestPostedDocument: Menu---->Document---->Display---->SelectDisplayDocumentHeader(F5)

How toChangetheDocument: PATH:Accounting---->FinancialAccounting---->GLAccounting---->Document----> Change(TC=FB-02)

Document# Comp.Code FiscalYear

1 PSL 2009

Enter DoubleClickon1stlineitem(CashAccount)

****WecanchangeValueDate,AssaignmentNumb,TextFieldsonly,butnotother****

DisplayDocument:Accounting---->FinancialA/c---->GLA/c---->Document--->Display (TC=FB03)SelectDocumentListButton

CompanyCode PSL Type SA SelectExecuteButtonorF8

ToGiveLastOneWeekPostedDocumentsList: EntryDate10.07.09

SelectExecuteButtonorF8

ToDate 17.08.09

ToView DocumentsPostedbyaSpecif icUser: Menu---->Edit---->DynamicSelection(Shift+F4) UserNameSAPUSERSelectExecuteButtonorF8 DisplayDocument#1.

ToDisplayAccountBlanace: Accounting---->FinancialAccountin---->GLA/C--->DisplayBalance(TC=FS10N)

ToView NumberofAccountsatatime: SelectRightArrow(MultipleSelection)ButtonbesideGLAccount.

ToView RandomA/cTransactions: UnderSingleValuegiveaccountNumbers100100,200100andselectcopyas(F8)

Preparedby:RaoMH 32

ToView ContineousTransactions(RangeofA/c) Press"SelectIntervals"Tabandgive LowerLimitUpperLimit 100000100099 ToExcludeOneaccountfromtheRange: SelectExcludeSingleValuestab UnderSingleValuegiveA/c#100500.Itw illnotcomeinthelist SelectCopyButton.

ToExcludeaRangeofaccountsfromRangeofaccountsDisplay:SelectIntervalTab LowerLimitUpperLimit 100050100059SelectCopyButton

ToViewonlyoneA/cTransactions:SelectDropdownbuttonbesideGLA/c CompCodePSLEnterSelectA/c#100000Eq.ShareCapital CompCodePSLSelecltExecuteButton FiscalYear2009 BusinessAreaPSLH DoubleClickonCum.Balance400000 DoubleClickonDocument#1 Selectcallupdocumentoverviewbutton(F9)SelectBackArrow

How toCreatourownLineLayout: SelectChangeLayoutButton.SelecttheFieldswhicharenotrequiredunder ColumnContent.Ex.DocumentTypeandDocumentDate SelectRightArrow(or)HideSelectedFieldButton.

FromHiddenFieldsColumn---->Select1)PostingDate2)SelectText SelectLeftArrow(or)showselectedfieldsbutton.

ChangeColumnPositions Document# PostingDate Text AmountinLocal SelectcopyButton

Length 1 2 3 4 35

SelectTotalsCheckBoxforAmountinLocalCurrency

How tosavetheLayout: SelectSaveLayoutButton(Ctrl+F12).Thereare2optionsforsavinglayout

Option1Option2 UserSpecif ic-AvailabletoonlyCommontoallusers Specif icUsers A)SelectUserSpecif iccheckBoxA)DeselectUserspecif icCheckBox B)SavewithanynumberornameB)Savew ithanynumberorname Forourpurpose,SelectOption2andsavew ithPSL.DeselecttheUserspecif icChkBox. Description:GLA/cStandardforPSLEnter.WecanseeReportinourLayOut.

Preparedby:RaoMH 33

How toChooseourLayout:PressSelectLayout Select/PSLw ecanseeReportinourLayout.

Button(Ctrl+F9)

How toMakeDefaultLineLayout:FromMenu---->Selectsettings---->Layout----> AdministrationSelect/PSLLayoutCheckBox. SelectDefineDefaultSettingsButtonSAVE

Select←3times ChangeGLA/cto200100CashAccount SelectExecuteButton.DoubleclickonCum.Bal400000.WecanseeReportin ourlayout.

SAMPLEDOCUMENT: ThisisusedforMonthEndProvisions.ForthispurposewecreateSampleDoc.

Ex: SalariesA/cDr. WagesA/cDr. RentA/cDr. ToO/sExpA/c

500000 600000 100000

1,200,000

SampleDocumenttemplatew illnotupdatetheledger.Everymonthendwecopythe templateandchangetheamountandposttheDocument.

AdvantagesofSampleDocument: 1.SampleDocumentSavestimes 2.WhenwecreateSampleDocumentTemplate,w ewillnotForgetanyprovisions 3.AnyProvisionintheTemplateispaidinthesamemonth.Noprovisonis requiredforthataccount.SoWhenwecopythetemplateforthemonth,forthat accountEnterAmount"ZERO" StepstoCreateSampleDocumentTemplate:

1.DefineNumberRangeIntervalforNumberRangeX2 2.CreationofMasters. 3.CreationofSampleDocumentTemplate 4.DisplaySampleDocumentPosted 5.PostingofTransactionsbyusingSampleDocumentTemplate(F-02)

1.DefineNumberRangeIntervalforNumberRangeX2 GLDocumentSampleDocument TypeSASA ↓↓ No.Range01X2 ↓↓ No.Range1to5000001to Interval1000005100000 ↓↓ LedgerUpdatesNotUpdate

Preparedby:RaoMH 34

Path: SPRO---->FinancialAccounting--->FinancialAccountingGlobalSettings---> Document---->DocumentNumberRanges--->DefineDoc.NoRange(FBN1) PressEnter

CompanyCode PSL

↓ SelectChangeIntervalsButton ↓ SelectIntervalButton

No Range X2

Year

2009

From#

5000001

To#

5100000EnterandSave

2.CreationofMasters. GLA/c A)SalariesA/c B)RentA/c C)O/S.Exp

Under Under Under

GroupName PersonellCost AdminstrationCost CurrentLiabilities&Provisions

a)ChecktheA/cGroupsforGivingAccountNumbers(OBD4) selectPositionButton ChartofA/cPSLPressEntertogetListofA/cGroups

GLA/c A)SalariesA/c B)RentA/c C)O/S.Exp

GroupName PersonellCost AdminstrationCost C/L&Provisions

NumberRange 400100to 400300to 100500to

Under Under Under

400199 400399 100599

AfterNotedowntheNumberRangeforRequiredGLA/ctocreate,createGLaccoutns fromFS00 1stAccount GLA/c#400100→SalariesAccount Comp.CodePSLClickonWithTemplateButton

GLA/c# Comp.Code

ChangeA/cGrouptto SelectRadioButton ShortText Longtext

100000 PSL

→ PressEnter

PersonnelCost P&LStatementA/c SalariesAccount SalariesAccountofPSL

→ Save

Preparedby:RaoMH 35

2ndAccount GLA/c# Comp.Code

GLA/c# Comp.Code

ChangeA/cGrouptto SelectRadioButton ShortText Longtext 3rdAccount GLA/c# Comp.Code

GLA/c# Comp.Code

400300 PSL

400100 PSL

→ Rentaccount ClickonWithTemplateButton

→ PressEnter

AdministrationCost P&LStatementA/c RentA/c RentAccountofPSL

100500 PSL

100000 PSL

→

→ Save

OutstandingExpensesA/c ClickonWithTemplateButton

→ PressEnter

ChangeA/cGrouptto SelectRadioButton ShortText Longtext ClickonControlDataTab

3.CreationofSampleDocumentTemplate

Path:

CurrentLiabilities&Provisions BalanceSheetitem OutstandingExpAccount OutstandingExpA/c.ofPSL SelectOpenItemCheckBox

→ Save

Accounting----->FinancialAccounting---->GeneralLedger---->Posting----> ReferenceDocuments---->SampleDocument(F-01)

Doc.Date:31.07.09 Post.Date:31.07.09

Type:SA Comp.Code: PSL

1stDr. PostKey40A/c#400100(Salaries)→ENTER IGNOREWARNINGMESSAGEFOR"POSTINGDATEFUTUREDATE"

Amount Text:

500000INR SalaryProvisionfor

40A/c# 100000INR RentProvisionfor

400300(Rent)

Bus.Area

Bus.Area PSLH

2ndDr. PostKey Amount Text:

→ ENTER PSLH

Cr.EntryPostKey50A/c#100500(O/S.Exp) Amount*INRBus.Area Text:Provisionsfor SelectDisplayDocumentOverviewtoseeDocument→ WegetamessageDocument#5000001wasstoredinCompanyCodePSL

→ ENTER PSLH

Save(or)Ctrl+S

Preparedby:RaoMH 36

4.DisplaySampleDocumentPosted(FBM3): Document#5000001 CompanyCodePSL→

ENTER

WecanseetheSampleDocumentStoredinSAP.WecanchecktheLedgerA/c's of400100(Salaries),400300(Rent)or100500(O/S.Exp)becauseofthisSample DocumentStorage,Ledgersarenotupdated(FS10N)

5.PostingofTransactionsbyusingSampleDocumentTemplate(F-02)

From Menu---->Document---->PostWithReference(Shift+F9)

Document#5000001 Comp.CodePSL F.Year2009 SelectDisplayLineItemCheckBox

→ ENTER →

→

ENTER

ENTER Ignorew arningMessageaboutFutureDateand

ChangeSalariesProvisionfor450000 Text:AddJulytoText

→ ENTER

IfRentProvisionisnotrequiredforthemonthofJulyChangetheAmountto"0" →ENTERIgnoremessagefor"AmountisZero,LineItemIgnored" →ENTER

forPostKey50i.e,OutstandingsExpenses(CreditEntry)

Amount Text

* AddJuly

→ ENTER

SelectSaveorCtrl+StogetmessageDocument#2wasposted.

PARKINGOFDOCUMENTS:ParkingofDocumentsareusedwhereapprovalby Sr.PersonisreqiredforthePostedDocuments.ForExample,if inanycompany CashierorAccountantandAccountsManager/Sr.Personarethere.

Cashier/Accountant EntertheTransactionand ParktheDocumentfor ApprovalofSenior

Acc.Manager/Sr.Person Sr.VerifytheParkedDoc andmakecorrectionsif needandReleasestheDoc.

→

AfterParkingCashier willSendMessageto SeniorforRelease/ ApprovalofDoc.

Parkingw illnotUpdate theLedger

AfterReleasingSr.will sendreplytoCashier ←

Releasingw illupdatedthe Ledger

Preparedby:RaoMH 37

StepstoCoverthisTopic: 1EnteringDocumentandParkingbyCashier/Accountant 2DisplayGLA/ctocheckwetherLedgersupdatedorNot. 3SendingMessagetoSeniorforReleasingParkedDocument 4DisplayParkedDocuments,MakeCorrectionsinAmount,HeadofAccount,Date andReleasingbySr.Person 5DisplayGLA/ctocheckwetherLedgersupdatedorNot. 6SendingMessagetoCashierregardingtheReleasingofDocumentbySr.Person 7DisplaychangesmadebySeniorPersoninParkedDocumentforCashier

1EnteringDocumentandParkingbyCashier/Accountant Accounting---->FinancialAccounting---->GeneralLedger---->Posting----> GeneralDocumentParking(F-65)

Doc.Date:18.07.09 Post.Dt:18.07.09

Type: SA Comp.Code: PSL

Path:

PostKey:40AccountNo: Amount:1111BusinessArea: Text:ParkingDocumentTesting

400100→ PSLH

ENTER

PostKey:50AccountNo:200100→ Amount:*BusinessArea:PSLH Text:+ SelectDocumentOverview(Shift+F2)ButtonwhichisonLeftTop WegetamessageDocument3wasparkedinPSL

2DisplayGLA/ctocheckwetherLedgersupdatedorNot.(FS10N)

GLA/c400100 F.Year2009 SelectExecuteButton

Comp.Code:PSL BusinessArea:PSLH WecanseethatLedgerisnotupdated

ENTER

3SendingMessagetoSeniorforReleasingParkedDocument

Menu----->System----->Shortmessage Title:PleaseReleaseDocument#3

Rece:EnterUserIdofSr.Person Rec.Type:SAPLogOnName SelectExpressMailCheckBoxtoshow MessagetoSr.PersonthatMessageReceived SelectSendButton

Preparedby:RaoMH 38

4DisplayParkedDocumentandReleaseaftercorrecions: PATH:Accounting---->FinancialAccounting---->GeneralLedger---->Document----> ParkDocuments---->Post/Delet(FBV0) SelectDocumentsListButton CompanyCode:PSL Enteredby:UseidofCashierPressExecuteButton DoubleClickonDocument#3

ToChangetheDateclickonDocumentHeaderButton(Shift+F7) ChangetheDocumentDateandpostingdateSelectBackarrow

TochangetheHeadofAccount,selectFastDataEntryButton ChangeDr.AccountNumberto400300(RentA/c)andAmountto600forDebit andCreditAmounts.----->Save--->WegetamessageDocumentw asPosted.

5DisplayGLA/ctocheckwetherLedgersupdatedorNot.(FS10N)

GLA/c400300 F.Year2009 SelectExecuteButton

Comp.Code:PSL BusinessArea:PSLH WecanseethatLedgerisupdatedwith600not1111.

6MessagetoCashierregardingtheReleasingofDocumentbySr.Person

Menu----->System----->Shortmessage Title:ReleasedDocument#3w ithchanges

Rece:EnterUserIdofCashier Rec.Type:SAPLogOnName SelectExpressMailCheckBoxtoshow MessagetoSr.PersonthatMessageReceived SelectSendButton

7DisplaychangesmadebySeniorPersoninParkedDocumentforCashier PATH:Accounting---->FinancialAccounting----->GeneralLedger----->Documents-----> ParkedDocuments----->DisplayChanges(FBV5)

CompanyCode:PSL DocumentNo:3 FiscalYear:2009 Selectallchangesbutton(F6)toseechangesmadebyseniorforparkeddocument.

HOLDDOCUMENTS:ThisisusedforthepurposeofAdjustmentEntries.Hold DocumentsareforDebitandCreditoronlyCreditalso.Whenweholdthedocument,itw ill askforaTemporaryDocumentNumberw hichcanbeanything.Wehavetheoptionto delettheholddocumentalso.Holddocumentw illnotupdatetheledgeruntilitispostedas normalDocument. IfwemadeHolddocumentforCashAccount,thenPhysicalCashBalancew illbe SAPBalance+HoldDocumentsamount.

Preparedby:RaoMH 39

StepsforHoldDocuments: 1RunProgram"RFTMPBLU"forconversionofHoldDocuments. 2CreationofHoldDocument (A)Onedocumentw ithDebitandCreditEntries (B)Onedocumentw ithCreditentryonly 3DisplayHoldDocuments,Deletdocument(A)inPoint2,andComplete2(B)

Step1. RunProgram"RFTMPBLU"forconversionofHoldDocuments.ThisOptionisfor convertingtheDocumentsofolderversionSAP4.7toNew VersionECC6.0 ThisisgivenatClientLevelbutnotatCompanyCodelevel.Thisisonetime Exerciseforeachclient. Tools---->ABAPWorkBench---->Development---->ABAPEditor(SE38)---> ProgramRFTMPBLUSelectExecuteButton SelectNoterminationforReadErrorCheckBox---->SelectExecute

CreationofHoldDocument(F-02)

Doc.Dt:20.07.09TypeSACompCode: Post.Dt:20.07.09 PostKey:40AccountNo:400100→ENTER Amount20000BussinessArea:PSLH Text:HoldDocumentTesting

PostKey:50AccountNo:200100→ENTER Amount*BussinessArea:PSLH Text:+ Menu---->Document---->Hold---->GiveHoldDocumentTempNumb1234 Wew illgetmessagethatDoc1234wasHeld.

2B. Doc.Dt: Post.Dt:

20.07.09 20.07.09

Type SA CompCode: PSL

PSL

PATH:

Step2. 2A.

PostKey:50AccountNo:200100→ENTER Amount5000BussinessArea:PSLH Text:AmountPaidtoMr.X Menu---->Document---->Hold---->GiveHoldDocumentTempNumb12345 Wew illgetmessagethatDoc12345wasHeld.

Step3. DisplayHoldDocuments,Deletdocument(A)inPoint2,andComplete2(B)(F-02)

Menu------->Documents------>GetHeldDocuments(F5) SelectDocumentsList→ENTER KeepCursoononDocument1234andselectDeletButton.Confirmbyprssing Yesforthemessage.Document1234w illbedeleted.Toconfirmcheckwithback arrow

Preparedby:RaoMH 40

DoubleClickonDocument12345 PostKey:40AccountNo:400100→ Amount*BussinessArea:PSLH Text:+ Menu--->Document---->SimulateSAVE PressEnterwhenwegetmessage.

ENTER

ChecktheDocumentListagainbypressingBackArrowtoseeHelddocument wasreleasedfromthereornot.OnceHeldDocumentw asposted,itwilldisappear fromHeldDocumentsList.

RECURRINGDOCUMENTS:RecurringDocumentsareusedwhendateand amountarefixed.Ex:PrepaidExpenses/HirePurchaseInstallments.

StepsforRecurringDocuments: 1DefineNumberRangeIntervalforNumberRangeX1(ForRecurring DocumentTemplate) 2CreationofRecurringDocument 3PostingofTransactionsbyusingRecurringDocumentTemplatesbythewayof BatchinputSession.

Step1. DefineNumberRangeIntervalforNumberRangeX1(FBN1) CompanyCode:PSL SelectChangeIntervalsButton----->SelectIntervalsButton

NoYearFromNoToNo X1200951000015200000 IgnoretheWarningMessageandpressEnter

Step2.

→ ENTER

CreationofRecurringDocument(FBD1) Accounting---->FinancialAccounting--->GeneralLedger--->Posting---> ReferenceDocuments--->RecurringDocument CompanyCode:PSL FirstRunon:31.07.09 LastRunon:30.06.10 IntervalinMonths:01forMonthly DocumentType:SA PostKey:40AccountNo:400300→ Amount10000BussinessArea:PSLH Text:RecurringAreaTesting

PostKey: Amount* Text:+

50

ENTER

AccountNo:200100→ENTER BussinessArea:PSLH SelectDisplayDocumentOverviewButton--->Save

Wegetamessage5100001wasstoredinCompanyCodePSL

Preparedby:RaoMH 41

Step3.Display&PostingRecurringDocument Display:Accounting--->FianancialAccounting---->GeneralLedger---->PeriodicProcessing ----->RecurringEntries---->Lists(F.15)

Posting: Accounting--->FianancialAccounting---->GeneralLedger---->PeriodicProcessing ----->RecurringEntries---->Execute(F.14) CompanyCode:PSL DocumentNumb:5100001(NumberGeneratedbyCreationofRecurringDoc) SessionNamePSL→SelectProcessButton SelectDisplayErrorsonlyRadioButton SelectProcessButtonagain Wegetamessage"ProcessingofBatchInputSessionCompleted" ExitfromBatchInputSession.

ToViewtheDocumentPostedusetheTransctionCodeFB-03

FOREIGNCURRENCYTRANSACTIONS: Thereare3typesofExchangeRatesdefinedbySAP TypePurpsose 1BankBuyingRateExportsPurpose 2BankSellingRateImports/Exp 3AverageRateMM/SDusersonly

PATH:

→ ENTER

TypeDefinedbySAP GType BType MType

SPRO---->SapNetWeaver---->GeneralSettings--->Currencies--->CheckExchange RateTypesSelectPositionButton ExchangeRateTypeB→ENTER Wew illgetthedetailsofExchangeRateTypeB

DefineTranslationRatiosforCurrencyTranslation: Herew egiveConversionFactorsfor2Currencies ForeignINR Currency US$1:1 JPY100:1 EUR1:1 GBP1:1 ITL1000:1

JPY→ GBP→ ITL→

JapaneesYen GreatBritanPound ItalianLeera

WecangiveinSAPLikebelow JPYINRRate 100==135(OR) 1==0.010.35

OncewefollowoneConversionFactor,followcontineouslyforalltheyears.Don’tChange inbetw een.Ifwechangeinbetween,itgiveswrongResults.

ConversionFactorsaregivenatClientLevelbutnotatCompanyCodeLevel. PATH:SameasaboveignorethewarningmessageandpressYes.SelectNew Entries Button

Preparedby:RaoMH 42

Ex.Rate Type G B M

From

US$ US$ US$

To

INR INR INR

Valid From 01.07.09 01.07.09 01.07.09

Ratio

From : 1: 1: 1:

To 1 1 1

→ Save

CreateRequestButton ShortDescription:ForeignExchangeCustomizationforPSL ENTER2timestosaveinyourrequest.

EnterExchangeRates:ThisiscalledForexTable.WecanenterForeignExchange RatesDaily,Weekly,Monthly.ForEachTypew ecanenteronlyonerateinaday. PATH:SamePathasabove(NextSteptolastPath)

Ex.RateValidIndirectFromDirectTo TypeFromQuotQuot G10.07.09US$49.40INR B10.07.09US$49.50INR M10.07.09US$49.42INR→ENTER SAVEandpressEntertosaveinyourrequest.IndirectQuotisforINRtoUS$Rate.

ExchangeRateEntryatEndUserArea(S_BCE_68000174) PATHAccounting---->FinancialAccounting---->GeneralLedger---->Environment----> CurrentSettings--->EnterTranslationRates SelectPositonButton Ex.RateTyepG FromCurrencyUS$ ToCurrencyINR ValidFrom10.07.09→ENTER

ForeignCurrencyPostings:TherearetwotypsofoptionsforForeigncurrencypostings. OPTION-1OPTION-2 WhenExchangeRateisnotenteredWhenExchangeRateisentered atthetimeofPostingtheDocumentatthetimeofPostingtheDocument

InOption1,systemtaketheEx.Rate fromForexTable

RatesareenteredbyEndUser,butnot theSystem.

IttakestheLatestRatefromTable Ex.on09.07.09Rateis45 on21.07.09Rateis49 Ifwewanttoenterdocumenton20.07.09,systemwilltaketherateof45not49

Preparedby:RaoMH 43

ToEnterDefaultExchangeRatetypebasedonDocumentType. Doc.NatureofDocument Type SAGeneralLedgerPosting KRFIPurchases REMMPurchases DRFISales RVSDSales

NOTE:

Typeof Ex.Rate B B B B B

IfwedonotspecifytheExRateType,systemwilltakeautomatically"M"(Average)

ToEnterDefaultEx.RateType"B"(BankSellingRate)forDocument"SA"(OBA7) GLDocument---->SelectDetailsButton UnderDefaultValues: ExRateTypeforforeigncurrencydocument"B"SelectSaveorCtrl+S PressEntertoSaveinyourRequest.

PostingofForeignTransactions(F-02) Doc.Date23.07.09 PostDate23.07.09 DocumentType:SA PostKey:40 Amount1000USD BussinessArea:PSLH Text:SalariesPostings

PostKey: Amount* Text:+

50

CompanyCode:PSL Currency:USDRateBlank

AccountNo: AmountinLC

400100→ENTER Blank49.5

AccountNo:200100→ENTER BussinessArea:PSLH Menu---->Document---->SimulateandSave

ToView DocumentinINRSelectDisplayCurrencyButton(F8).SelectSaveorCtrl+S

Option2:WhenExhangeRateisenteredatthetimeofposting SalariesProvison(F-02) Doc.Date23.07.09CompanyCode:PSL PostDate23.07.09Currency:USDRate50.00 DocumentType:SA PostKey:40AccountNo:400100→ENTER SystemwillgivewarningmessageEx.Rate50.00deviatesfromTableRate 49.50by1.01%.IgnorethewarningmessageandPressENTER Amount1000USD BussinessArea:PSLH Text:SalariesPostings→ENTER PostKey:50AccountNo:200100→ENTER Amount*BussinessArea:PSLH Text:+Menu---->Document---->SimulateandSAVE

Preparedby:RaoMH 44

MONTHENDPROVISONS: Wehave2optionsforMonthEndprovisions

Option1:Accrual/DeferralDocumentMethod Underoption1ofAccrual/DeferralDocumentmethod,ontheMonth endwemakeprovisionandonnextmonth1stworkignday,wereverse totalprovisonmade.ATthethimeofmakingpaymentw ew illtakethe actualpaymentmade.ForEx: On31.07.09ProvisionforSalaries SalariesA/cDr100000 toO/sExpenses100000

On 01.08.09 ReversalofProvison O/s.ExpensesA/c toSalaries SalariesPayment SalariesAccount toBank/Cash

100000 100000

105000 105000

On 05.08.09

Option2:OpenItemManagement UnderOpenItmeManagement,attheendofthemonthwemakethe provision.Atthetimeofpaymentw eadjusttheprovion.IfExcess paymentismade,differencebetweenactualpaymentandprovision isbookedasexpenditureforthatmonth.ForEx: On31.07.09ProvisionforSalaries SalariesA/cDr100000 toO/sExpenses100000

On 05.08.09 SalariesPayment OutstandingExp SalariesA/c ToBankA/c

100000 5000 105000

Inboththeoptionseffectw illbesame.InOption2TrackingofProvisonMadeis improtantw hichisnotpossibleinpracticalliveenvironment.

InLiveEnvironmentprovisionswillbemadebyAccountantandPayment willbemadebyCashier.Thecashieratthetimeofmakingpaymentshould know theamountofprovisionandhowmuchhehastoclearatthetimeof payment.TractingisrequiredinOption2.InLiveEnvironmentCompanies followOPTION-1 Option1:Accrual/DeferralDocument. Steps.1DefineReversalReasonandReversalReasonshoulallowustoReverseon anyday. 2.EnerAccrual/DeferralDocument A)RentProvisionon23.07.09 B)SalariesProvisiononMonthEndDate 3.ReverseAccrual/DeferralDocument.

Note:

Preparedby:RaoMH 45

1DefineReversalReasonandReversalReasonshoulallow ustoReverseon anyday. PATH:SPRO---->FinancialAccounting--->GLAccounts---->BusinessTransactions---> AdjustmentPosting/Reversal---->DefineReasonforReversal SelectNew EntriesButton→ENTER

Reason

Text:

15 (LastNumberintheReasonslistoftheSystem.Number

Maydifferfromsystemtosystemininstitutue) Accrual/DeferralReversalforPSL

† ‡

NegativePosting

Alt.Posting

√ √ → Save

PressEntertosaveinyourrequest.

†Whenwereversethetransactionitreducesfromthesamesideinsteadof Show ingitoncreditSide.Ex. PeriodDebitCreditBalanceCum.Bal 4100000----100000Dr100000Dr 5-100000------ WhenwereversetheSalariesProvisonon1stofofAugust,itshowson DebitSideasNegativeBalanceinsteadofonCreditSide.If itshowson CreditSide,inCashFlow Statement,itshowsas"CashIncoming"from Salaries,whichseemstobeawkwardinreports.If itshowsonDebitSide asNegativeBalance,NetEffectwillcomeinCashFlow Statement.

‡Ifwedon’tselecttheAleternativeCheckBox,systemw illallow usto reversepostingonlyon"ORIGINALPOSTINGDATE".Ifw eselect thecheckbox,itallowsthereversalentryonanydate.

2EnterAccrual/DeferralDocument PATH:Accounting---->FinancialAccounting---->GeneralLedger---->PeriodicPosting----> Closing---->Valuate---->EnterAccrual/DeferralDocument(FBS1)

ForRentProvision(FBS1): Doc.Date23.07.09TypeSACompanyCode:PSL PostDate23.07.09Currency:USDRateBlankINR ReversalReason15ReversalDate01.08.09 PostKey:40AccountNo:400300→ENTER Amount50000INRBussinessArea:PSLH Text:RentProvisionforJuly

PostKey: Amount* Text:+

50 AccountNo:100500→ENTER BussinessArea:PSLH Menu---->Document---->SimulateandSave

Preparedby:RaoMH 46

ForSalariesProvision(FBS1): Doc.Date31.07.09TypeSACompanyCode:PSL PostDate31.07.09Currency:USDRateBlankINR ReversalReason15ReversalDate01.08.09 PostKey:40AccountNo:400100→ENTER IgnoreWarningMessageandPressEnter Amount300000INRBussinessArea:PSLH Text:SalariesProvisonforJULY

PostKey: Amount* Text:+

50 AccountNo:100500→ENTER BussinessArea:PSLH Menu---->Document---->SimulateandSave

3ReversalofAccrual/DeferralDocument(F.81) PATH:SamePath(NextLeveltothelastPath)

Company.Code: ReversePostingDt:

TestRun Select

PSL 01.08.09

√ ReverseDocs. Button

→SelectExecuteButton(F8)

WegetaMessagethatDocumentsWerereversedwithanotherDocumentNumber

OPTION-2:OpenItemManagement ThisisusedforVendors/Customers/BalanceSheetAccounts,whereClearingis Required.INBalanceSheetAccountsitisapplicablelike 1.WherethereisProvisionandPaymentw illbemadeinfutureEx.O/S.Exp 2.WherethereisRecoveryandPaymentAfterwardsEx:TDS/PFEtc.,

ConceptofOpenItemManagementislikeBillWiseAdjustmentsinOtherAccounting Softwares. ForMakingOpenItemManagementactive,wehavetoselectthe"OpenItem Management"CheckBoxatthetimeofGLMasterCreations.

SupposeConsiderOutstandingExpensesAccount,ifweseeaccountattheend oftheyear,therew illbesomanydebitsandcredits.Wedon’tknowwhichitemis paidandwhichispayable.IfweselecttheOpenItemManagementcheckBox atthetimeofGLMasterCreation,whileatthetimeofmakingpaymentsystem willaskaboutthepaymentisagainstwhichprovision.Onceweselectedpayement agaisntRentProvison,thatitemw illbeclearedfromOpenItemsList.

WecanseetheOutstandingExpnesesin3ways. a)OpenItems:PayableItems b)ClearedItems:AmountpaidItems c)AllItems:AllitemsofPayableandPaiditems.

Preparedby:RaoMH 47

INSAPwehave3scenariosforOpenItemManagement

ScenarioNo 1stScenario 2ndScenario 3rdScenario

Type FullClearing PartialClearing ResidualClearing

Remarks ProvisonAmountandPaymentaresame PartpaymentagainstProvisions PartpaymentagainstProvisions

Scenario1:FullClearing 1stStep:MakingProvisionforRent(F-02) Doc.Date24.07.09 PostDate24.07.09 DocumentType:SA PostKey:40 Amount60000INR

CompanyCode:PSL Currency:USDRate50.00INR

AccountNo:400300→ BussinessArea:PSLH

ENTER

Text:RentProvisonforJuly→ENTER PostKey:50AccountNo:100500→ENTER Amount*BussinessArea:PSLH Text:+Menu---->Document---->SimulateandSAVE

2ndStep:How toViewOpenItemManagedTransactions(FBL3N) PATH:Accounting---->FinancialAccounting---->GeneralLedger---->Account----> Display/ChangeLineItems(FBL3N)

GLA/c# Com.Code:

100500(OutstandingExpensesAccount) PSL

SelectOpenItemsRadioButton

SelectNoramalItemsCheckBox Θ

√ → SelectExecuteButton(F8)

3rdStep:Outgoingpaymentw ithClearing PATH:Accounting---->FinancialAccounting---->GeneralLedger---->Posting----> OutgoingPayment(F-07)

Doc.Date24.07.09CompanyCode:PSL PostDate24.07.09Currency:USDRate50.00INR DocumentType:SA ClearingText:OutgoingPayment BankData: Account:200100(CashAccount) Bus.Area:PSLH Amount:60000 Text:OutgoingPayment OpenItemSelection: Account:100500(OutstandingExp) AccountTypeS(itwillcomebydefault.S=GLAccount) SelectProcessOpenItemsButtononLeftTop

Preparedby:RaoMH 48

4thStep:CheckingOpenItemManagedA/cafterpayment(FBL3N)

GLA/c: 100500 Comp.Code: PSL

SelectClearedItemsRadioButton Θ

SelectNoramalItemsCheckBox√→SelectExecuteButton(F8) WecanseetheReportofClearedItemsinGLA/cNumber100500(O.S.Exp)

IfwewanttoseetheOpenItemsunderGLA/cNumber100500(O.S.Exp)

SelectOpenItemsRadioButton

SelectNoramalItemsCheckBox Θ

√ → SelectExecuteButton(F8)

Scenario2&3:PartialClearingandResidualItemsMethod: NatureoftheTransactionshowsystemworksunderPartialClearingorResidualItems Methodisexplainedw iththefollow ingExampleforunderstanding.

PartialClearing

A)RentProvison RentA/cDr. ToO/S.ExpA/c

ResidualClearing

A)RentProvison RentA/cDr. 70000ToO/S.ExpA/c

70000 70000

70000

B)PartialPaymentof2000byusingPartial ClearingMethod O/S.ExpA/cDr2000 ToBank/CashA/c

O/S.ExpA/cattheendoftheperiod OpenItems ClearedItems OpenItems

B)PartialPaymentof3000byusingPartial ClearingMethod O/S.ExpA/c80000 2000ToBank/CashA/c3000 ToO/SExpA/c77000

OpenItems ClearedItems

77000Cr 80000Cr 80000Dr

70000Cr 2000Dr 68000Cr

InResidualClearingMethod,ifwemakepartpaymentagainstanyprovision,Systemwill clearalltheearlierprovisonandforthedifferenceamount(i.e.,Balancepayable)generate anotherprovisionentrywithnewreferencenumber.ResidualmeansBalancepayable.

InLiveEnvironment,Companiesw illfollow PartialClearingMethodinsteadofResidual Clearing.ReasonisatthetimeofeverypaymentinResidualaNew Referenceisgenerated. ItgivespracticalproblemsincaseofVendors/CustomersBillsClearing.Wemaynotknow theactualbillamountafter2or3partialpayments.BoththeOptionsareavailableinSAP, itdependsonthecompanytochoosewhichoptiontofollow.

Preparedby:RaoMH 49

Scenario2:PartialClearing Step1:MakingRentProvison(F-02) Doc.Date24.07.09 PostDate24.07.09 DocumentType:SA Reference#:6789 PostKey:40 Amount70000INR

CompanyCode:PSL Currency:USDRate50.00INR

(NormallyinVedors/CustomersitisBillNumber) AccountNo:400300→ENTER BussinessArea:PSLH

Text:RentProvisonforJuly→ENTER PostKey:50AccountNo:100500→ENTER Amount*BussinessArea:PSLH Text:+Menu---->Document---->SimulateandSAVE

Step2: OutgoingpaymentusingPartialClearingMethod(F-07)

Doc.Date24.07.09CompanyCode:PSL Currency:USDRate50.00INRPostDate24.07.09 DocumentType:SA ClearingText:OutgoingPayment BankData: Account:200100(CashAccount) Bus.Area:PSLH Amount:2000 Text:OutgoingPaymentRef#6789 OpenItemSelection: Account:100500(OutstandingExp) KeepCursoronAmountFieldofLineItem,againstw hichwewanttoadjust. SelectPartialPaymentTabontop.ItcreatesonetablewhichcontainsPayment AmountColumn DoubleClickonNetAmount70000.Thisamountw illcomeautomaticalltothe nextColumn"PaymentAmount".

DoubleClickonAmountunderPaymentAmountColumnandChangetheamount toActualPayableAmountofRs.2000. FromMenu---->Document---->Simulate Systemwillw arnwithamessage"CorrecttheMarkedLineItems" DoubleClickontheLineItemw hichisinBLUECOLOUR EnterText+ortype"Outgoingpayment"inTextColumn.→

Checking:SeeOpenItemManagedA/cTransactions(FBL3N) GLA/c100500Comp.Code:PSL

SelectOpenItemsRadioButton

SAVE

Θ

SelectNoramalItemsCheckBox√→SelectExecuteButton(F8) WeCanseeintheaccountRs70000inCreditandRs.2000inDebit.Balance68000inCr i.e.,BalancePayable.

Preparedby:RaoMH 50

ToView BillWiseOutstanding: InAccountViewScreen,GotoChangeLayoutButton FromHiddenFieldsColumnSelect--->ReferenceField SelectAmoutninLocalCurrencyFieldunderColumnContent SelectLeftArroworShowSelectedFieldsButton SelectCopyButton.KeepCursononReferenceandSelectSubTotalButtononTop

WecanseetheOutstandingamountsineachBillintheOutstandingExp.A/c

ToMaketheBalanceAmount68000Payment: Doc.Date24.07.09CompanyCode: Currency:USDRate50.00INRPostDate24.07.09 DocumentType:SA ClearingText:OutgoingPayment BankData: Account:200100(CashAccount) Bus.Area:PSLH Amount:68000 Text:OutgoingPayment OpenItemSelection: Account:100500(OutstandingExp) SelectProcessOpenItemsButton DoubleclickonPayableAmount70000andDoubleClickonPartPaymentAmount 2000(whenwedoubleclick,particularitemw illchangecolourintoBlue) FromMenu---->Document---->Simulate→SAVE

ToView OpenItemManagedA/cTransactions(FBL3N) GLA/c100500Buss.Area:

SelectOpenItemsRadioButton

SelectNoramalItemsCheckBox

Scenario3:ResidualItemsMethod

Step1: MakingRentProvison(F-02) Doc.Date24.07.09Type:SA PostDate24.07.09 PostKey:40AccountNo:400300 Amount80000INRBussinessArea:PSLH Text:RentProvisonforJuly→ENTER PostKey:50AccountNo:100500 Amount*BussinessArea:PSLH Text:+Menu---->Document---->Simulate

PSLH

Θ

√ → SelectExecuteButton(F8)

CompanyCode:PSL Currency:INR →ENTER

→ ENTER

andSAVE

Preparedby:RaoMH 51

Step2: MakingPartPaymentusingResidualMethod(F-07) Doc.Date24.07.09TypeSACompanyCode:PSL PostDate24.07.09Currency:USDRate50.00INR ClearingText:OutgoingPayment BankData: Account:200100(CashAccount) Bus.Area:PSLH Amount:3000 Text:PartPaymentforRentProv OpenItemSelection: Account:100500ProcessOpenItemButton/Tab

SelectAmoundFieldofLineItemappeartoshichwewanttoadjust---> SelectResidualItemsTab,SystemWillgenerateonetablewhichcontains ResidualItemsColumn. DoubleclickonNetAmount80000whichistobeadjusted DoubleClikonResidualItemsAmountField.Blanceamount(AcutalProvison LessAmountpaid)w illshow inthatcolumnautomatically(i.e,77000inexp)

FromMenu---->Document---->Simulate Systemwillw arnwithamessage"CorrecttheMarkedLineItems" DoubleClickontheLineItemw hichisinBLUECOLOUR EnterText+ortype"Outgoingpayment"inTextColumn.

*****XXXX****

→ SAVE

REVERSALS: WhenwepostaWrongEntryinSAP,wehavetogoforReversalor passaRectif icationEntry.TherearesomanyTypesofReversalsallowed inSAP.Theyare

1 2 3 4 5

Type1:

IndividualDocumentReversal ReversalofReversedDocument(WorkAroundMethod--IndirectMethod) MassReversal ClearedItemsReversals Accrual/DeferralDocumentsReversal(TopiccoveredatMonthEndProvisons)

IndividualDocumentReversal A)UnderThisMethod,wecanreverseonedocumentatatime B)AtthetimeofReversalwehavetogivetheReversalReason. C)AtthetimeofReversal,wehavetospecifyReversalDate.Ifwedon’tspecify reversaldate,Systemw illgeneratereversalDocumentonOriginalDocument PostingDate.Inthatcase,thatOriginalDocumentPostingPeriodshouldbeopen atthetimeofreversingthedocument.

Accounting---->Financialaccounting---->GeneralLedger---->Document----> Reverse---->IndividualReversal(FB08)

PATH:

Preparedby:RaoMH 52

ReversalofDocument#1

DocumntNo:1CompCode:PSLF.Year ReversalReason01(ReversalInCurrentPeriod) PostingDate:Blank SelectDisplayBeforeReversalButtononTop

Select

2009

← (Backarrow)andSelectSaveButton

Menu--->Document---->Display ToSeethereversedDocument: ReversedDocumentType:AB

ForGeneralLedgerPostingsDocumentTypeisSA.EventhoughReversal DocumentispartoftheGLDocuments,Systemw illspecifyautomatically forReversalDocumentsTypeasAB.Why?

ReversalDocumentsarepartofGeneralLedgerPostings.IfSystemgenerate DocumentTypeSAforreversalDocument,asnumberwillcomeinSerialeither forNormalPostingorforReversalPostings.IfIw anttoseeonlytheReversal Documentsitisnotpossibleif itallotstypeSAforallDocuments.Toidentifythe ReversalDocumentsSeparatelySystemisallottingTypeABforreversalDocuments. Ex:Doc.No.Type 1SASAisforGeneralPostings 2SAABisforReversalDocuments. 3SA 4SAEventhoughDocumentnumberisin 5SASerial,wecanidentifytheReversed 6SADocumentsw ithDocumentType"AB" 7ABasshowninExample 8AB 9SA 10AB

Type2: ReversalofReversedDocument(F-02)

FromMenu----->Document---->PostwithReference Doc#19CompCode:PSLF.Year2009 SelectGenerateReversePostingCheckBox SelectDisplayLineItemsCheckBox→PressENTER2Times Text:ChangetoReversalofDocument#19→ENTER Text:+Enter,w ecanseethereversalofReversedDocument

SAVE WegetthemessagethatDocumentwasSaved.

Menu--->Document---->DisplaytoseetheReversedDocument.

Preparedby:RaoMH 53

Type3:

PATH:

MassReversal Toreversemorethanonedocumentatattime,weuseMassReversalMethod. Thedocumentstobereversedcanbecontineousnumbersorrandomnumbers. Accounting---->FinancialAcconting---->GeneralLedger---->Document----> Reverse---->MassReversal(F.80)

ToReverseRandom#,SelectRightArrow orMultipleSelectionButton,besideDocumentNo. UnderSingleValuesGiveDocument#2andDocument#4.SelectCopyButton ReasonforReversal01(ReversalinCurrentPeriod) SelectTestRunCheckBoxSelectExecuteButton(F8) SelectReverseDocumentButton Wew illgetmessagethatDocumentnumber2anddocumentnumbe4reversed.

Comp.Code:PSL

Type4:

Step1:

ClearedItemsReversal

SeeOpenItemedManagedAccountTransactions(FBL3N)

GLA/c# Comp.Code:

100500(OutstandingExp) PSL

SelectClearedItemsRadioButton

SelectNoramalItemsCheckBox Θ

√ → SelectExecuteButton(F8)

WecanseetheClearedItemsofA/c#100500(OutstandingExpenses) SupposeDocument#12isforRentProvisonfor60000andDocument#13is paymentof60000agaisntDocument#12.ThenO/S.ExpAccountwouldbelike O/S.ExpA/c Doc#1360000Dr.Doc#12600000Cr inClearedItemsListDocument#1260000Cr Document#1360000Dr NetpayableNIL

IfwehavegivenStopPaymentLettertotheBankagaisnttheDocument#13,it shouldbereversedthenAccountw illbe O/S.ExpA/c Doc#1360000Dr.Doc#12600000Cr inClearedItemsListDocument#1260000Cr

SystemShowsthatDocument#12underClearedList.Whenwehavegivenstop paymentLettertoBankandreverseddocument#13,thenDocument#12should comeunderOpenItemCategory.TomakethisinSAPw ehavetofollow2Steps

1.ResetClearedItems-tomakeitasopen.Thentherew illbenoLinkbetween RentOutstandingandBank 2.ReverseDocument#13.

Preparedby:RaoMH 54

PATH: Accounting---->FinancialAccounting---->GeneralLedger---->Document----> ResetClearedItems(FBRA)

GiverClearingDoc13 CompanyCodePSL F.Year2009 SelectResettingandReverseButton ReversalReason01 ItgivesmessagethatClearing13wasreset ItgivesmessageDocumentwasposted

SelectSaveorCtrl+S

→ ENTER → →

ENTER ENTER

Checking:ToSeeOpenItemManagedAccounts(FBL3N)

A/C# Comp.Code:

100500 PSL

SelectOpenItemsRadioButton Θ SelectExecuteButton(F8) SelectNoramalItemsCheckBox√→

WecanseethatDocument#12isappearinginOpenItemsList.

XXXXX

INTERESTCALCULATIONS:

WehavetwotypesofinterestcalculationsinSAP. Type1 BalanceInterestCalculations DefinedasType"S" UsedforGeneralLedgerA/c

BalanceInterestCalculations

A. B. C.

Type1:

Step1.

Type2 ItemInterestCalculation DefinedasType"P" UsedforVendors/Customers

DefineInterestCalculationType PATH:SPRO---->FinancialAccounts---->GeneralLedgerA/c---->Business TransactionsBankInterestCalculations---->InterestCalculationsGlobal Settings---->DefineInterestCalculationType. SelectNew EntriesButton Int.IndicatorNameInt.Calculation Type P110%MonthlyS(BalanceInterestCalculation)

SAVE → ENTERtosaveinyourrequest.

Preparedby:RaoMH 55

Step2. PrepareA/cBalanceInterestCalculation PATH:Nextsteptolastpath(TC=OBAA) SelectNew EntriesButton Int.CalIndicatorP1 Int.CalFrequency01(1Month)UnderPeriodDetermination CalenderTyepG SelectBalanceInterestCheckBoxunderOutputSection SAVE→ENTERtosaveinyourrequest.

DefineReferenceInterestRates ForExamplethereisSBITermLoanw hichwastakeon15.4.2009forRs.100000. ON15.07.2009w erepaid1stInstallmentofRs.10,000 InterestCalculationfortheWholeyear: Method1.Aprox. On100000from15.04.09to31.03.10@10%15000 Onpaid10000from15.07.09to31.03.10@10%-3000 BalanceInterestPayable12000

Method2. On100000from15.04.09to15.07.09@10% On90000from15.07.09to31.03.10@10% BalanceInterestPayable

Step3.

4000 8000 12000

InBoththeMethodsInterestRatew illbeSame. IntheaboveExampletheRateofInterestwearepayinginterestonLoantaken fromSBIandtheRateofInterestwearereceivedfromSBIonamoutrepaidtoBank aresame. i.e,InterestChargedbyBank10% InterestGivenbyBank10%

IfbothareDifferentie.,WhenLoanacountishavingCreditBalance WhenLoanaccountishavingDebitBalance

WehavetodefineReferenceIndicatorsforInerest. P2forA/chavingCreditBalance10% P3forA/chavingDebitBalance8%

Follow ingareStepstofollowforInterestCalculationunderTypeI InterestratesaregiventoReferenceInterestRates-forP2-10%&forP3-8% ReferenceInterestRatesareassaignedtoAccounts P2toAccountshavingCreditBalances P3toAccountshavingDebitBalances AccountshavingCreditBalanceandAccountsHavingDebitBalanceareassaigned tointerestindicators InterestIndicatorwillbespecif iedinLoanAccount.

10% 8%

1 2

3

4

Preparedby:RaoMH 56

Step1. PATH:

DefineInterestRates: SPRO---->FinancialAccounting--->GenLedgera/c--->BusinessTransactions----> BankA/cInterestCalculation--->InterestCalculation---->ReferenceInt.Rates (OBAC)SelectNew EntriesButton

Ref.InterestRate:P2 LongTextInt:10%A/cHavingCreditBalance Description:10%AccountsCreditBalance DateFrom:01.04.09 Currency:INR SelectSaveorCtrl+S----->pressEntertoSaveinyourrequest.

SelectNew EntriesButton Ref.InterestRate:P3 LongTextInt:8%A/cHavingDebitBalance Description:8%AccountsDebitBalance DateFrom:01.04.09 Currency:INR SelectSaveorCtrl+S----->pressEntertoSaveinyourrequest.

DefineTimeDependentTerms:SamePath(NextLinetoLastPath) SelectNew EntriesButton1 Int.CalIndicatorP1 CurrencyKeyINR EffectiveFrom01.04.09 SequentialNo1 TermSelectCr.Interest:BalanceInterestCalculation Ref.Int.RateP2 SelectSaveorCtrl+S----->pressEntertoSaveinyourrequest.

SelectNew EntriesButton Int.CalIndicatorP1 CurrencyKeyINR EffectiveFrom01.04.09 SequentialNo2 TermSelectDr.Interest:BalanceInterestCalculation Ref.Int.RateP3 SelectSaveorCtrl+S----->pressEntertoSaveinyourrequest.

EnterInterestValues:SamePath(nextlinetolastpath)(TC=OB83) SelectNew EntriesButton ReferenceInterestRateP2P3 ValidFrom01.04.0901.04.09 InterestRate10%8% SelectSaveorCtrl+S----->pressEntertoSaveinyourrequest.

Preparedby:RaoMH 57

Step2. CreationofGLMasters:(FS00) AswehavenotcreatedGLMastersforSBITermLoanandInterestAccount,we havetocreatenow.BeforeCreatingtheGLMasterchecktheAvailableA/cNos inOBD4andseetheNumberRangesforAccountGroups.Selecttheavailable AccountNumberfromthatRange

GLMaster SBIRupeeTermloanA/c InterestAccount

A/cGroup SecuredLoans InterestGroup

A/cNo 100300 400400

F.Year: 2009

1stA/c

GLA/c#100300Comp.Code:PSL SelectWithTemplateButton GLA/c#100000 Comp.Code:PSLPressEnter

SelectType/DescriptionTab ChangeAccountGrouptoSecuredLoans ChangeShortText&LongTexttoSBIRupeeTermLoan SelectCreate/Bank/InterestTab

ChangeFieldStatusGrouptoG005 Int.IndicatorP1

2ndA/c

GLA/c#400400Comp.Code:PSL SelectWithTemplateButton GLA/c#400300 Comp.Code:PSLPressEnter

SelectType/DescriptionTab ChangeAccountGrouptoInterest ChangeShortText&LongTexttoInterestAccount

Step3.

PATH:

AssaignmentofAccountsforAutomaticPostings:

SPRO---->FinancialAccounting--->GeneralLedgerAccounting---->Business Transactions--->BankA/cInterestCalculation--->InterestPosting--->Prepare GLA/cBalanceInterestCalculation(OBV2)

Select Select ChartofAccounts: A/cSymbol GLA/c A/cSymbol GLA/c Save----->Enter

SymbolsButton(F8) A/c.Buttons PSL→ 002(InterestPaid) 400400 2000(GLA/cPaid) ++++++++++(10Times)

F.Year: 2009

→ SAVE

→ SAVE

ENTER Currency

Currenty

INR

INR

Preparedby:RaoMH 58

InterestA/cDebit002Assaignto SBIRupeeTermLoanA/cCredit2000Assaignto IfMorethanOneTermLoaninAgainst2000'++++++++++(10Times)

400400 100300

Wearegiving+symbol10timesasMaxlengthofA/cNumberwouldbe10digits Butw eareusing6digitsonly.IfatthetimeofPostingCashA/cDrandEquity ShareCapitalCredit,systemtakeCashaccountas0000200100andEquityShare Capitalas0000100000andwhenweseeitshows200100Drand100000Cr

Supposeifwegive6times+SymbolforSBIRupeeTermLoan.Ittakes000010 whichitcannotpost. 100300SBIRupeeTermLoanA/c 100301IDBIRupeeTermLoanA/c 100302IFCIRupeeTermLoanA/c AtthetimeofInterestCalculations,wehavetospecifyforwhichLoanAccount Interesttobecalculatedandwhen.

EndUserArea:ToOpenPostingPeriodsforApril(OB52) SelectPositonButton PP.VariantPSL ForVariantPSLFromPeriod SavePressEntertosaveinyourrequest.

Step4

1

SBIRupeeTermLoanReceiptEntry(F-02) SBIhasgivenChequeDated15.04.09butwedepositedinon17.04.09. AtthetimeofPosting DocumentDate17.04.09 PostingDate17.04.09PostingDateisnotModif iableoncedocumentposted

inthiscase,SBICalculateInterestfrom15.04.09butSAPcalculateInterestfrom 17.04.09.SotomatchtheInterest,SAPHasgiventheoptionofValueDate. Valuedateis15.04.09.Sosystemw illcalculateinterestfromValueDatebutnot fromPostingDate.Valuedateismodif iableafterpositngthedocumentalso.

F-02---->Doc.Dt:17.04.09 Post.Dt:17.04.09 P.Key:40 Amount100000 ValueDt:15.04.09

Comp.Code:PSL Currency:INR A/cNo:200100→ENTER BusinessArea:PSLH Text:SBIRupeeTermLoanReceipt

100300 PSLH

→ ENTER

Type: SA

P.Key:50A/cNo: Amount*BusinessArea: ValueDt:15.04.09Text:+ Menu---->Document----->SimulateandSave

Preparedby:RaoMH 59

Step5 SBIRupeeTermLoanRepayment(F-02) 1stInstallmentDueDate15.07.09 Doc.Dt:13.07.09Type:SAComp.Code:PSL Post.Dt:13.07.09Currency:INR P.Key:40A/cNo:100300→ENTER Amount10000BusinessArea:PSLH ValueDt:15.07.09Text:SBIRupeeTermLoanPayment

P.Key:50A/cNo: Amount*BusinessArea: ValueDt:15.07.09Text:+ Menu---->Document----->SimulateandSave

200100 PSLH

→ ENTER

INTERESTCALCULATIONS: PATH:Accounting---->FinancialAccounting---->GeneralLedger---->Periodic Processing---->InterestCalculations---->BalanceInterestCalculation(F.52)

GLA/c100300(SBIRupeeTermLoan) Comp.CodePSL Cal.Period01.04.09to31.03.2010 SelectExecuteButton(F8) ↓ WecanseeInterestCalculation,butwecannotseeInterestLineItemWise ToSeeLineItemWiseInterestselectBackArrowandChooseLineItem CheckBoxandExecute(F8)

Ifwewanttocalculateinterestindifferentratesi.e.,from1stJune2009to Interesteisincreasedfrom10%to12%

From15.04.09to31.05.09on100000@10% From01.06.09to15.07.09on100000@12% From15.07.09to31.03.10on90000@12%

OpenOnemoreSessionwithSPRO: FinancialAccounting---->GLA/c----->BusinessTransactions---->BankA/c InterestCalculations---->InterestCalculations---->EnterInterestValues(OB83)

SelectNew EntriesButton Ref.InterestRateP2 ValidFrom01.06.09 Inte.Rate12---->Save---->EnterSaveinyourrequest.

ComeBackto1stSession:SelectExecuteButton.WecanseeNew Interest CalculationonScreenwith10%and12%rates.

PostingofInterestforOneMonth(01.04.09to30.04.09)

Preparedby:RaoMH 60

SelectBackArrow Cal.Period

01.04.09to30.04.09

PostInterestCheckBox

UpdateMasterRecords SessionNamePSL PostingtoBussAreaPSLH PostingDt.OfSession30.04.09 DocumentDt.OfSession30.04.09 PostingSegmentTextInterestofApril2009 Execute(F8)itshowstheinterestamountcalculated

ToPosttheBatchInputSession: Menu---->System---->Services---->BatchInput---->Session SelectSessionNamePSL SelectProcessButton SelectDisplayErrorsOnlyRadioButton SelectProcessButton---->WewillgetamessagethatBatchInputSession Completed SelectExitBatchInputSession

ToView DocumentPosted(FB03): WecanseetheDocumentlatestposted

GoandseeGLMaster(FS00): GLA/c100300(SBIRupeeTermLoan) Comp.Code:PSL Menu---->GLA/c---->Change SelectCreate/Bank/InterestTab

KeyDateofLastInt.Cal DateofLastRun

SAPMethodsforInterestCalculation:

1SimpleInterestandCompoundInterest SimpleInterest 15.04.09SBIRTLoan100000Cr ForSymbol2000AssaignA/c#100520 IntPayable ForMayItCalculateon100000only

30.04.09 31.07.09

(Uptow hichdatewehavecalculatedinterest) (ONw hichdatewehaveruntheInterestCal)

√ √

CompoundInterest 15.04.09100000 30.04.09438 Int.438Postedto100300on30.04.09 ForMayitCalculateson100438

2InterestRatesBasedonSlabs If InterestRateisvariedfromAmounttoAmountthissystemisuseful forex:onINR30,000Int.Rate10%P2 on30001to50000Int.Rate12%P4 InSPRO--->DefineTimeDependentTerms--->Amountfrom30001

Preparedby:RaoMH 61

3Int.Calculationfrom15.04.09to14.05.09(insteadof01.04.09to30.04.09) SPRO--->PrepareA/cBalanceInterestCalculation(OBAA) EnterSettlementDay14.

4InterestPostingtoDifferentAccounts: A/c#400400InterestonSBIRupeeTermLoan A/c#400401InterestonIDBIRupeeTermLoan A/c#400402InterestonICICIRupeeTermLoan

SoIfweareCalculatinginterestofIDBIRupeetermLoan ForSymbol0002assaignA/c#400401 IntheBatchpocessingselectProcessForeGroundOnly SystemShowstheEntrywhichisgoingtobeposted

400400InterestonSBIR.TLoan 100301IDBITermLoan ChangeA/c#400400to400401

438 438

FOREIGNCURRENCYBALANCESREVALUATION(FCBalanceRevaluation):

ConsiderwehavetakenSBIFCTermLoanon31.07.09of100000US$w hichis equalto48,00,000INR@48/US$.ConsiderthatCompanyhasnotpaidthe loanupto31.03.2010.

AsperAccountingStandard11,USGAAP,IFRSitismandatorytorevaluatethe FCLoanBalanceason31.03.2010.RevaluationofFCBalancesisapplicableto allFCLoans/ExportVendors/ImportCustomersBalancesexceptforAdvances.

Ifon31.03.2010rateof1US$equalsINR50,DifferenceofINR500000 (100000US$x5Rs.==500000).ThisdifferenceshouldbetransferredtoExchangeLoss andchargedtoP&LAccount.

CustomizationofFCBalanceRevaluation: Step.1Creationof3GLMasters AccountName A)SBIFCTermLoanA/c B)ExchangeGainA/c C)ExchangeLossA/c

UnderGroup SecuredLoans OtherIncome Administration

No.Range 100300to100399 300100to300199 400300to400399

Preparedby:RaoMH 62

1stA/c

GLA/c#100301Comp.Code:PSL SelectWithTemplateButton GLA/c#100300 Comp.Code:PSLPressEnter

ChangeShortText&LongTexttoSBIFCTermLoan SelectControlDataTab ChangeAccountCurrencytoUSD DeselectinOnlyBlancesinLocalCurrencyCheckBox

SelectCreate/Bank/Interest RemoveInterestIndicatorsandDates

2ndA/c

GLA/c#300100Comp.Code:PSL SelectWithTemplateButton GLA/c#400300 Comp.Code:PSLPressEnter

Step3. SelectType/DescriptionTab ChangeAccountGrouptoOtherIncome ChangeShortText&LongTexttoExchangeGain

F.Year: 2009

Tab →

F.Year: 2009

SAVE

→ SAVE

3rdA/c GLA/c#400301Comp.Code:PSL SelectWithTemplateButton GLA/c#400300 Comp.Code:PSLPressEnter

ChangeShortText&LongTexttoExchangeLoss

Step2.

→

F.Year: 2009

SAVE

DefineAccountingPrinciples: SPRO---->FinancialAccounting(New)---->FinancialA/cGlobalSettings(New)---> Ledgers--->ParallelAccounting--->DefineAccountingPrinciples SelectNew EntriesButton A/cPrincipleP1(Textf ieldanythingcanenter) Name/DescriptionofA/cPrinciple:IndianAccountingStandards SAVEandPressEntertosaveinyourrequest.

AssaignAccountingPrinciplestoLedgerGroups: SamePath(NextLeveltolastpath) SelectNew EnteriesButton A/cPrinciple:P1 Target:LedgerGroup SelectOLforIndianAccountingStandards(BydefaultallIndianCompanies SAVEandPressEntertosaveinyourrequest.IASisdefinedbySAP)

Step3.

Preparedby:RaoMH 63

Step4.

Step5.

DefineValuationMethods: SPRO---->FinancialAccounting(New)---->GLA/c(New)---->PeriodicProcessing----> valuate--->DefineValuatingMethods SelectNew EntriesButton ValuationMethodPSL1(TextField) DescriptionFCValuationforPSL(BankSellingMethod) SelectAlwaysEvaluateRadioButton DocumentTypeSA ExRatetypeforDr.BalanceB(BankSellingRate) ExRatetypeforCr.BalanceB(BankSellingRate) selectDetermineExchangeRateTypeforA/cBalanceRadioButton →SAVE→Entertosaveinyourrequest. DefineValuationAreas: SamePath(NextLinetoOldpath) SelectNew EntriesButton

ValuationArea:PA(TextFiled) ValuationMethod:PSL1 Currencytype:SelectCompanyCodeCurrency →Entertosaveinyourrequest. → SAVE

Step6. AssaignValuationAreas&AccountingPrinciples: SamePath(NextLinetoOldpath) SelectNew EntriesButton ValuationArea:PA A/cPrinciples:P1→SAVE →Entertosaveinyourrequest.

PrepareAutomaticPostingforForeignCurrencyValuation: SPRO---->FinancialAccounting(New)---->GLA/c(New)---->PeriodicProcessing ----->valuate--->FCValuation---->PrepareAutomaticPostingforForeign CurrencyValuation(TC=OBA1)

DoubleClickonExchangeRateDifferenceUGExchangeRateKey ChartofAccounts:PSL SelectRightArrowatDownandChangeValuationAreaButton ValuationAreaPA→ENTER

Step7.

Ex.Rate Diff.Key USD(TextField) →

ExpenseA/cExchange (ExchangeLoss)RateGainA/c 400301300100 Entertosaveinyourrequest. → SAVE

Preparedby:RaoMH 64

Step8. AssaignExchangeRateDifferenceKeyinLoanA/c(FS00) GLA/c:100301 Comp.Code:PSL FromMenu---->GLAccount---->Change SelectControlDataTab

ExchangeRate DifferenceKey USD

→ SAVE

ENDUSERAREAFORFCREVALUATION:

1 FCTermloanReceipt(F-02) Doc.Date:01.08.09 Post.DT:01.08.09

PostKey:40A/c# IgnoreWarningMessage

Amount:100000USD Text:SBIFCTermLoanReceipt

PostKey:

Amount:* Text:+

2

50A/c# 100301

Comp.Code: Type:

200100 →Enter

PSL SA

→

Currency:USD Rate:45.00

Enter

→

Buss.Area:PSLH Enter

→ Enter

→

USDBuss.Area:PSLH Menu---->Document---->SimulateandSAVE

EnterYearEndExchangeRatesinForexTable(OB08) SelectNew EntriesButton Ex.RateValidFrom TypeFromCurrency G(BankBuyingRate)31.03.10USD B(BankSellingRate)31.03.10USD

Direct Quot 49.50 50.00

To Currency INR INR ↓ SAVE

3 FCValuation: Accounting---->FinancialAccounting---->GenLedger---->PeriodicProcessing----> Closing--->Valuate--->FCValuation(New)(TC=FAGL_FC_VAL)

Comp.Code:PSL ValuationPeriod:31.03.10 ValuationArea:PA SelectGLBalance

tab

→ Execute(F8) SelectValuateGLA/cBalanceCheckBox SelectonPostingsButtonandSelectBackArrow2Times

Preparedby:RaoMH 65

Thereare2typesofFCValuations. 1)MonthEndValuation 2)YearEndValuation

IfwemadeMonthEndValuation,ExchangeGain/Losswillbedoubleunless wereverseinnextmonth.SoWew illreversetheExchangeGain/Lossunder MonthEndValuationuntiltheYearEnd.Therew illbenoReversalonYearEnd.

ProcedureforMonthEndValuation: Step1.MonthEndExchangeRatesinForexTable(OB08) EnterMonthEndExchangeRatesthengotoFCValuationScreen

INFAGL_FC_ValScreen Comp.Code:PSLValuationKeyDate: ValuationArea:PA SelectCreatePostingCheckBox Post.Date:31.08.09ReversePostingDate: selectReversePostingcheckBox SelectGLBalanceTab SelectvaluateGLA/cBalanceCheckBox GLA/c:100301→SelectExecuteButton(F8)

ProcedureforYearEndValuation: Step1.YearEndExchangeRatesinForexTable(OB08) YearEndExchangeRatesthengotoFCValuationScreen

INFAGL_FC_ValScreen Comp.Code:PSLValuationKeyDate: ValuationArea:PA SelectCreatePostingCheckBox Post.Date:31.03.10ReversePostingDate: DeselectReversePostingcheckBox SelectGLBalanceTab SelectvaluateGLA/cBalanceCheckBox GLA/c:100301→SelectExecuteButton(F8)

FromMenu--->System---->BatchInput---->Sessions

Session:PSL→ClickonProcessButton(F8) SelectDisplayErrorsonlyRadioButton SelectProcessButton→Enter BusinessArea:PSLH→Enter BusinessArea:PSLH→Enter

Wew illgetamessagethatProcessingofBatchInputSessionisCompleted SelectExitBatchInputButton

31.08.09(EveryMonthEnd)

01.09.09

31.03.10(F.Y.EndDate)

Blank

Again

Preparedby:RaoMH 66

ToViewtheDocumentPosted(TC=FB03) DoubleClickon1stLineItem WecanseetheFCRevaluationDocumentPosted.

SOMEIMPORTANTPOINTSTOBENOTEDINSAP:

→ Enter

HOWTOVIEWTHESTEPSSAVEDINOURREQUEST: AtthetimeofvariousBasicSettingsandGLa/cSettings,wesavedsomesteps inourrequest.Whatarethepointswesavedinourrequestcanbeseenwiththe folloingpath Tools---->ABAPWorkBench---->Overview---->TransportOrganizer(SE09) Underclient800 SelectCustomizingFolder SelectModif iableFolder SelectGLCustomizationforPSLFolder SelectCustomizingTaskSubFolder DoubleClickonEnterInterestValues DoubleClickonEnterInterestValuesunderGLA/c SelectEnterInterestValueActivity

HOWTOVIEWPATH: SAPEasyAcessScreen (EndUserArea)

CustomizationArea (SPROArea)

↓ Weknow TCbutnotthePath

Inthatcase,Howtoview Path.

↓ UseTransactionCodeSPRO

↓ InCommandFielduse

Search_SAP_Menu-->Enter SerachTextEntry-->F-02(useTC)-->Enter

WecanseethePathfromLowerLevelto UpperLevelinDescendingorder

↓

↓ SelectCntr+F(or)Find

↓ SearchTermFiscalYear--->Enter

↓ SelectFiscalYearUnderFinancial A/cGlobalSettingsArea--->Enter

ENDOFGENERALLEDGERACCOUNTING

Preparedby:RaoMH 67

ACCOUNTSPAYABLE

ThisisaSubLedger(SubsidaryLedger).WhenMaterialManagement(MM)isnot implemented,thisisusedforallPurchasesi.e.,Materialpurchasesaswellasforservices. WhenMaterialManagementModuleisimplementedthisisusedforServices,whereTDSis tobededucted.Ex:-Legal&ProfessionalCharges,JobworkCharges.

InNormalAccountingforRaw MaterialPurchasesaccountingentrywouldbelikebelow : PurchasesA/cDr ToPartyA/c(SupplierAccount)Cr WhereasinSAPEntrywouldbelikebelow :- InventoryRaw MaterialA/cDr(GeneralLedger) ToPartyA/c(SupplierAccount)Cr(SubsideryLedger)

If theEntryw illbelikeabove,TrialBalancewillnotmatchasinTrialBalanceonlyBalances ofGeneralLedgerswillaffectbutnottheSubsideryledgers.Toovercomethisproblem,SAP automaticallypassesonemoreentryinternallyasandwhenwepassthefirstentry.

SAPpassesInternalEntrytoSundryCreditorsRMA/c(GeneralLedger)whichisaReco AccountorControlAccount.IfIw anttosee,Onepartyaccountwecangotopartyaccount. If Iwanttoseeallsubledgers,wecangotoSundryCreditorsRMa/c

BasicSettingsforAccountsPayable: 1CreationofVendorA/cGroups A)FIVendors (ServiceParties) B) MMVendors

(MaterialSuppliers)

↓ SpecifyRecoA/cRequired EntryField

2 3 4 5

↓ SpecifyRecoA/cRequired EntryField

CreateNumberRangeforVendorAccount AssaignNoRangeGrouptoVendorAccountGroup CreateToleranceGroupforVendorAccount Creationof2GLMasters A)InventoryRMUnderCurrentAssets&LoansandAdvances B)SundryCreditorsforRMUnderLiabilit ies&Provisions 6CreationofVendorMasters 7DocumentTypesandNumberRanges KR---->VendorInvoice KZ---->VendorPayment KA---->VendorDocumentforTransfer/Reversals 8PostingKeys31VendorCredit 25VendorDebit

Preparedby:RaoMH 68

Step1. CreationofVendorAccountGroups: SPRO---->FinancialAccounting---->AccountReceivable&AccountsPayable----> VendorAccounts--->MasterData---->PreparationforCreatingVendorMaster Data---->DefineAccountGroupsw ithScreenLayOut(Vendors)----> SelectNew Entries AccountGroup→PSL1(TextField) Name→FIVendorsforPSL DoubleClickonCompanyCodeData DoubleClickonAccountManagement

MakeReconciliationAccountas"RequiredEntry"Field CashManagementGroup"Supress"

(SelectRadioButton) (SelectRadioButton)

SelectSAVEorCTRL+S---->SelectCreateRequestButtonandsaveinyourrequest. ShortDescription:APCustomizationforPSL→ENTER PressEntertoSaveinyourrequest.

SelectNextEntryButtontocreateonemoreGroupofMMVendorsforPSL

AccountGroup Name DoubleClickon DoubleClickon

→PSL2(TextField) →MMVendorsforPSL CompanyCodeData AccountManagement

(SelectRadioButton) (SelectRadioButton)

MakeReconciliationAccountas"RequiredEntry"Field CashManagementGroup"Supress" SelectSAVEorCTRL+S

Step2. CreateNumberRangeforVendorAccount: SPRO---->FinancialAccounting---->AccountReceivable&AccountsPayable----> VendorAccounts--->MasterData---->PreparationforCreatingVendorMaster Data---->CreateNumberRangeforVendorA/c(TC=XKN1)

SelectChangeIntervalsButton SelectIntervalsButton NoRangeFromTo 1544000014400100

SelectIntervalsButton NoRangeFromTo 1644001014400200

→ ENTER

→ ENTER → SAVE

IgnoreWarningMessageandPressEntertoSAVE

Preparedby:RaoMH 69

Step3. AssaignNoRangeGrouptoVendorAccountGroup: SPRO---->FinancialAccounting---->AccountReceivable&AccountsPayable----> VendorAccounts--->MasterData---->PreparationforCreatingVendorMaster Data---->AssaignNumberRangeforVendorA/c SelectPositionButton

AccountGroupPSL1→ENTER ForGroupPSL1AssaignNoRange15 ForGroupPSL2AssaignNoRange16 →ENTERtosaveinyourrequest → SAVE

Step4. CreationofToleranceGroupforVendorsAccounts: SPRO---->FinancialAccounting---->AccountsReceivable&AccountsPayable----> BusinessTransactions---->OutgoingPayments---->ManualOutgoingPayments----> DefineTolerances(Vendors) SelectNew Entriesbutton CompanyCode:PSL Tolerancegroup:Blank Description:ToleranceGroupforPSL →SAVE→ENTERtosaveinyourrequest

Creationof2GLMasters(FS00):

GLAccountNo: Comp.Code:

200120

PSL → Selectw ithTemplateButton

Step5.

1stA/c

GLA/c200100 Comp.CodePSL→ENTER ChangeShortTextandGLA/cLongTextto"InventoryRM" SelectCreate/Bank/Interesttab SelectFieldStatusG001 DeSelectRelevanttoCashFlow CheckBox→

2ndA/cGLAccountNo: Comp.Code:

100501 PSL →

SAVE

Selectw ithTemplateButton

GLA/c100500 Comp.CodePSL→ENTER ChangeShortTextandGLA/cLongTextto"SundryCreditorsforRM" SelectControlDatatab SelectFieldStatusG001 DeSelectOnlyBalancesinLocalCurrenciesCheckBox ReconA/cforAccountType:Vendor DeselectOptimumManagementCheckBox SortKey012(VendorAccountNumber) SelectCreate/Bank/Interesttab SelectFieldStatusG067(ReconA/c)→

SAVE

Preparedby:RaoMH 70

Step6. CreationofVendorMasters: PATH:Accounting---->FinancialAccounting---->AccountsPayable---->Master Records--->MaintainCentrally---->Create(TC=XK01) CompanyCode:PSL A/cGroup:PSL1FIVendorsforPSL→ENTER Title:Company(SelectfromDropDow nBox) Name:GodrejSteelLimited Street/House#:AmeerpetPostalCode:500000 Country:INCommunication:EN(English) Telephone:66611983

SelectNextScreenButton3Times ReconciliationAccount:100501(SundryCreditorsRMA/c) SortKey:012(VendorNumber) SelectNextScreenButton PaymentTerms:Select001(PayableImmediatelyDueNet) ToleranceGroup:Blank CheckDoubleInv:√→SAVE

Step7.

Doc.1

DocumentTypesandNumberRanges:(TC=OBA7)

SelectTypeKR(VendorInvoice) SelectDetailsButton NumberRange19 SelectNoRangeInformationButton CompanyCodePSL SelectChangeIntervalButton SelectIntervalButton GiveNoRange19 Year2009 FromNo100001 ToNo200000→ENTER IgnoreWarningMessageandPressEnter.

SelectBackArrow3Times SelectTypeKZ(VendorPayment) SelectDetailsButton NumberRange15 SelectNoRangeInformationButton CompanyCodePSL SelectChangeIntervalButton SelectIntervalButton GiveNoRange15 Year2009 FromNo200001 ToNo300000→ENTER IgnoreWarningMessageandPressEnter.

→ SAVE

Doc.2

→ SAVE

Preparedby:RaoMH 71

Doc.3

SelectBackArrow3Times SelectTypeKA(VendorDocument) SelectDetailsButton NumberRange17 SelectNoRangeInformationButton CompanyCodePSL SelectChangeIntervalButton SelectIntervalButton GiveNoRange17 Year2009 FromNo300001 ToNo400000→ENTER IgnoreWarningMessageandPressEnter.

→ SAVE

HOUSEBANKS:-

Scenario1:

SBIMainBranch ↓ C.A/c2C.A/c3

A/cIds C.A/c1

Scenario2:

SBIMainBranch BankSt.Hyd ↓ CurrentA/c#1 1HouseBank 1A/cId HouseBankswillbecreatedBranchwise

StepsincreatingHouseBanks: 1CreatingofA/cMasters 2DetailsofHouseBank 3CreationofCheckLots CheckFrom# CheckTo#

Step1.

SBIBegumpetBranch Hyd ↓ CurrentA/c#1 1HouseBank 1A/cId

(InNormalEnglishCheque=InSAPCheck)

CreationofGLMaster(FS00):SBICurrentaccountunderCurrentAssetsand LoansandAdvances GLA/c:200105Comp.Code:PSLSelectWithTemplateButton GLA/c:200100 Comp.Code:PSL→ENTER

ChangeShortText&LongTexttoSBICurrentAccountandSave

Preparedby:RaoMH 72

Step2 DefineHouseBank: SPRO---->FinancialAccounting--->BankA/c---->DefineHouseBank(TC=FI12)

Comp.Code:PSL SelectNew EntriesButton HouseBankSBI BankCountryIN( INforIndia) BankKeyBSRCodeofBank(PSL123) BankNameStateBankofIndiaLtd StreetBankStreet CityHyderabad BankBranchMainBranch→

→ SAVE

ENTER Enteragaintosaveinyour Request

DoubleClickonBankFolder SelectNew EntriesButton A/cIDSBI1 DescriptionSBICurrentAccount#1 BankA/c#123456 CurrencyINR( INRforIndianRupees) GLA/c200105

Step3

→ SAVE

CreationofCheckLots: PATH:Accounting---->FinancialAccounting---->AccountsPayable---->Periodic Processing---->Payments(FI10)

FromMenu--->Environment---->CheckInformation---->NoRange CompanyCode:PSL HouseBankSBI A/cIDSBI1→SelectChangeButton SelectCreateButton Lot#1 CheckFrom500001 CheckTo500100 SelectNonSequentialCheckBox ShortIndexSBI PurchaseDate04.08.2009→SAVE

PAYMENTMETHODS: ManualPaymentMethod 1CheckLotcanbeSequentialor NonSequential 2Wecanissueanychequeanytime

AutomaticPaymentMethod 1CheckLotshouldbeonlySequential

2FirstChequew illbe500001and2nd Checkshouldbe500002.Itshouldbe Insequential

Preparedby:RaoMH 73

ENDUSERAREA: Step1.PurchaseInvoicePosting: Accounting--->FinancialAccounting--->AccountsPayable---->DocumentEntry---> InvoiceGeneral(F-43)

Doc.Dt: PostDt: PostKey: → Text: PostKey:

05.08.09 05.08.09

Type: KR

A/c 3000

A/c

Comp.Code: Currency: 4400001(GodrejSteelsLtd) Buss.Area:PSLH

200120(InventoryRM)

Text: +

PSL INR

31(VendorCredit) ENTERAmount: PurchaseInvoicePosting 40

ENTER

Amount*Buss.Area:PSLH Menu---->Document----->SimulateandSAVE

Step2. How toviewVendorA/cTransactions:(FBL1N) PATH:Accounting---->FinancialAccounting---->AccountsPayable--->Account ----->Display/ChangeLineItems(FBL1N) Vendora/c#4400001Comp.Code:PSL SelectOpenItemsRadioButton SelectNormalItemsCheckBox→Execute(F8)

GoandSeeGeneralLedgeraccount(FS10N)

GLA/c# Buss.Area:

100501 PSLH

Comp.Code:PSL →Execute(F8)

3000

F.Year 2009

Step3.

DoubleClickonCum.BalanceAmount:

ToView PartyWise:SelectChangeLayoutButton FromHiddenFieldsColumnselectAssaignmentField underColumnContentsSelectAmountinLocalCurrency SelectLeftArrowButtonorShowSelectedFieldsButton selectCopyButton

WhileatthetimeofCreatingtheVendorMaster,WementionedSortKey012 (VendorNumber).SortKeyupdatetheAssaignmentFieldsAutomatically

Step4. OutgoingPaymentWithClearing(F-53): PATH:Accounting---->FinancialAccounting--->AccountsPayable---> DocumentEntry---->OutgoingPayment---->Post(F-53)

Doc.Dt: Post.Dt:

05.08.09 05.08.09

Type: Period:

OutgoingPayment

KZ

5

Comp.Code: Currency:

PSL INR

ClearingText:

Preparedby:RaoMH 74

UnderBankData

A/c# Amount: ValueDt

200105(SBICurrentA/c)Buss.Area:PSLH 3000 :05.08.09Text:OutgoingPayment

UnderOpenItemSelection

Account: 4400001 A/cType: K(Itcomebydefault) (KstandforVendors)

3000

→ SAVE

SelectProcessOpenItemsButton DoubleClickonPayableAmount

From

Step5.

Menu---->Document---->Simulate

GoandseeVendorA/cTransactions:(FBL1N) Vendora/c#4400001 SelectClearedItemsRadioButton SelectNormalItemsCheckBox→

Comp.Code:

Execute(F8)

PSL

Step6. ManualCheckCreation: PATH:Accounting---->FinancialAccounting--->AccountsPayable--->Environment CheckInformation--->Create--->ManualChecks(FCH5)

HouseBank CheckNo

SBI A/cID 500001→

SBI1 SAVE

Step7. DisplayCheckRegister: PATH:Accounting---->FinancialAccounting--->AccountsPayable--->Environment CheckInformation--->DisplayCheckRegister(FCHN) PayingComp.Code:PSL→Execute(F8) DoubleClickonCheck500020 SelectAcompanyingDocumentsButton

CheckEncashmentDateUpdation:Herew especifyonwhichdatethecheck isdebitedinourBankAccount,BasedonBankStatement.

Advantages: A)Ifpartysayspaymentwasnotreceived,wecansayonwhichdatepayment wasdebitedtoouraccounteasily. B)BRScanbedoneeasily

PATH:Accounting---->FinancialAccounting--->AccountsPayable--->Environment CheckInformation--->Change--->AdditionalInfo/Cash(FCH6) PayingComp.Code:PSLHouseBank:SBIA/cID#SBI1 CheckNo:500020------>ENTER CheckEncashmentDate:06.08.09------->SAVE

Step8.

Preparedby:RaoMH 75

GoandseeCheckRegister(FCHN): PayingComp.Code:PSL----->Execute(F8) WecanseeReportShowingCheckEncashedDate

Step9. CancellationofUnissuedChecks:Whilewritingchecksbeforeissuingto party,wecommitsomemistakes.Becauseofthatwecancellchecks.

PATH:Accounting---->FinancialAccounting--->AccountsPayable--->Environment CheckInformation--->Void---->UnusedChecks(FCH3)

PayingCompanyCode: CheckFrom VoidReference06

PSL 500001

HouseBank: SBI A/cID SBI1

(DestroyedorUnusable-OptiongivenbySAP) WecandefineourownVoidReason.ExplainedBelow) SelectVoidButton→Checkwillbevoid GoandseeCheckRegister(FCHN): PayingComp.Code:PSL----->Execute(F8) WecanseeReportShowingCheckCancelled

OncetheCheckLotisover,KeeptheCurosoronCheckNoFromToSelect SortingAscendingOrderButton.WecanseeallthechekdetailsinSr.NoofChecks IfanychckNumberismissinginorder,itmeansChckismisused.

CreationofVoidReasonCodes: SPRO---->FinancialAccounting--->AccountsReceivable&AccountsPayable-----> BusinessTransactions---->OutgoingPayment----->AutomaticOutgoingPayments ----->PaymentMedia---->CheckManagement---->DefinevoidReasonCodes(FCHV)

SelectNew EntriesButton ReasonVoidReasonCode 16StopPaymentofPSL →Entertosaveinyourrequest. → SAVE

DeletionofEncashmentDate:SometimesbyMistakeatthetimeofentering EncashmentDate,InsteadofgivingtoOneCheck,wew illgivetosomeother Check.ForEx: CheckNOAmountEncahshedDate 5000193000on06.08.09 5000203000bymistakeenteredto06.08.09 5000215000 SoWehavetodeletetheencasheddateforCheckNo500020andenterEncashed DatetoCheck#50019asnormalcheckencashementdatedentry. PATH:Accounting---->FinancialAccounting--->AccountsPayable--->Environment CheckInformation--->Delete---->ResetDate(FCHG) PayingCompanyCode:PSLHouseBank:SBI A/cID:SBI1Check#:500020→SelectResetCashingDataRadioButton SelectExecute(F8)ButtonSelectYEStoMessage

Preparedby:RaoMH 76

GoandseeCheckRegister(FCHN): PayingComp.Code:PSL----->Execute(F8) WecanseeReportwhereCheck#500020encashementDateisRemoved

CancellationofIssuedChecks:EncashedCheckscannotbecancelled. Steps:1PurchaseInvoicePosting(F-43) 2OutgoingPaymentw ithClearing(F-53) 3ManualCheckCreation(FCH5) 4DisplayCheckRegister(FCHN) Beforeencashmentbyparty,wehavegivenstoppaymentlettertoBank. 5IssuedCheckCancellation AResetClearedItems--->Tomakeitasopen,DelinktheTransactionin Vendoraccount BReverseTransaction CCancelltheCheck PATH:Accounting---->FinancialAccounting--->AccountsPayable--->Environment CheckInformation--->Void---->CancelPayment(FCH8) PayingCompCode:PSLHouseBank:SBIA/cID:SBI1 CheckNo:500020VoidReason:16 ReversalReason:01→SelectCancelPaymentButton

GoandSeeVendorA/cTransactions: VendorA/c#4400001 SelectOpenItemsRadioButon SelectNormalItemsCheckBox

(FBL1N) Comp.Code: PSL

→Execute(F8)Button

AdvancePaymenttoVendors(DownPaymenttoVendors): Steps: 1CreationofGLMaster"AdvancestoVendors"underCurrentAssets,Loans&Adv 2LinkBetwwenSundryCreditors&AdvancetoVendors

SundryCreditors (ReconciliatonAccount)

AdvancestoVendors (AlternativeReconciliationAccount orSpecialGLA/c)

A/c# A/c#

A (Advance-SpecialGLIndicator) 100501(SundryCreditorInvenoryRaw MaterialsA/c) 200150(AdvancestoVendorsA/c)

AtthetimeofMakingPayment,weknowthepurposewetheritisadvanceor againstBill.IfpaymentismadeagainstBillNumber,asweassaignedA/c#100501 inCreditorAccoutn4400001,itwillupdatedtheA/c#100501. Ifwearemakingpaymentasadvance,whileatthetimeofpaymentagainst CreditorA/c4400001,wemention"A"foradvance.Systemautomaticallyupdate A/c#200150(AdvancesforVendorsAccount)insteadofAccount#100501 (SundryCreditorsInventoryRaw MaterialsAccount)

Preparedby:RaoMH 77

3 4 5 6

AdvancePaymentPostings PurchaseInvoicePostingAgaisntAdvances TransferofadvancefromSpecialGLtoNormalByclearingSpecialGLItems ClearingofNormalItems VendorAccountw illhave2items1.NormalItems2.SpecialGLItems

Scenario1:AdvanceAmountandPurchaseInvoiceAmountareEqual Step1.CreationofGLMaster"AdvacestoVendors"A/c: GLA/c200150 Comp.Code:PSLSelectWithTemplateButton GLA/c100501(SundryCr.RM) Comp.Code:PSL→ENTER

ChangeAccountGrouptoCurrentAssetsLonas&Advances ChangeShortText&GLA/cLongTexttoAdvancestoVendors →SAVE

Step2. LinkBetw eenSundryCreditorsandAdvancestoVendors: PATH:SPRO---->FinancialAccounting--->AccountsReceivable&Acc.Payable-> BusinessTransactions---->DownpaymentMade--->DefineAlternate ReconciliationAccountforDownPayments(TC=OBYR) DoubleClickonSpecialGLIndicator"A" ChartofAccounts(COA)PSL→ENTER

Spl.GLA/c 200150SelectSaveorCtrl+S →ENTERtosaveinyourrequest

Recon.A/c 100501

Step3. AdvancePaymentPosting: PATH:Accounting---->FinancialAccounting---->AccountsPayable---> DocumentEntry---->Dow nPayment---->Downpayment(TC=F-48)

Doc.DT:07.08.09TYPEKZComp.Code: PostDT:07.08.09 VendorA/c4400001SpecialGLIndicator:A BankA/c200105(SBIC/A)Buss.Area:PSLH Amount15000 Text:AdvancePaymentPosting→ENTER

Amount Text

* +

Buss.Area: →Menu

PSLH →Document→

PSL

Simulate &Save

GoandSeeVendorAccountTransactions(FBL1N): VendorA/c44000001Comp.Code:PSL SelectOpenItemsRadioButton SelectSpecialGLTransactionsCheckBox→Execute(F8) WecanseereportshowingRs.15,000asadvancepayment(Dr)

Preparedby:RaoMH 78

Step4. PurchaseInvoicePostingagaisntAdvanceAmount(F-43): Doc.Date:07.08.09Comp.Code:PSLTYPE: Post.Key:31A/c#4400001→ENTER Amount:15000Buss.Area:PSLH Text:PurchaseInvoicePosting PostKey:40AccountNo:200120→ENTER Amount:*Buss.Area:PSLHText: →Menu→Document→Simulate

GoandSeeVendorAccountTransactions(FBL1N):

VendorA/c44000001Comp.Code:PSL SelectOpenItemsRadioButton SelectNormalItemsCheckBox→Execute(F8) WecanseePurchaseInvoiceofRs15,000outstandinginReport

SelectBackArrow---->SpecialGLA/cTransactionsCheckBoxalongwith NormalItemsCheckBox→Execute(F8)

WecanseeRs.15,0000(Dr)andRs.15,000(Cr).NetEffectwillbeZero,but presentationinBalanceSheetwillbeWrong.As15,000(Dr.)Balancewillappear onAssetsSideand15,000CrwillappearonLiabilitiesSide.

KR

+ &Save

Step5. TransferofAdvancefromSpecialGLA/ctoNormalbyClearingSpecialClearing Items(F-54):

Doc.Dt:07.08.09Comp.Code:PSLType: VendorA./c:4400001Text:AdvancePaymentClearing SelectProcessDownPaymentButton AmountAvailableTransfer AmountPosting 150001500015000→SAVE

GoandSeeVendorAccountTransactions(FBL1N):

VendorA/c44000001Comp.Code:PSL SelectClearedItemsRadioButton SelectSpecialGLTransactionsCheckBox→Execute(F8) Wecanseereport.Select←(Backarrow) SelectOpenItemsRadioButton SelectNormalItemesCheckBox→Execute(F8) Wecanseereportshowing15,000DebitandCreditunderopenitems

KA

Step6. ClearingofNormalItems(F-44): PATH:Accounting---->FinancialAccounting---->Accounts---->Clear(F-44)

A/c# 4400001 Comp.Code: PSL

Preparedby:RaoMH 79

DoubleClikon15000(Cr)and15,000(Dr)

GoandSeeVendorAccountTransactions(FBL1N):

→SAVE

VendorA/c44000001Comp.Code:PSL SelectClearedItemsRadioButton SelectNormalItemsCheckBox→Execute(F8) Wecanseereportshowing15,000DebitandCreditunderCleareditems

Scenario2:AdvanceAmountisMoreandPurchaseInvoiceisLess Advance=100000BillAmount:25000 (Advancemaybefor4Items) Steps: 1AdvancePaymentPostingofRs.100,000(F-48) 2PurchaseInvoicePostingforRs.25,000(F-43) 3TransferofadvanceofRs.25000fromSpecialGLA/ctoNormalItems(F-54) 4ClearingofNormalItems(F-44) FinalResult:VendorSpecialGLA/cshowsabalanceofRs.75,000asAdvanceto Vendors

VendorA/c 3-25,0002-25,000 0 (Balance)

SpecialGLA/c 1-100,0003-25,000 75,000 (Balance)

Scenario-3:AdvanceAmountisLessandBillAmountisMore Advance=8000(10%)BillAmount=80,000

Step1. 2 3 4

AdvancePaymentofRs.8,000(F-48) PurchaseInvoicePostingforRs.80,000(F-43) TransferofAdvanceFromSpecialGLA/ctoNormalbyclearingSpecialGLItems(F-54) Whilew emakeBalancepaymentof72,000Rs.DoubleClickonBillAmount80,000 andadvanceamount8,000.All3lineitemsw illgotoClearedIems(F-53)

SpecialGLA/c 1-8,0003-8,000

0 (Balance)

NormalItems 2-80,0003-8,000 4-72,000 0 (Balance)

Preparedby:RaoMH 80

TERMSOFPAY MENT:

SPRO---->FinancialAccounting---->AccountsReceivable&Accounts Payable---->BusinessTransactions---->IncomingInvoices/CreditMemos ----->MaintainTermsofPayment SelectNew EntriesButton PaymentTerms:PSL1(TextField) SelectVendorCheckBoxIfwewanttousesamepaymentterms SelectCustomerCheckBoxforbothCustomersandVendors

UnderDefaultforBaselineData: SelectPostingDateRadioButton

Term: Ifwemakepaymentw ithin10daysweget3%CashDiscount Ifwemakepaymentw ithin20daysweget2%CashDiscount

Duew ithin30days

No.ofDays 13%10 22%20 3--30 PressEnterandSeeExplanationchangesaccordingtoourTerms SaveandPressEntertoSaveInourrequest.

Term %

PATH:

**

A.

UnderDefaultforBaseLineDateThereare4Options

NoDefault: Terms:

NumberofPurchasesduringtheMonth 10daysfromtheMonthEnd3%C.Discount 20daysfromtheMonthEnd2%C.Discount Duew ithin30daysfromtheMonthEnd. KeepBlank(IfEnterMonthEndDate-10/20/30w ill becalculatedfromMonthEnd) PartyBillDate

GoodsReceiptDate QualityApprovalDate ΩΩΩΩΩ

BaseLineDate:

B.

C. D.

DocumentDate:

PostingDate: EntryDate:

→ SelectThisOption

CashDiscountReceived: TradeDiscountsaretobeadjustedagainstPurchaseswherereasCashDiscounts aretobeshownunderOtherIncome

1CreationofGLMaster"CashDiscountReceived"underOtherIncome(FS00) GLA/c:300101CompCode:PSLSelectWithTemplate GLA/c:300100 CompCode:PSL→ENTER

ChangeShortText&LongTextto"CashDiscountReceived" →SAVE

Preparedby:RaoMH 81

2AssaignmentofAccountsforAutomaticPostings: PATH:SPRO---->FinancialAccounting---->AccountsReceivble&Accounts Payable--->BusinessTransactions---->OutgoingPayments---->Outgoing PaymentsGlobalSettings---->DefineA/c'sforCashDiscountstaken(OBXU)

ChartofAccounts:PSL→ENTER A/c#300101(CashDiscountReceived) →ENTERtosaveinyourrequest

ENDUSERAREA: 1PurchaseInvoicePosting(F-43) NormalDate Terminology PartyBillDate01.08.09 GoodsRec.Date05.08.09 QualityAp.Date08.08.09

Doc.Dt Post.Dt Post.Key

01.08.09 05.08.09 31

Type:

A/c#

→SAVE

→SAVE

inSAP

Doc.Date PostingDate EntryDate

KR

4400001

Comp.Code:

→ENTER

PSL1

PSL

Amount:100000Bus.Area:PSLH Text:PurchaseInvoicePosting IgnoreWarningMessageand

PaymentTerms: →ENTER →ENTER

PostKey:40A/c#200120→ENTER Amount:*Buss.AreaPSLHText:+ FromMenu→Document→Simulate&SAVE

2GoandSeeVendorA/cTransactions(FBL1N) VendorA/c#4400001Comp.Code:PSL selectOpenItemsRadioButton SelectNormalItemsCheckBox→Execute(F8) WecanseeRs.100,000shwosinOpenItems

SelectChangeLayoutButton:FromHiddenFieldsColumnSelect"CurrnetCash DiscountAmount" SelectAmountinLocalDocumentinCurrencyunderColumnContentsSide SelectLeftArroworShowSelectedFieldsButton SelectCopyButton

Preparedby:RaoMH 82

3OutgoingPaymentw ithClearing(F-53) Doc.Date08.08.09Type:KZComp.Code:PSL ClearingText:OutgoingPayment A/cUnderBankData: A/c#200105(SBICurrentAccount) Bus.AreaPSLH Amount:97000(*AmountPaidis97000onlyas3%CD Text:OutgoingPaymentcanbeavailedaspaymentisbelow10days)

A/cUnderOpenItemSelection: A/c#4400001(GodrejSteelsLimited) SelectProcessOpenItemsButton DoubleClickonPayableAmount100000 FromMenu→Document→Simulate&SAVE DoubleClickonBlueFontLineItems Text:+→SAVE

AUTOMA TICPAY MENTPROGRA MME(A PP):

InAutomaticPaymentProgramme,Systemw illdefinetheDuedatefortheBill basedonthePaymenttermsfortheVendors.Systemw illissueCheck,PassEntry andClearthePartyAccount.SystemWillgeneratePaymentAdvice.Itw ill UpdatetheCheckRegister.Everythingwillbedoneautomatically.

TheChecksw illbeissuedfromtheLotsspecif iedforAPP.CheckLotshouldbe Sequential.ThisAPPw illbeusednormallybyCashRichCompaniesnotbyall Companies.TheyrunEveryWeek(or)10days(or)15daysonce.Wearenot Programmers.WeusesystemGivenPaymentProgramme,CheckFormatand PaymentadviceFormat. BeforeRunwehavetogiveBankWiseRankingw itavailableamounts. BankRankAvailable Amount SBI11000000 ICICI2500000 IDBI3300000

SystemwillissuechecksfirstfromRank1Bank,thenitw illgotoRank2.Likethat itissueschecksbasedonranksuptoavailableamount. Whenweruntheprogramme.Itf irstgiveaProposal.Intheproposalitshows forwhichparties,forwhichinvoicesforwhichamountandfromw hichbankitis goingtoissuedchecks.WecanEdittheproposalbyBlockingsomeinvoicesfor paymentorbychangingbanksforpayment. BlockingofInvoicesMeans:Ifwehavefundsforpaymentof8Bills,butasperthe ProgrammePayableBillscame12,w ecandrilldow nthegrossamountpayableto anypartyandblocksomebillsforpaymentfromthatproposal. ChangingofBankcanbedonewhenanyVendorrequestedtomakepaymentfrom specif icbank,andasperprogramme,systemallottedanotherbank,wecanmake changesinBankforissuanceofCheck.

Preparedby:RaoMH 83

CustomizationofAPP: Step1.SetupPaymentMethodsperCountryforPaymentTransactions: PATH:SPRO---->FinancialAccounting---->AccountsReceivable&Accounts Payable---->BusinessTransactons--->OutgoingPayment---->Automatic Outgoingpayament---->PaymentMethod/BankSelectionforpayemnt Programme---->SetuppaymentMethodspercountryforpayment transactions

SelectNew EntriesButton Country:IN PayamentMethod:M(TextField) Description:Check SelectOutgoingPayamentsRadioButton SelectCheckRadioButton DocumentTypeforPayment:KZ ClearingDocumentType:KZ PayMediumProgramme:RFFOUS_C NameofPrintDataSheet:LIST1S →ENTERtosaveinyourrequest.

Step2.

→SAVE

SetupPaymentMethodsperCompanyCodeforPaymentTransactions: PATH:SPRO---->FinancialAccounting---->AccountsReceivable&Accounts Payable---->BusinessTransactons--->OutgoingPayment---->Automatic Outgoingpayament---->PaymentMethod/BankSelectionforpayemnt Programme---->SetuppaymentMethodsperCompanyCodefor paymenttransactions SelectNew EntriesButton PayingCompanyCode:PSLMinimumAmount100 9999999999PaymentMethod:MMax.Amount: SelectPaymentPerDueDateCheckBox SelectFormDataButton FormforPaymentMediumF110_PREMIUM_CHECK(SAPScript)

Draw erontheForm ForPennarSteelsLimited

AuthorisedSignatory →ENTERtosaveinyourrequest.

→SAVE

Step3. SetupallCompanyCodesforPaymentTransactions: SamePath(NextLineofLastPath) SelectNew Entriesbutton CompanyCode:PSLPayingCompanyCode:PSL SelectSeparatePaymentforBusinessAreaCheckBox UnderVendors Spl.GLtransactionstobePaid:A(SelectfromDropdownButton) (AforAdvancePayment) →SAVE→ENTERtosaveinyourrequest.

Preparedby:RaoMH 84

Step4. SetuppayingCompanyCodesforPaymentTransactions SamePath(NextLinetolastpath) SelectNew EntriesButton PayingCompanyCode:PSL SelectFormsButton FormforthePaymentAdvice:SAPscriptF110_D_AVIS SelectSenderDetailsButton TextID:SelectST(STstandsforStandardText) LetterHeader:F_0001_Header Footer:F_0001_Footer Sender:F_0001_Sender→SAVE →ENTERtosaveinyourrequest.

CreationofSequentialCheckLots(FCH1) PayingCompCode:PSL HouseBankSBI A/cIDSBI1 selectChangeButton(Shift+F5) SelectCreateButton Lot#2 CheckFrom800001 CheckTo801000 De-SelectNonSequentialCheckBox SortInformationSBI PurchaseDate10.08.09 →ENTER&SAVE

Step5

ForSequentialChecksBanksw ill give1000Numbersnot100)

ItMeansCheckBookIssuedDate

Step6. AssaignPaymentMethodsinVendorMasters: PATH:Accounting---->FinancialAccounting--->AccountsPayable---->Master Records---->MaintainCentrally---->Change(XK02) Vendor4400001 Comp.CodePSL SelectPaymentTransactionCheckBoxunderCompanyCodeData →ENTERPaymentMethodsM→SAVE

SAPhasdefined4paymentMethodsinAPPProgramme:

Ifwedon’twanttoissueanycheksinAPP,w ecanselect*(SkipA/c) OptionandSelectpaymentBlock II.AlternativePayeePSLhastopayGSL.GSLhastomakepaymenttoXYZ.GSLrequested toissuecheckinthenameofXYZinsteadofGSL.HereClearingParty willbeGSLandcheckwillbeissuedinthenameofXYZ. III.HouseBank:IfPSLandGSLbotharehavingBankAccountinICICIandGSL requestedtomakepaymentfromICICIthenHouseBankw illbeICICI IV.IndividualPay:If5BillsareduetoGSL.Systemw illgenerate1checkforallthe5bills IfGSLaskedtoissueaseparatecheckforeachbill,weselectthisoption. SoSystemwillGenerateindividualpayment

I.PaymentBlock:

Preparedby:RaoMH 85

ENDUSERA REA:

1.PurchaseInvoiceEntry(F-43)

Doc.DT: Post.Key: Amount: Text: Post.Key: Amount: Text:

Type:KRCompanyCod:PSL 31A/cNo:4400001→ENTER 40000Buss.Area:PSLH PurchaseInvoicePosting 40A/cNo:200120→ENTER *Buss.AreaPSLH +FromMenu→Document→Simulate&SAVE

10.08.09

2.SetupBankDeterminationsforPaymentTransactions: Accounting---->FinancialAccounting--->AccountsPayable---->PeriodicProcessing ---->Payments FromMenu--->Environment--->MaintainConfiguration(FBZP) SelectBankDeterminationButton SelectCompanyCodePSLDoubleClickonRankingOrderFolder SelectNew EntriesButton PaymentCurrencyRankHouse MethodOrderBank MINR1SBI→SAVE →ENTERtosaveinyourRequest DoubleClickonBankAccountFolder SelectNew EntriesButton HouseBankSBI PaymentMethodM CurrencyINR BankA/cIDSBI1 BankA/c#200105 Buss.AreaPSLH→SAVE

DoubleClickonAvailableAmountsFolder SelectNew EntriesButton HouseBankA/cIDDaysCurrencyAvailableAmount SBISBI1999INR10,00,000 →SAVE AutomaticPaymentProgrammeRun: Accounting---->FinancialAccounting--->AccountsPayable---->PeriodicProcessing ---->Payments(F110) RunDate:11.08.09Identif ication:PSL1 SelectPaymentTabCompanyCode:PSL

PaymentMethod:MNextPaymentDate:21.08.09 Vendora/c:4400001to4400100→SAVE SelectBackArrow---->selectProposalButton SelectStartimmediatelyCheckBoxGoonpressingEnteruntilw egetthe message."PaymentProposalhasbeencreated"

?

Preparedby:RaoMH 86

? ImportanceofNextPaymentDate: IfpurchaseTermsofPaymentarelikebelow Within15days---->3%CashDiscount Morethan15days---->NoDiscount Ifwemakepaymenton11.08.09weget3%cashDiscount Ifwemakepaymenton21.08.09weget3%cashdiscount So,systemw illnotmakepaymenton11.08.09aswearegettingsame3%cash discounton21.08.09also.Systemautomaticallycontrollingcashflow. SelectEditProposalButton: DoubleClickonVlaues#SystemSbowsoutgoingbillsdetails

ToBlcokOneInvoiceforPayment: DoubleClickonBillAmountforwhichpaymentistoBlock. ForPaymentBlockSelect"A"(BlockedforPayment)----->Enter

ToChangetheBank: DoubleclickontheBillAmounttow hichBankaccountistochange. SelectReallocateButton(F6) PaymentMethodM HouseBankSBI A/cIDSBI1→SAVESaveagain SelectBackArrow WegetaMessage"PayementProposalhasbeenEdited" SelectPaymentRunButton→ENTER GoonpressingEnteruntilw egetthemessage"PaymentRunhasbeenCarriedout"

ForCheckPrinting: SelectPrintout/DataMediumTab ForProgramm:RFFOUS_C SelectMaintainVariantsButton SelectForAllSelectionsFieledRadioButton SelectContineuButton ProgrammeRunDate:11.08.09 PayingComp.CodePSL BusinessAreaPSLH A/cIDSBI1

SelectChkBox PrintCheck PaymentSummary PaymentAdviceNotes

Printer LP01 LP01 LP01

GiveVariant"X"(TextField)

Identif icationFeature:PSL1 PayingMethodM HouseBankSBI CheckLotNo2 (Sequeantial) PrintImmediately Select Select Select

NoofSamplePrintouts:0SelectDonotVoidanyCheckBox selectAttributesButtonVariantX Meaning:SBICheckPrintingDated11.08.09→SAVE SelectBackArrow---->SaveOnceagain----->SelectBackArrow

Preparedby:RaoMH 87

TotakePrinting: ForJobNumber: →ENTER

SelectPrintoutButton Inplaceof"?"EnterVariant"X"

Onceagain →ENTER

ToViewtheCheckonSystem:

SelectSpoolNo.CheckBoxforTitleCheck SelectDisplayContentsButton

FromMenu---->System---->Services----> OutputControlSelectExecute(F8)

GoandSeeVendorA/c(FBL1N): VendorA/cNo:4400001Comp.Code:PSL SelectClearedItemsRadioButtonClearingDate:11.08.09 SelectNormalItemsCheckBoxSelectExecute(F8) DoubleClickonTypeKZ SelectCallupDocumentOverviewButton→ENTER Menu---->Environment---->CheckInformation

GoandSeeCheckRegister(FCHN): PayingCompanyCode:PSL→Execute(F8) WecanseethatChckwaspostedagainsttheoutstandignamount

CREDITMEMOPOSTINGS:

WehavepurchasedMaterialfromGSL.ButtheMaterialisnotgoodinquality.We reducedthepriceofmaterialorreturnthematerialtoGSL.InthatcaseinAccounting CreditMemow illraiseonGSL

PSLRaisesDebit NoteonGSL

DocumentType: NumberRange

KG 17

→OR →GSLRaisesCredit NotofPSL

KA 17

(CreditMemo)

AsEarlierforDocumentTypeKA,Norangedefinedis17.SoThereisnoneedto defineNorange17againforDocumentTypeKG PATH:Accounting--->FinancialAccounting---->AccountsPayable---->Document Entry---->CreditMemoGeneral(F-41) Doc.Dt:11.08.09Type:KGComp.Code:PSL Post.Key:21(VendorDebit)A/c#4400001→ENTER Amount:1000Buss.Area:PSLH Text:CreditMemoPosting PostKey:50A/c#200120→ENTER Amount*Buss.Area:PSLHText:+ Menu----->Document----->Simulate&SAVE

Preparedby:RaoMH 88

IMPORTANTTRANSACTIONCODESINGLACCOUNTING&ACCOUNTSPAYABLE

Sr.No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43

NatureofTransaction CreationofGeneralLedger(GL)Masters PostingofTrans.toGLA/c.(Menu->Document->Simulate) ChangingtheDocumentPosted DisplayDocumentPosted DisplayAccountBalance DefiningDocumentNumberRange CreationofSampleDocument ParkingDocumentEntry Display/ChangeParkedDocument HoldDocumentEntry(Menu--->Document---->Hold) CreationofRecurringDocument DisplayRecurringDocumentCreated CheckForeignExchangeRateTypes DefineTranslationRatiosforCurrencyTranslation EnteringExchangeRates ExchangeRatesEntryatEndUserArea EnterDefaultExchangeRatetype"B"forDoc.TypeSA DefiningReversalReason EnteringAccrual/DeferralDocuments ReversalofAccrual/DeferralDocument DisplayofOpenItemManagedA/cTransactions OutgoingPaymentw ithFull/Partial/ResidualClearing IndividualDocumentReversal ReversalofReverseDocument MassReversal ClearedItemsReversal(ForResettingClearedItems) DefiningInterestCalculation PrepareA/cBalanceforInterestCalculation DefineInterestRates(OBAC) DeineTimeDependentTerms(NextSteptoLastTransaction) EnterInterestValues AssaignmentofAccountforAutomaticInterestPosting ToOpenPostingPeriodsatEndUserArea InterestCalculation CheckingofAccountGroupsforAvailabilityofA/cNumbers DefineA/cPrinciplesforFCBalanceRevaluation AssaingAccountingPrincipletoLedgerGroups DeineFCValuationMethods DefineFCValuationAreas AssaigningValuationAreas&AccountingPrinciples PrepareAutomaticPostingsforFCValuation EnteringYearEndExchangeRatesinForexTable FCValuationatEndUserArea

TC FS00 F-02 FB02 FB03 FS10N FBN1 F-01 F-65 FBV0 F-02 FBD1 F.15 SPRO SPRO SPRO S_BCE_68000174 OBA7 SPRO FBS1 F.81 FBL3N F-07 FB08 F-02 F.80 FBRA SPRO OBAA SPRO SPRO OB83 OBV2 OB52 F.52 OBD4 SPRO SPRO SPRO SPRO SPRO OBA1 OB08 FAGL_FC_PAL

Preparedby:RaoMH 89

Sr.NoNatureofTransaction 44Toseethestepssavedinourrequest Toview PathforanyTC:inCommadFieldenterSearch_Sap_Menu---> ENTERTypeTCforSearchText45 EntryField

46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67

68 69 70 71 72 73 74 75 76 77 78 79 80 81

PostingKeyforGeneralLedgerDebitPostinginF-02 PostingKeyforGeneralLedgerCreditPostinginF-02 CreationofVendorAccountGroups CreateNumberRangesforVendorAccounts AssaignNumberRangetoVendorAccountGroups CreationofTolerancegroupforVendorAccounts CreationofVendorMaster DocumentTypesandNumberRanges DefiningHouseBank CreationofCheckLots PurchaseInvoicePosting How toViewVendorAccountTransactions OutgoingVendorPaymentw ithClearing ManualCheckCreation DisplayCheckRegister CheckEncashmentDateUpdation CancellationofUnissuedChecks CreationofVoidReasonforCheckCancellation DeletionofEncashmentDateofCheck CancellationofissuedChecksbeforeencashment CreatingLinkbetw eenSundryCrandAdvancestoVendors AdvancePaymentPostingstoVendors TransferofadvancesfromSpl.GLtoNormalbyClearingSppecialClearing Items ClearingofNormalItemsunderAccountsPayable AssaignmentofAccountforAutomaticPayment SetupPaymentmethodspercountryforpaymenttransactions SetupPaymentmethodsperComp.Codeforpaymenttransacts SetupallCompanyCodesforpaymentTransactions SetupPayingCompanyCodesforpaymentTransactions CreationofSequentialCheckLots AssaignPaymentMethodsinVendorMasters SetupBankDeterminationforPaymentTransactions AutomaticPaymentProgrammeRun CreditMemoPosting PostingKeyforVendorCredit PostingKeyforVendorDebit

TC SE09

40 50 SPRO XKN1 SPRO SPRO XK01 OBA7 F112 F110 F-43 FBL1N F-53 FCH5 FCHN FCH6 FCH3 FCHV FCHG FCH8 OBYR F-48

F-54 F-44 OBXU SPRO SPRO SPRO SPRO FCHI XK02 FBZP F110 F-41 31 25

ENDOFACCOUNTSPAYABLES

Preparedby:RaoMH 90

ACCOUNTSRECEIVABLE

Thisisalsosubledger(SubsidaryLedger).ThisisusedwhenSales&DistributionModule isnotimplementedforalltypesofSales.Ex:forProductSales/ScrapSales/AssetSale WhenSDModuleisimplementing,thisisusedforScrapSale/AssetSales,Otherthan ProductSales.ProductSaleswillbeusedinSDModule.

incaseofSales: CustomerA/cDr.

ToSalesA/c

→SubLedger

→Gen.LedgerA/c

→SundryDr.A/c (GeneralLedger) ReconciliatinoAccountor controlaccount.

BasicSettingsforAccountsReceivable:

1CreationofCustomerAccountGroups a)FICustomers---->forScrapSale/AssetSaleParties b)SDCustomers---->forProductsaleparties InBoththecases,makeReconciliationaccountrequiredentryfield 2CreateNumberRangesforCustomerAccount 3AssaignNoRangestoCustomerAccountGroups 4Creationof2GLMaster a)SundryDebtors→UnderCurrentAssets,Loans&Advances b)SalesAccount→UnderSales 5CreationofCustomerMasters 6DocumentTypes&NumberRanges DR→CustomerInvoice DZ→CustomerPayment DA→CustomerDocumentforTransfers/Reversals 7PostingKeys→01:CustomerDebit 15:CustomerCredit

WearetestingaScenariowhereVendorisaCustomeralso GSL Purchases100000 Sales20000 NetPayable80000

Sales Purchases NetReceivable

100000 20000 80000

WhenwemakenetpaymentorwhenwereceiveNetamount,wehavetoclear VendoraswellasCustomerTransactions.

Preparedby:RaoMH 91

Customization: Step1. CreationofCustomerAccountGroups

PATH:SPRO---->Financialaccounting---->AccountsReceivable&Accounts Payable---->CustomerAccounts---->MasterData---->Preparationsfor CreatingCustomerMasterData---->DefineAccountGroupswith ScreenLayOut(Customers) SelectNew EntriesButton AccountGroup:PSL1(TextField) Name:FICustomersforPSL DoubleClickonCompanyCodeData DoubleClickonAccountManagement ReconciliationAccountMakeitRequiredEntryField→SAVE SelectCreateRequestButton ShortDescription:ARCustomizationforPSL→ENTER PressENTERtosaveinyourrequest.

SelectNextEntryButton A/cGroup:PSL2 Name:SDCustomersforPSL DoubleClickonCompanyCodeData DoubleClickonAccountManagement ReconciliationAccountMakeitRequiredEntryField

→SAVE

Step2. CreateNumberRangesforCustomerAccoounts: PATH:SPRO---->Financialaccounting---->AccountsReceivable&Accounts Payable---->CustomerAccounts---->MasterData---->Preparationsfor CreatingCustomerMasterData---->CreateNo.RangesforCustomers (TC=XDN1) SelectChangeIntervalButton SelectIntervalButton No.RangeFromNoToNo 3530000013000100→ENTER SelectDropDow nButton SelectIntervalButton No.RangeFromNoToNo 3630001013000200→ENTER

AssaignNumberRangestoCustomerAccounts: PATH:SPRO---->Financialaccounting---->AccountsReceivable&Accounts Payable---->CustomerAccounts---->MasterData---->Preparationsfor CreatingCustomerMasterData---->AssaignNumberRangestoCustA/c SelectPositionButton AccountGroup:PSL1→ENTER ForGroupAssaign PSL135 PSL236→SAVE →ENTERtoSaveinyourRequest.

&SAVE

Step3

Preparedby:RaoMH 92

Step4 A/c#1

Creationof2GLMasters(FS00) GLA/c:200110Comp.Code: GLA/c:200150 Comp.Code:PSL

ChangeShorttext&GLA/cLongTextto: SelectConrol/DataTab ReconciliationforAccounttype SorkKey:031(CustomerNo)

PSL SelectWithTemplateButton

→ENTER

SundryDebtors

SelectCustomers →SAVE

PSL SelectWithTemplateButton A/c#2 GLA/c: GLA/c: Comp.Code:

300000Comp.Code: 300100 PSL

→ENTER

SelectType/DescriptionTab ChangeAccountGrouptoSales ChangeShorttext&GLA/cLongTextto:

Step5

SalesAccounts →SAVE

CreationofCustomerMasters: Accounting---->FinancialAccounting---->AccountsReceivable---->Master Records----->MaintainCentrally----->Create(XD01)

AccountGroup:SelectFICustomersforPSL Comp.Code:PSL→ENTER Title:Company(SelectfromDropDow nButton) Name:GodrejSteelLimited Country:IN(India) SelectControl/DataTab VendorA/c:Select4400001 SelectCompanyCodedatabutton ReconA/c:200110(SundryDebtrosA/c) SortKey:031(CustomerNumber) SelectPaymentTransactionTab TermsofPayment:0001(PayableImmediatelyduenet)

→SAVE

Step6 DocumentTypes&NumberRanges(OBA7)

SelectDRCustomerInvoice SelectDetailsButton NumberRange:18 SelectNumberRangeinformationButton CompanyCode:PSL SelectChangeIntervalsButton SelectIntervalsButton No.Range18Year:2009 FromNo:400001ToNo500000→ENTER&SAVE IgnoreWarningMessageandEnterPressBackArrow3Times

Preparedby:RaoMH 93

SelectDZCustomerPayment SelectDetailsButton NumberRange:14 SelectNumberRangeinformationButton CompanyCode:PSL SelectChangeIntervalsButton SelectIntervalsButton No.Range14Year:2009 FromNo:500001ToNo600000→ENTER&SAVE IgnoreWarningMessageandEnterPressBackArrow3Times

SelectDACustomerDocument SelectDetailsButton NumberRange:16 SelectNumberRangeinformationButton CompanyCode:PSL SelectChangeIntervalsButton SelectIntervalsButton No.Range16 FromNo:600001ToNo700000 IgnoreWarningMessageandEnter

ENDUSERAREA:

Year: →ENTER

2009 &SAVE

Step1: SalesInvoicePosting: Accounting---->FinancialAccounting--->AccountsReceivable----> DocumentEntry--->InvoiceGeneral(F-22)

Doc.Date: Post.Date: Post.Key: Amount: Text:

12.08.09Type:DR 12.08.09 01(CustomerDebit) 200000 SalesInvoicePosting

CompanyCode:

A/c#3000001 Buss.Area:PSLH

PSL

→ENTER

Post.Key:50(Sales)A/c#300000(SalesA/c) Amount:*Buss.Area:PSLHText:+ FromMenu---->Document---->Simulate&SAVE

Step2: How toview CustomerAccountTransactions: Accounting---->FinancialAccounting--->AccountsReceivable----> Accounting---->Display/ChangeLineItems(FBL5N)

CustomerA/c#3000001 SelectOpenItemsRadioButton SelectNormalItemsCheckBox

CompanyCode:

----->Execute(F8)

→ENTER

Wecanseereportthat200000receivable.IfWeselectVendorItemsCheckBoxalso wecanseeVendorA/c&CustomertransactionsTogether.

Preparedby:RaoMH 94

IncomingPaymentandClearingVendor&CustomerTransactions:

StepA: DocumentTypeDZ(CustomerPaymentshouldallowVendorTrnasactionsalso

Wehave5AccounttypesofNumberRanges. WhenwereceivePaymentfromCustomer BankA/cDr ToCustomerA/c

A:Assets D:Customers--->Selected K:Vendors---->tobeselected M:Materials---> S:GLMasters--->Selected

UseTC=OBA7

WhenwemadepaymenttoVendor VendorA/cDr. ToBankA/c

A:Assets D:Customers--->tobeSelected K:Vendors---->Selected M:Materials---> S:GLMasters--->Selected

SelectType:DZ SelectDetailsButton SelectVendorCheckBox----->SAVE PressEntertoSaveinyourrequest.

StepB: IncomingPayment: Accounting---->FinancialAccounting--->AccountsReceivable---->Doc.Entry ---->IncomingPayment(F-28)

Doc.Dt:12.08.09Type: ClearingText:IncomingPayment A/c:200105(SBIC/A) Amount:198000Text:

DZ Comp.Code: PSL

Buss.Area:PSLH IncomingPayment

UnderOpenItemsSelection A/c#3000001(GSL) A/cType:D(ItcomebyDefault) SelectOtherA/cCheckBox SelectProcessOpenItemsButton A/cTypeComp.CodeStandardOI K(Vendors)PSL√ SelectContineuButton DoubleClickonallOpenItems Menu---->Document----->Simulate&Save

GoandSeeCustomerA/cTransactions(FBL5N):

DStandsforCustomer

A/c 4400001

Cust.A/c:3000001Comp.Code SelectClearedItemsRadioButton SelectNoramItemsCheckBox SelectVendorItemsCheckBox------>Execute(F8)

PSL

Preparedby:RaoMH 95

AdvanceReceiptfromCustomers(DownPaymentsReceived): NormallyaftersaleswereceivepaymentfromCustomer.Inthiscase,wereceived advancefromCustomerandafterthatsalesweremade.

Step1. CreationofAdvancefromCustomersunderCurrentLiabilitiesandProvisions FS00 GLA/c#100502 Comp.Code:PSLSelectWithTemplateButton

GLA/c# Comp.Code:

200110 PSL

ChangeAccountGrouptoCurrentLiabilitiesandProvisions ChangeShortTextandGLAccountLongTexttoAdvancesfromCustomers SAVE

Step2. LinkBetw eenSundryDebtors&AdvancesfromCustomers: SPRO--->FinancialAccount---->AcountsReceivable&AccountsPayable----> BusinessTransactions--->DownPaymentReceived---->DefineReconciliationA/c forCustomerDow npayments(TC=OBXR)

DoubleClickonSpecialGLIndicator"A" ChartofAccountsPSL ReconA/cSpl.GLA/c 200110100502

→ENTER

Step3

tosaveinyourrequest.

(AforAdvance)

→ENTER

→SAVE

AdvanceReceiptPosting(F-29) Accounting---->AccountsReceivable---->DocumentEntry---->Down Payment(F-29)

Doc.Dt:13.08.09Type: UnderCustomer: A/c#30000001

UnderBank: A/c# Amount:

DZ

Spl.GLIndicator:

Comp.Code:

A

PSL

Buss.Area:PSLH Text:AdvanceReceiptPisting →ENTER Amount:*Buss.Area:PSLHText: Menu---->Document----->Simulate&SAVE

200105 30000

+

Preparedby:RaoMH 96

Step4 GoandSeeCustomerAccountTransactions(FBL5N)

Cust.A/c:3000001Comp.Code:PSL SelectOpenItemsRadioButton SelectSpl.GLTransactionsCheckBox selectExecute(F8)Button WecanseeReportShowingAdvancereceiptfromCustomer

Step5 SaleInvoicePosting(F-22) Doc.Dt:13.08.09Type:DRComp.Code:PSLH Post.Key:01A/c#3000001→ENTER Amount:30000Buss.Area:PSLH Text:SaleInvoicePosting Post.Key:50A/c#300000→ENTER Amount:*Buss.Area:PSLHText:+ Menu---->Document----->Simulate&SAVE

GoandSeeCustomerAccountTransactions(FBL5N)

Cust.A/c:3000001Comp.Code:PSL SelectOpenItemsRadioButton SelectNormalItemsCheckBox----->Execute(F8) WecanseeSaleInvoiceshowingasOpenItemunderNormalItems SelectBackArrow SelectSpl.GLTransactionsCheckBoxalongwithNormalItems selectExecute(F8)Button WecanseeReportShowingAdvancereceiptfromCustomerandSale InvoiceunderOpenItems

Step6

Step7 TransferofAdvancefromSpecialGLtoNormalbyClearingSpecialGL Items(F-39) Accounting--->FinancialAccounting---->AccountsReceivable----> DocumentEntry---->Dow npayment---->Clearing(F-39) Doc.Dt:13.08.09Type:DAComp.Code:PSL Cust.a/c:3000001Text:AdvanceReceiptClearing SelectProcessDownPaymentButton TrasnferPosting:30000→SAVE

GoandSeeCustomerAccountTransactions(FBL5N)

Cust.A/c:3000001Comp.Code:PSL SelectClearedItemsRadioButton SelectNormalItmesCheckBox----->Execute(F8) WecanseeSaleInvoiceandAdvanceshowingasOpenItemsunder NormalItems

Step8

Preparedby:RaoMH 97

Step9 ClearingofNormalItmes:(F-32) Accounting--->FinancialAccounting---->AccountsReceivable---> Accounting--->Clear(F-32)

A/c#3000001Comp.Code:PSL SelectProcessOpenItemsButton DoubleClickonDebit30000andDoubleClickonCredit30000. Save.Now BothwillgofromOpenItemsandcleared.

IfwearepurchasingfollowingmaterialfromOneSupplier: RM→SundryCr.RM Stores→SundryCr.Stores CapitalGoods→SundryCr.CG Services→SundryCr.Service

→ → → →

100501 100502 100503 100504

InF-43PostingKeywillBe39andSpecialGLIndicator"X"

BILLDISCOUNTING: NormallyBanksareoffering2TypesofFacilities. 1.FundBasedBankingFacilities 2.NonFundBasedBankingFacilities

FundBasedFacilities

1.MoneyPhysicallygivenbyBank 2.TypesofFacilities(Credit) a)CashCreditagainstLocalSales b)PackingCreditagainstExport Sales c)BankOverDraft d)Bill/ InvoiceDiscounting

NonFundBasedFacilities

1.BankswillnotgiveMoneyPhysically 2.TypesofFacilities(Credit) a)LetterofCredit(LC's) b)BankGuarantees(BG's)

WeareDiscussingw ithBillDiscountingonlyNow

SupposePSLMadeasaletoonecustomeron13.08.09on30dayscreditpayment terms. IfwehaveBillDiscountingFacilities,WecandiscounttheInvoicew iththebank. WereceivetheMoneynow itselfafterdeductingtheBankChargesandInterest for30days. Onduedate,wehave2scenarios.

ifCustomerMadethePayment totheBankonDueDate ↓ NoLiabilitytoBankfromPSL

IFCustomerdoesnotpaytoBank ↓ ↓ LiabilityriseswithPSLandBankw ill debittheamountfromPSL'sBankC/A

Preparedby:RaoMH 98

Suppose,ifwedisountedsomeofbillswiththebank.Outofthem,someofthebills duedateisafterthedateofFiscalYearClosingDate.Theamountw hichis outstandingafterFiscalYearClosingdate,willbecontingentliabilityoftheCustomer as,wedonotknow,wethercustomerw illpaytothebankornot.Sowewillshow thatamountasContingentLiabilityinNotestotheBalanceSheetas"BillsDiscounted withBanks"

EntriesinNormalA/c 1.ForSales: CustomerA/cDr.50000 toSalesA/c50000

2ForBillofExchangePayament NoEntryinAccounting

EntriesinSAP 1.ForSales: CustomerA/cDr.50000 toSalesA/c50000

2ForBillofExchangePayament CustomerSplGL(W)Dr.50000 toCustomerw ithClg50000

3BillsofExchangeDiscount SBIC/ADr.48000 InterestA/cDr.2000 50000ToSBIBillDiscountingA/c EntryNo2&3w illpasstogetherinSAP

4.SameReportsavailableinSAP

3BillsofExchangeDiscount SBIC/ADr.48000 InterestA/cDr.2000 ToSBIBillDiscountingA/c

50000

4.WecanseeReportCustomerWise BillWise,DueDatew ise,andBank Wiseoutstanding

5ReverseofContingentLiability SBIBillDiscountingA/cDr. toSBIC/A

5SBIBillDiscountingw ithClg 50000ToCust.SplGL(W)withclg 50000(SundryDr.BillofExchange)

50000 50000

PresentationofBillsofExchangesinBalanceSheet: IfwereceivedBillsofExchangefromCustomeranddiscountedinBank wehave2typesofpresentationinBalanceSheet AWewillshowSundryDebtorsincludingtheBillsofExchangeAmounts andSundryDr.BillsofExchange50000Dr. SBIBillsDiscounting50000Cr.NetZERO OR BSomeCompaniesshownormalDebtorsandBillsDiscountingwillnot showinB/S.Itw illbeappearedinNotestoB/SunderContingent Liabilities.

Preparedby:RaoMH 99

Customization: Step1.Creationof2GLMasters(FS00) 1stA/cGLA/c:200111Comp.Code:PSL SelectWithTemplateButton GLA/c:200110 Comp.Code:PSL→ENTER

ChangeshortTextto ChangeLongTextto SAVE

2ndA/c GLA/c:100302Comp.Code:PSL SelectWithTemplateButton GLA/c:100300 Comp.Code:PSL→ENTER

ChangeshortTexttoSBIBillDiscountingA/c ChangeLongTexttoSBIBillDiscountingA/c SelectControlDataTab SelectOpenItemsManagementCheckBox SelectLineItemsCheckBox SelectCreate/Bank/InterestTab SelectPostAutomaticallyCheckBox→SAVE

Step2. LinkBetw eenSundryDebtorsandSundryDebtorsBillsofExchange:

PATH:SPRO--->FinancialAccounting--->BankA/c--->Business Transactions--->BillsofExchangeTransactions---->BillsofExchange Receivables--->PostBillofExchangeReceivable--->DefineAlternative ReconciliationAccountforBillsofExchangeReceivable(OBYN)

DoubleClickonSpecialGLIndicator"W" ChartofAccounts:PSL ReconA/cSpl.GLA/c 200110200111

→ENTER

Step3

SundryDr.B/E SundryDebtorsBillsofExchange

→ENTER

→SAVE

tosaveinyourrequest.

COA

PSL

DefineBanksofSubAccounts: UptoBillsofExchangeReceivablePathissame---->PresentBillof ExchangeReceivableBank---->DefineBanksubAccount(TC=OBYK) SelectNew EntriesButton BankA/cUsageSGLIndCustomerBankSubA/c ReconA/cforLiability 200105DiscountingW200110100302 (SBIBillDiscountingA/c) →SAVE→ENTERtosaveinyourrequest

Preparedby:RaoMH 100

ENDUSERAREA:

Step1 SalesInvoicePosting(F-22) Doc.Dt:14.08.09 Post.Key:01 Amount:50000 Text:SalesInvoicePosting Post.Key:50 IgnoreWarningMessage Amount:*Buss.Area: Menu---->Document---->Simulate

Type:DR A/c#3000001 Buss.Area:

Comp.Code:PSL →ENTER PSLHPay.Terms:

→ENTER

Text: +

NT30 (Net30)

A/c#300000 →ENTER PSLH &SAVE

Step2 BillsofExchangePayment Path:Accounting---->FinancialAccounting---->AccountsReceivable----> DocumentEntry---->BillsofExchange---->Payment(F-36) Doc.Date:14.08.09Type:DZComp.Code:PSL Post.Key:09A/c#3000001 SpecialGLIndicator:WXENTER Amount:50000Buss.Area:PSLH Text:BillsofExchangePayment Dueon:12.09.09PlannedUsage:SelectDiscounting Domicile:SBI(BankNameinw hichB/Eisdiscounted) CentralBankLocation:MainBranch,Hyd(LocationoftheBank) SelectChooseOpenItemsCheckBox selectProcesssOpenIteme DoubleClickonReceivableamount(Rs.50,000 Menu---->Document---->Simulate&SAVE

NoteDow ntheDcoumentNumbersavedlike#500003.

Step3 BillsofExchangeDiscounting(F-33) Path:Accounting---->FinancialAccounting----<AccountsReceivable----> DocumentEntry---->BillsofExchange---->Discounting(F-33) Doc.Dt:14.08.09Type:DAComp.Code:PSL BankA/c:200105(SBIC/A)Buss.Area:PSLH Amount:48000Text:SBIBillDiscounting Post.Key:40A/c#400400(InterestA/c)→ENTER Amount:2000 Buss.Area:PSLH Text:InterestonSBIBillDiscounting SelectBillofExchangeButton Doc#:500003 Menu---->Document---->Simulate&SAVE

Preparedby:RaoMH 101

Step4 ReporttoViewCustomerwise,BillWise,DueDateWiseandBankWiseO/s: Path:Accounting--->FinancialAccounting--->AccountsReceivable--->Periodic Processing--->BillsofExchangeProcessing--->Korea---->B/EManagement (TC=S_ALR_87012213) COA:PSLGLA/c:200111Comp.Code:PSL SpecialGLIndicator:WUsage:D(Discounting) selectDiscounted/CollectedRadioButton→Execute(F8) SelectChangeLayoutButton KeepfieldsDueDate,Doc#,CustomerNo,Receivedfrom,DocDt,Domicile, AmountinLocalCurrencySelectCopyButton REVERSEOFCONTINGENTLIABILITY: Accounting--->FinancialAccounting---->AccountsReceivable--->Document Entry--->BillsofExchange--->ReverseContingentLiability(TC=F-20) Doc.Dt:11.09.09Type:DAComp.Code:PSL BillsofExchangeSelection GLA/c:200111Usage:Discounting Customer:3000001DueBy:30.09.09 SelectEditLineItemsButton→IgnoreWarningMessagePressENTER ***Command:+(SetItemstoActive)→SAVE MENU---->Document---->Display If theBillisDishonourbyCustomer: TheContingentLiabilityBecomesActualLiabilitywhentheBillisdishonouredby Customer.WehavetoReverseContingentLiabilityandPass CustomerA/cDr. ToSBIC/A

*** WhytoSelect"+"inCommandField: +setitemstoactive ++setitemsinblocktoactive -setitemstoinactive --setitemsinblocktoinactive

IfcustomerpaidtoBankforBillNos2,3&4,thenwecanselectlikebelow BillNoOROR 1-Ifweareusing"++"or"--"it 2+++shouldbemarkedfromandto 3+Bill. Inbetweenthemarksallbills 4+++w illbeactiveorinactive. 5-

LaterIfcustomermadepaymentforBillNos1&5then BillNoOROR 1+ 2-- 3- 4-- 5+

Preparedby:RaoMH 102

DUNNING

DunningmeansReminder.Ifthecustomerdoesnotmakethepaymentasperthepayment terms,wecanissueDunning(Reeminder)LettertoCustomerfromSAP.

DunningareacanbeCompanyCode,asaDunningArea: whole(or)Region(or)Location

InCaseofBigCompaniesSeparateMarketingHeadfromEachRegionw antstoissue DunningLetterstohisAreaCustomers.InthisCaseDunningareawillbeRegion

InCaseofSmallCompanies,OneMarketingHeadforalltheRegions.InthiscaseDunning areawillbeCompanyCodeasawhole

DunningLevels: DunningLevelsmeansTypesofLetters.ThereareMaximum

9levelsinSAP.Butweareusing4levels.

DunningIntervals:

GracePeriod:

Ex:

DunningIntervalsmeansFrequencyofLetterstobegenerated

Every10daysor15days 3days

ifSaleismadeon17.08.09andTermsofPayment0001(payableimmediately)

1stLetter2ndLetter3rdLetter After20thAugAfter30thAfter9th (including3daysAugSept forGrace) GracePeriodiscalculatedonlyforthe1stLetterbutnotforallletters.

4thLetter After19th Sept

Note:

DunningCharges: ForSendingtheletterswecancollectDunnigChargesfrom

Customers.DunningChargescanbeaFixedAmountorPercentageBasis AmountorPercentagecanbebasedonLevelsofDunning. DunningChargesw illbeleviedonlyintheLettersandw illnotbepostedto Accounts.Itw illbeDonetoThreatentheCustomertomakethePaymentw ithin DueDate.IftheCustomerpaidDunningChargesinReal,thenonlypostingwill bedoneto"DunningChargesA/c"asOtherIncome.

CUSTOMIZATIONOFDUNNINGPROCEDURE:

Step1. DefineDunningArea:SPRO---->FinancialAccounting---->Accounts Receivable&AccountsPayable--->BusinessTrnsactions---->Dunning--->Basic settingsforDunning--->DefineDunningArea

SelectNew EntriesButon CompanyCode:PSLArea:Blank(BlankAreaisforCreating Text:DunningAreaforPSLDunningareaatCompCodeLevel) SAVE---->IgnoreWarningMessageandPressEnter PressEntertoSaveinyourRequest.

Preparedby:RaoMH 103

Step2. DefineDunningProcedure:UptoDunningPathissame--->DunningProcedure ---->DefineDunningProcedure(FBMP) SelectNew ProcedureButton DunningProcedure:PSL1(TextField) Name:DunningProcedureforPSL DunningIntervalinDays:10 No.ofDunningLevels:4 LineItemGracePeriod:3 InterestIndicator01(StandardItemInterestCalculator) SelectStandardTransactionDunningCheckBox SelectDunningTextsButton IgnoreWarningMessageandPressEnter CompanyCode:PSL SelectCustomerRadioButton PresEnterandSelectNew CompanyCodeButton CompanyCode:PSLPressEnter De-selectDunningbyDunningAreaCheckBox.IfAreaisBlank. SelectSeparateNoticeforDunningLevelCheckBox SelectBackArrow2times Select"Yes"ButtonPressEntertosaveinyourrequest.

SelectDunningTextsButtononceAgain. CompCode:PSL SelectCustomerRadioButtonandPressEnter

OpenOneMoreSessionwithTC=FBMP DoubleClickonProcedure0001 selectDunnintTextsButton Comp.Code1000 SelectCustomerRadioButton

Cometo1stSession DunningLevel 1 2 3 4

→ ENTER

From F150_DUNN_01 F150_DUNN_01 F150_DUNN_02 F150_DUNN_02

SelectPageDow nButton

SelectDunningLevelsButton SelectAlwaysDunnCheckBoxforallthe4levels

SelectChargesButton Currency:INR→

SelectBackArrow SelectSaveorCtrl+S →ENTER

ENTER (InthissectionwecangiveDunning ChargestobecollectedfromCustomer)

→ENTER →IgnoreWarningMessage tosaveinyourrequest.

Preparedby:RaoMH 104

Step3. AssaignDunningProcedureinCustomerMaster: Accounting---->FinancialAccounting---->AccountsReceivable--->Masterrecords ---->MaintainCentrally--->Change(XD02)

CustomerA/c#:3000001 Comp.Code:PSL selectCompanyCodeDataButton SelectCorrespondenceTab DunningProcedure:PSL1

→ENTER

→SAVE

ENDUSERAREA: Step1.SalesInvoicePosting(F-22) Doc.DT:10.08.09 Post.Key:01 Amount:9999 Text:SalesInvoicePosting Post.Key:50 Amount:* Menu---->Document---->Simulate

Step2.

Type:DR Account# Buss.Area:

Account# Buss.Area: &SAVE

Comp.Code:PSL 3000001→ENTER PSLH

300000→ENTER PSLHText:+

Dunning:Accounting--->FinancialAccounting---->AccountsReceivable---> PeriodicProcessing---->Dunning(F150) RunON:18.08.09Identif ication:PSL1(TextField) SelectPaymentTab DunningDate(LetterDate):18.08.09 DocumentsPostedUpto:18.08.09 CompanyCode:PSL CustomerA/c:3000001to3000100→SAVE SelectBackArrow SelectScheduleButton OutputDevice:LP01 SelectContineuButton SelectStartImmediatelyCheckBox SelectScheduleButton GoandPressEntertillw egetmessage"DunningSelectionisCompleate" SelectDunningPrintoutButton OutputDevice:LP01 SelectContineuButton SelectPrintButton GoonPressEntertillw egettheMessage"DunningPrintoutisComplete"

Preparedby:RaoMH 105

SelectDunningHistoryButton Comp.Code:PSL→Execute(F8) KeeptheCursoronAmount9999 SelectDisplayDunningNoticeButton KeeptheCursoronDoc# SelectPrintPreview Button, OutputDevice:LP01 SelectContineuButton

GoandSeeCustomerMaster(XD02):

CustomerA/c#3000001 Comp.Code:PSL→ENTER SelectCompCodeDataButton SelectCorrespondenceTab WecanseetheLettertotheCustomerregardingtheOutstandingPayment

SALESTAX SalesTaxispartofCINinSAP.CINmansCountryIndiaVersion.

IfwemadeLocalPurchasesorLocalSales i.e.,WithinStatePurchases/Sales VATisapplicable(VATPurchases /VatSales

CentralSalesTax(CSTPurchases/Sales)

Sales

Local Sales

BasicPrice ExciseDuty(8%apx)

VAT12.5%? CST(2%)(??) CustomerAccount

Outside Sales 200200 1616 216216 27 4.32 243220.32

IfwemadeOutofStatePurchases/Sales

Purchases LocalOutside PurchasePurchase BasicPrice100100 ExciseDuty(6%apx)66 106106 VAT4%*4.24 CST2%**2.12 Vendoraccount110.24108.12

Note*:w illgotoVATReceivableA/c Note**:tobeaddedtoInventoryonly,No adjustmentispossibleforCST.

Note?:WillgotoVATPayableAccount Note??:w illgotoCSTGPayableAccount

VATpayableandVATReceivableeventhough2accounts,everymonth,wew illreconicile theseaccountsandadustedagainstother.Netamountonlybepayableorreceivable. WhereasInthecaseofCSTPayable,w ecannotabletoadjustthisamountagaisntother account.CSTReceivablecanbeadjustedagainstVATPayable.

Preparedby:RaoMH 106

PaymenttoSalesTaxDept: A)LocalSales-LocalPurchases B)LocalSales-CSTSales C)CSTSales-LocalPurchases D)CSTSales-CSTPurchases

(27-4.24) (27-0) (4.32-4,24) (4.32-0)

Payable 22.76 27 0.08 4.32

Customization: Step1:DefineTaxProcedure: PATH:SPRO---->FinancialAccounting---->FinanialAccountingGlobalSettings---> TaxonSales/Purchases---->BasicSettings--->CheckCalculationProcedure DoubleClickonDefineProcedure SelectNew EntriesButton ProcedureDescription PSLTaxSalesTaxIndia→SAVE (TextField) →ENTERtosaveinyourrequest. SelectPSLTax DoubleClickonControlDataFolder SelectNew EntriesButton StepContitionFromToA/cKey Description Type 10BASBBaseAmount--- 20MWVSInputTax1010VST(InputTax) 30MWASOutputTax1010MWS(Outputtax)

→

Step2:

SAVE

AssaignCountrytoCalculationProcedure: PATH:Uptotaxonsales/PurchasePathissame--->BasicSettings--->Assaign CountrytoCalculationProcedure SelectPositionButton Country:IN(ForIndia)→ENTER ForCountryINAssaignProcedurePSLTax→SAVE →ENTERtosaveinyourrequest.

DefineTaxCodesforSalesandPurchases: PATH:UptoTaxonSales/Purchasespathissame---->Calculation--->Define TaxCodesforSales&Purchases

GiveCountryCode: TaxCode: Description: TaxType: Tax InputTax OutputTax

IN→ENTER V1(TextField)→ENTER 4%InputTax V(InputTax)→ENTER % 4% KeepcursoronOutPuttax%andselectDeactivate Button→SAVE

Step3:

Preparedby:RaoMH 107

TaxCode: Description: TaxType: Tax InputTax OutputTax

V0→ENTER 0%InputTax V(InputTax)→ENTER % 0% KeepcursoronOutPuttax%andselectDeactivate Button→SAVE

A1→ENTER 12.5%OutputTax A(OutputTax)→ENTER % 12.5% KeepcursoronInPuttax%andselectDeactivate Button→SAVE

A0→ENTER 0%outputTax A(OutputTax)→ENTER % 0.0% KeepcursoronInPuttax%andselectDeactivate Button→SAVE

TaxCode: Description: TaxType Tax OutputTax InputTax

TaxCode: Description: TaxType: Tax OutputTax InputTax

Step4: AssaignTaxCodesforNonTaxableTransactions: PATH:UptoTaxonSales/Purchasespathissame---->Posting---->Assaign TaxCodesforNonTaxableTransactions(OBCL) SelectPositonButton Comp.Code:PSL→ENTER

ForCompanyCodePSL Inputtax Code V0 →

Outputtax Code A0 ENTERtosaveinyourrequest.

→

Step5:

SAVE

Creationof2GLMasters: AVATReceivablesUnderCurrentAssetsLoans&Advances BVATPayableUnderCurrentLiabilities&Provisions

EnterTC=FS00 GLA/c:200155 GLA/c:200120 Comp.Code:PSL→

1sta/c Comp.Code:PSL

ENTER

Selectw ithtemplate

ChangeShortTextandGLA/cLongTextto"VATReceivableAccount" SelectControlDatatab TaxCategory:*(AllTaxtypesallowed)

Preparedby:RaoMH 108

selectPostingWithoutTaxAllowedCheckBox selectCreate/Bank/Interesttab ChangeFieldStatusgrouptoG041(taxoff iceclearingaccount) →SAVE

2nda/c GLA/c:100505Comp.Code:PSL GLA/c:200155 Comp.Code:PSL→ENTER SelectType/DescriptionTab ChangeAccountGrouptoCurrentLiabilities&Provisions ChangeShortText&LongTextto"VATPayableA/c"

ToChangeinIng.RM&SalesAccounttoTaxProcedure: GLA/c:200120(InventoryRaw MaterialA/c) Menu---->GLA/c---->Change SelectControlDatatab TaxCategory:*(AllTaxTypeallow ed) SelectPostingWithouttaxallowedCheckBox→ IgnoreWarningMessage&PressEntertoSAVE

GLA/c:300000(SalesA/c) Menu---->GLA/c---->Change SelectControlDatatab TaxCategory:*(AllTaxTypeallow ed) SelectPostingWithouttaxallowedCheckBox IgnoreWarningMessage&PressEntertoSAVE

Step6:

Selectw ithtemplate

→ SAVE

SAVE

→ SAVE

DefineTaxAccounts: PATH:UptoTaxonSales/Purchasespathissame---->Posting---->Definetax Accounts(OB40) DoubleClickonTransactionsVST(InputTax) ChartofAccounts:PSL→ENTER→SAVE Account:200155(VatReceivable)→SAVE →ENTERtosaveinyourrequest. SelectBackArrow DoubleClickonTransactionsMWS(OutputTax)→SAVE Account:100505(VatPayable)→SAVE →ENTERtosaveinyourrequest.

InLiveEnvironment: FIConsultantsJob:1.DefineTaxProcedure 2.DefineTaxCodes 3.CreationofGLAccounts 4.AssaignGLAccounts

Preparedby:RaoMH 109

InMMModule: PurchaseOrder Material

Vendor Qty Rate TaxCode:

1 1234 1Kg 100Rs V1(InputTax)

100InventoryAccount 4VatReceivableaccount 104

Procedure:

BaseAmount(1kgx100)= TaxInputV1(4%)= VendorCredit

INSDModule: SalesOrder Material

Vendor Qty Rate TaxCode:

1000 4567 1Kg 200RS A1(OutputTax)

200SalesAccount 25VatPayableaccount 225

Procedure:

BaseAmount(1kgx200)= TaxInputA1(12.5%)= CustomerDebit

INFIModule: CustomerA/cDr. ToSales 225 225oncewesavetheentrysystmew illpass entrylikebelow CustomerA/cdr225 ToSalesA/c200 ToVATPayable25 TheseentrieswillpassautomaticallywhenMMModuleisactivatedanddocuments postedinMMModule.ButforourexampleNow ,wearetestingonlyinFI. NotinMMModule

ENDUSERAREA: Step1: SalesInvoicePosting(F-22)

Doc.Dt:19.08.09 Post.Dt:19.08.09 Post.Key:01A/c# Amount:225 Buss.Area:PSLH PostKey:50A/c# Amount:* Buss.Area:PSLH

Document----->Simulate&SAVE

Type: DR Comp.Code:PSL

3000001→ENTER SelectCalculateTaxCheckBox Text:SalesInvoicePosting 300000→ENTER TaxCode:A1(12.5%outputtax) Text:+

Preparedby:RaoMH 110

WITHHOLDINGTAX(TDS)

TDSispartofCIN(CountryIndiaVersion) TDSstandsforTaxDeductedatSource TCSstandsforTaxCollectedatSource

WecollectTDSforVedorPaymentstoServiceslikeLegal,Professional charges,&Jobworkcharges WecollectTCSfromCustomersofSlaesfromScrap&WasteSales.

UptoSAPVersion4.7C,SAPhasgiven2packagesinIndia.SAP+CIN fromVersion4.7EEonwardsCINispartofSAP Thereare2typesofWithholdingtaxinSAP

ClassicWithholdingTax SAPwasreleasedinIndiain1995 in1996afterFinanceBudget,ForchangesinTaxSAPReleased PATCHES(Programme).LikethatUptoyear2000SAPhasreleasedpatches andprovidingalongwithSAPpack.AnewcompanywhichpurchasedSAP

intheYear2000gotSAP+CIN+AttachofAllthePatchesfrom1996to1999.

ExtendedWithholdingTax SAPmodifiedexistingprogrammewiththechangesinallFinanceBudgets.

LateroninFinanceBudgetsSurcharge,EducationCess,HighereducationCesswas

introducedbyGovt.ofIndiainTaxes.InthePresentBudgetforFinancialYear 2010,Surcharge,EducationCessandHigherEdCessremoved.

EarlierwehaveAnnualTDSReturnonContractorsaSeparateForm26C LateritchangedtoCommonTDSFormof26.FromYear2009Quarterly Returnof26Qwasintroduced.

ProcedureofTDSonContractors/Interest/Rent/ProfessionalChargesis sameexceptforSalaries.OnlyRatesareDifferent.TDSonsalariesispartof "PayRollModule"whichwearenotCoveringinTraining.

AsProcedureissame,weareTestingonly"TDSonContractors"forTesting Purpose(ITSec194C)

1.StatusCompany/PartnershipFirmIndividuals 2.RatesBasic2%2% 3TDSistobedeductedatthetimeofInvoicePosting/AdvancePayment Postingwhicheverisearlier 4.IftheBillamountislessthanRs.20,000andtheWholeYearContract Valuewiththesamepartyislessthan50,000.NoTDStobededucted. 5.IftheContractordoesnothavetaxableincome,wecangetexemption certificatefromIncomeTaxDepartmentforlowerrateofDeductionorNIL RateofDeduction.InthatcasewehavetodeductTDSatLowerRateorNIL rate.IncomeTaxDeptgiveexemptionforeachyear.

Preparedby:RaoMH 111

6.TDSDeductedshouldbedepositedwithin7daysfromthemonthend. incaseofYearEndcredits,tobedepositedwithin2monthsfromtheendof theyear. 7.If7thdaycomeonHolidaychoicetomakepayment1daybeforeorafter. 8.IftheBillamountincludesmaterialcostandconversioncharges,wehave theoptiontodeductTDSonFullAmountoronlyonConversionCharges 9IssueTDSCertificatesinForm16Ashouldbeissuedwithin1monthor wecanissueconsolidatedcertificateforthewholeyearwithin1monthfrom theendofClosingFinancialYear. 10.FileQuarterlyReturninform26Q 11.Taxdeductedatsourcecanbeobtainedatcompanycodelevel/Business AreaLevel/BusinessPlaceLevel.

CUSTOMIZATION:

Step1:MaintainCalendar: SPRO--->SAPNetweaver---->GeneralSettings--->MaintainCalender (TC=SCAL) SelectPublicHolidaysRadioButton SelectChangeButton SelectCreateButton SelectWithFixedDateRadioButton SelectCreateButton Day01 Month05(May) ShortHolidayName:MayDay →ENTERLongHolidayName:MayDay IgnoreWarningMessageSelectButton→ENTER SelectBackArrow SelectHolidayCalendarRadioButton SelectChangeButton SelectCreateButton CalendarIDP2(TextField) Description:PSLHYDFactoryHolidayCalendar SelectAssaignHolidayButton SalectMayDayCheckBox SelectAssaignPublicHolidayButton→SAVE IgnoreWarningMessage→ENTER SelectBackArrow2times SelectFactoryCalenderRadioButton SelectChangeButton SelectCreateButton CalendarIDP3(TextField) Description:PSLHydFactoryCalendar HolidayCalendarID:P2 SelectMondaytoSaturdayCheckBox→SAVE IgnoreWarningMessage→ENTER

Preparedby:RaoMH 112

Step2:CheckWithholdingTaxCountries: SPRO--->FinancialAccounting--->FinancialA/cGlobalSettings---> WithholdingTax---->ExtendedWithholdingTax---->BasicSettings---> Checkwithholdingtaxcountries SelectNewEntriesButton Country:IN W/TaxCountry:IN Description:India→SAVE SaveinAPCustomizationRequest

Step3:DefineWithholdingTaxKeys CountryKey:IN→ SelectNewEntriesButton

Off.Withold TaxKey 194C →ENTER

Name

TDSonContractors→ tosaveinyourrequest.

ENTER

→SamePath ENTER

Step4:DefineBusinessPlaces(SectionCode) UptoExtendedWithholdingTaxPathisSame---->BasicSettings----> India--->DefineBusinessPlaces SelectNewEntriesButton Comp.code:PSL SectionCode:PSL(TextField) Name:PSLHyderabadFactory→SAVE Name:PSLHyderabadFactory Country:IN→ENTER →ENTERtosaveinyourrequest.

Step5:AssaignFactoryCalendertoBusinessPlace(SectionCode) SamePath→SelectNewEntries Comp.SectionFact.CalRule

Code PSL

→

Code PSLF

SAVE

ID

PS DayBefore

→

(SelectfromDropdownButton)

ENTER tosaveinurrequest

Preparedby:RaoMH 113

Step6:DefineBusinessPlaces: Menu-->System-->Services-->TableMaintenance--->ExtendedTable Maintenance(SM30)

TableView:J_1BBRANCV SelectMaintainButton GiveComp.Code:PSL→ENTER SelectNewEntriesButton BusinessPlace:PSLF Description:PSLHydFactory Name:PSLHydFactory Country:IN PressEntertoSaveinyourRequest

Step7:AssaignSectionCodetoBusinessPlace: UseTC=SM30 Table/View:V_SECCODE SelectMaintainButton CompCode:PSL→ENTER ForSectionBusiness CodePlace PSLFPSLF(Assaign)

→ SAVE

→ SAVE

Step8:DefineWithholdingTaxTypeforInvoicePosting UptoExtendedW/TaxPathissame--->Calculations--->WithholdTax Type---->DefineWithholdTaxTypeforInvoicePosting

Country:IN→ENTER SelectNewEntriesButton WithholdTaxTypeP1 Description:Sec194CContractorsInvoicePosting UnderBaseAmount SelectGrossAmountRadioButton SelectWithholdTaxCommercialRoundingRadioButton SelectPostWithholdTaxAmountCheckBox SelectNoAccumulationRadioButton Save---->PressEntertosaveinyourRequest.

Step9:DefineWithholdTaxTypeforPaymentPosting(AtAdvance) SamePath(NextLinetoLastPrice) CountryKey:INforIndia→ENTER SelectNewEntriesButton WithholdTaxType:PA Description:Section194CContractorsAdvancePosting BaseAmount:SelectGrossAmountRadioButton SelectWithholdTaxCommercialRoundingRadioButton SelectPostWithholdTaxCheckBox

Preparedby:RaoMH 114

** SelectNoAccumulatioRadioButton SelectCentralInvoiceProportionateRadioButton →SAVE→ENTERtosaveinyourrequest

**ImportanceofCentralInvoiceProportionateRadioButton on10.07.09AdvancePayemntPosting(F-48) VendorSpecialGLA/cDr.100000 ToBankA/c98000 ToTDSPayableA/c2000(tobepaidtoGovt before07.08.09) on21.08.09PostingofCoversionCharges(F-43) ConversionChargesA/cDr500000 ToVendorA/c490000 ToTDSA/c10000(tobepaidtoGovt before07.09.09) TransferofAdvancefromSpecialGLtoNormalbyClearingSpecialGLItems (F-54) VendorA/cDr.98000 TDSA/c2000 ToVendorSpecialGLA/c100000 DebittoTDSAccountwillbedoneautomaticallywhenweselectthe CentralInvoiceProportionateRadioButton Effecton07.09.09tobepaid:10000CrTotaltobepayable 2000Dradvancepaid 8000CrBalancetobepaid Step10:DefineWithholdingTaxCodes: UptoExtendedWithholdingTaxPathissame--->Calculation----> WithholdingTax---->DefineWithholdingtaxcodes CountryKey:IN(ForIndia)→ENTER SelectNewEntriesButton WithholdingTaxType:P1 WithholdingTaxCode:P1 Description:Select194CContractorsInvoicePosting OfficialW/TaxKey:194C(StandardPosting:Bank/Vendor/ CustomerLineItemsReduced) BaseAmount PercentageSubjecttoTax:100%PostingIndicator:1 Calculation: WithholdingTaxRate:2%→SAVE →ENTERtosaveinyourrequest.

SelectBackArrow

SelectWithholdTaxTypeP1 SelectCopyasButton ChangeWithholdTaxTypetoPA ChangeWithholdTaxCodetoPA Description:Sec194CContractorsAdvancePosting →ENTER&SAVE

Preparedby:RaoMH 115

Step11:CheckReceipientTypes: UptoExtendtedWithholding CheckRecipientTypes CountryKey:IN SelectNewEntriesButton WithholdingTaxType: ReceipientType: Text: 2nd:WithholdingTaxType: ReceipientType: Text: SAVE→Enter

TaxPathissame--->BasicSettings--->

(India) → Enter

P1 CO(TextField) Company P2 CO(TextField) Company tosaveinyourrequest.

Step12:MaintainTaxDueDates: UptoExtendedWithholdingTaxPathissame--->Basincsettings---> India--->MaintainTaxDueDates SelectNewEntriesButton Country:IN(forIndia) OfficialW/taxKey:194C ReceipientType:CO(Company) No.ofDaysUntilTax DueDate:777(7DaysfromtheMonthEnd) →Entertosaveinyourrequest.SelectSAVEorCtrl+S

Step13:AssaignWithholdTaxTypestoCompanyCodes: UptoExtendedWithholdingTaxPathissame--->CompanyCode---> AssaignWithholdTaxTypestoCompanyCodes SelectNewEntriesButton CompanyCode:PSL W/TaxType:P1 RecipientType:CO SelectW/TaxAgentCheckBox W/TaxObligatedfrom:01.04.09 W/TaxObligatedto:31.03.09 SelectSAVEorCtrl+S→Entertosaveinyourrequest. SelectbackArrowButton SelectCompanyCode:PSL SelectCopyAsButton ChangeW/taxtypetoPAandSAVE

Step14:ActivateExtendedWithholdingTax SamePath selectPositionButton CompanyCode:PSL→Enter ForCompCodePSLSelectExtendedW/TaxCheckBox SAVE--->IgnoreWarningMessage →Entertosaveinyourrequest.

Preparedby:RaoMH 116

Step15:Creationof2GLMasters(FS00) a)ConversionChargesunderManufacturingGroup b)TDSonContractorsunderCurrentLiabilities&Provisions FS00→Enter

1stA/cGLA/c:400200 GLA/c: Comp.Code:

Comp.Code:

400100 PSL→

PSL SelectWithTemplate

Enter

ChangeAccountGroupto"Manufacturing" ChangeST&GLLongTextto"ConversionCharges"

2ndA/c GLA/c:100510 GLA/c: Comp.Code:

Comp.Code:

100500 PSL→

PSL

→ SAVE

SelectWithTemplate

Enter

→ SAVE ChangeST&GLLongTextto"TDSonContracting"

Step16:AssaignmentofAccountsforAutomaticPosting UptoExtendedWithholdtaxpathissame--->Postings---> A/cforWithholdtax--->DefineaccountforWithholdTaxtobepaidover ChartofAccounts:PSL→Enter SelectW/TaxCode:CheckBox WithHoldTaxType:CheckBox→SAVE W/TaxTypeW/TaxCodeA/c P1P1100510 PAPA100510→SAVE →Entertosaveinyourrequest.

Step17:MaintainCompanyCodeSettings SPRO--->LogisticsGeneral----<TaxonGoodsMovements--->India--> BasicSettings--->MaintainComp.CodeSettings SelectNewEntriesButton Comp.Code:PSL→SAVE →Entertosaveinyourrequest.

Step18:SpecifyDocumentTypesforRemittanceChallan: TDSChallanforCompanyContractors ---CO TDSChallanforIndividualContractors ---IN IfinTDSonContractorsA/cthereare5BillsO/s.(topaytoGovt) BillNoTypeAmount 1CO1000 2CO2000 3IN3000 4CO4000 5IN5000

Preparedby:RaoMH 117

AtthetimeofmakingpaymentWeseelctreceipttype=CO Billstoselect1,2,4==7000

DocumenttypeweusetoenterSAasDebitA/candCreditA/c BotharegeneralLedgerAccounts.

Entry:

PATH:

TDSonContractorsA/c7000 ToBankA/c7000 UptoExtendedW/Taxpathissame--->Postings--->India---> RemittanceChallans--->DocumentTypes---->Specify DocumentTypes(A/cPayable)

SelectNewEntriesButton CoCodeRCDocType PSLSA→SAVE →Entertosaveinyourrequest.

Step19:MaintainNumberRanges:SamePath SelectMaintainGroupsButton SelectGroupWithoutTextHaving005CheckBox Menu---->Interval---->Maintain Comp.Code:PSL→Enter SelectIntervalButton YearFromNoToNo 20091100000→Enter IgnoreWarningMessageandPressEnter

Step20:AssaignNoGrouptoBusinessPlace: UseTC=SM30 Table/View==J_1IEWTNUMGR selectmaintainbutton selectnewentriesbutton Comp.Code:PSL Buss.Place:PSLF SelectSaveorCtrl+S

&SAVE

OffW/TaxKey: No.Group:

194C 005

Step21AssaignNoGrouptoSectionCode: UseTC=SM30 Table/View===J_1IEWTNUMGR_1 SelectMaintainButton SelectNewEntriesButton Co.CodeSect.CodeOff.KeyNo.Group PSLPSLF194C005 →SAVE→Entertosaveinyourrequest.

Preparedby:RaoMH 118

Step22MaintainNumbeGroups&SAPScriptForms(forTDSCertificates) UptoExtendedW/TaxPathissame--->Postings--->India---->W/Tax CertificatesforVendors&Customers--->MaintainNo.Groups&SAP ScriptForms SelectNewEntriesButton Co.CodeSect.CodeOff.KeyForm PSLPSLF194CJ_1IEWT_CERT →SAVE→Entertosaveinyourrequest.

Step23AssaignNumberRangestoNumberGroups: SamePath SelectNewEntriesButton No.Group:004 InternalNo.Range04 →SAVE→Entertosaveinyourrequest.

Step24MaintainNumberRanges: SamePath SelectMaintainGroupsButton SelectGroupW/taxhaving'004Checkbox Menu--->Internal--->Maintain Comp.Code:PSL→Enter SelectInternalButton YearFromTo 2009100001200000→Enter&Save IgnoreWarningMessageandPressEnter

Step25AssaignTaxCodesinVendorMaster: Accounting--->FinancialAccounting--->AccountsPayable---->Master Records--->MaintainCentrally---->Change(XK02)

VendorNo:4400001 Comp.Code:PSL SelectWithholdTaxCheckBox W/TaxCountry:IN W/TaxType:P1 W/taxCode:P1 SelectLiableCheckBox RecepientType:CO W/TaxTypePA W/taxCode:PA SelectLiableCheckBox RecepientType:CO

→ Enter

SelectCINDetails IgnoreWarnignMessageandPressEnter SelectW/taxTab PANofVendor:PSL123456C(TextField) SelectBackArrow:SelectSaveorCtrl+S

Preparedby:RaoMH 119

ENDUSERAREA:

Step1: PostingofConversionCharges(F-43) Doc.Dt:25.08.09Type:KRComp.Code: Post.DT:25.08.09 PostKey:31A/c#4400001→Enter Amount:100000Buss.Area:PSLH Buss.Place:PSLFText:ConversionChargesPosting Post.Key:40A/c#400200→Enter (ConversionChg.A/c) RemoveW/TaxCode:PA→Enter Amount:*Buss.Area:PSLHText:+ Menu---->Document---->Simulate DoubleClickonBlueFontLineitemChangeTextto+ SAVE

RegardingTDSfollow ingpointsareimportant:

Option1:IftheBillamountislessthan20,000andinthewholeyearcontractsgross valueislessthan50000,NoTDStobededucted.RemoveP1fromPA Option2:IftheBillincludesMaterialValueofRs.30,000andConversionCharges areRs.70,000.TDSshouldbedeductedon70,000butnoton100,000. WithholdingTaxBaseis70,000forP1.andRemovePA Option3:IftheBillisonlyforConversionchargesofRs.100,000,TDSshouldbe deductedon100,000.RemovePA

Step2: CreateRemittanceChallan: PATH:Accounting---->FinancialAccounting--->AccountsPayable---> W/tax---->India--->ExtendedW/tax--->RemittanceofW/tax---> CreateRemittanceChallan(J1INCHLN) Comp.Code:PSL FiscalYear:2009 Buss.Place/ SectCode:PSLF PostingDate:01.08.09to31.08.09 Section:194C RecipientTypeCO DocumentDt:07.09.09 Post.Date:07.09.09 BankA/c:200105(SBIC/A) BussArea:PSLH→Execute(F8) Text:TDSpaymentforAug'09 SelectProcessOpenItemsButton DoubleClickonallOpenItems SelectDocumentOverviewButton DoubleClickonSBIC/ALineItem Amount*→SAVE SelectClearingDocumentButton SelectBackArrow

PSL

Preparedby:RaoMH 120

Step3: EnterBankChallan:SamePath(J1INBANR)

Comp.Code:PSL FiscalYear:2009 ChallanClg.No:Select31 OnceweselectChallanClrg.NoInternalChallanNoandInternalChallan Datew illbeupdatedAutomatically BankChallanNO:567(TextField) BankChallanDt:07.09.09 BankKeySelectSBI→Execute(F8)

Step4: PrintTDSCertif icates:UptoExtendedW/taxpathissame---> Certif icates--->Print(J1INCERT)

Comp.Code: FiscalYear: PostDate: BankChallanDt: Certif icateDate: Signatory: Designation: PlaceofPrinting: OutputDevice:

PSLBussPlace/SectCode: 2009Section 01.04.09to31.03.2010 01.05.09to30.04.2010 30.04.2010 Mr.X ManagerAccounts Hyderabad→Execute(F8) LP01→SelectPrintButton

PSLF 194C

ToViewtheprintoutFromMenu--->System--->Services--->OutputControl →Execute(F8) SelectSpoolNoCheckBox SelectDisplayContentsButton

from2009New QuarterlyReturn(Form26Q)introducedwhichisnotinthe learningpackageforwhichTC=J1INQEFILE

CASHJOURNAL

WecangetDailyCashpositionsbyOpeningBalance+Receipts-Payments SomeCompaniesw illusethisforPettyCashpurpose CashJournalw illnotacceptNegativeCashBalance

Step1: CreateGLMasters-HyderabadCityOfficeCashAccount(FS00) GLA/c:200101Comp.Code:PSLSelectWithTemplate GLA/c:200100 Comp.Code:PSL→Enter

ChangeShortText&GLA/cLongTextto"HydCityOfficeCashA/c" SelectCreate/Bank/InterestTab SelectPostAutomaticallyonlyCheckBox→SAVE →Entertosaveinyourrequest.

Preparedby:RaoMH 121

Step2: DefineNumberRangeIntervalsforCashJournalDocuments: SPRO--->FinancialAccounting--->BankAccount--->BusinessTransactions --->CashJournal--->DefineNoRangeIntervalfor--->CashJournalDoc

Comp.Code:PSL SelectChangeIntervalButton SelectIntervalButton NoRange:01 FromNo:500001 IgnoreWarningmessage

ToNo:600000→ →Enter

Enter&SAVE

Step3: SetupCashJournal:Pathissameasabove SelectNew EntriesButton Comp.Code:PSL CashJournal:0001 GLA/c200101 CurrencyINR Doc.TypeforGLA/c:SA Doc.TypeforVendorPaymentKZ Doc.TypefromVendorPaymentKZ Doc.TypefromCustomerPaymentDZ Doc.TypetoCustomerPaymentDZ CashJournalName:PSLHydCityOfficeCashBook SAVE→Entertosaveinyourrequest.

CreateChangeDeleteBusinessTransaction samePath---->SelectNew EntriesButton Comp.Code:Bus.TranType

Step4:

GLA/c

i)

ii)

Note:

PSLR(Revenues) SelectAccountModif iableCheckBox PSLE(Expenses)400100Expenses SelectAccountModif iableCheckBox→SAVE →Entertosaveinyourrequest. If IselectAccountModif iable,WeneednotgiveallRevenueAccounts(or) AllExpensesAccount IFIdon’tSelectAccountModif iableCheckBox,WeneedtogiveforRevenue andExpensesAccountNumbers 300000400100 300001400101 300002400102 300003400103

SetupPrintParametersforCashJournal: SamePath CoCodeCashJrnReport PrintPrgVariant PSLRFCASHOODEMOEN PressEnterandSave

CashJournal Transactions 300000Revenues

Step5:

Correspondence

SAP18(CashDocument)

Preparedby:RaoMH 122

ENDUSERAREA:

PostingtoCashJournal(FBCJ) Path:Accounting-->FinancialAccounting--->GeneralLedger--->Posting--> CashJournalPosting(FBCJ) FromMenu--->Extras--->ChangeCashJournal Comp.Code:PSL CashJournal:0001→ENTER SelectTodayButton SelectCashReceiptsTab BusinessTransactions:Select BusinessAmountG/LA/cTextBuss. TransactionArea Revenues5000300000CashPSLH Sales SelectPostButton SelectPrintCashJournalButton IgnoreWarningMessageandPressEnter

BANKRECONCILIATION

CheckDepositcanbeoftwotypes a)ManualCheckDepositb)ElectronicCheckDeposit BankStatementcanbeoftwotypes a)ManualStatementb)ElectronicStatement WearetestingnowwithManualCheckDeposit/ManualBankStatement Wehavetocreate4GLaccountsforeachBankCurrentAccount A/cNoShould EndWith 1MainBankAccount0 2CheckIssueAccountasOpenItem1 3CheckDepositAccountasOpenItem2 4ClearingAccountasOpenItem3 BankChargesAccounttobeCreated Ifwehave100BankCurrentaccounts,wehavetoassaignaccount100times Insteadwecanassaignaccountonlyonetimeforall100BankAccountslikebelow . 1MainBankAccount+++++++++0(9timesPlusSymbol) 2CheckIssueAccount+++++++++1 3CheckReceiptAccount+++++++++2 4ClearingAccount+++++++++3 AlwaysMainBankaccountBalanceandBankStatementBalancewillbesame.

SalesScenario:

1.SalesInvoicePosting(F-22) CustomerA/cDr. toSalesA/c

200000 200000

Preparedby:RaoMH 123

2.CheckDeposit A)BankKey B)BankA/cNo C)Transactions D)Group

IDBICheckDepositA/cDr toCustomerA/cwithClrg

SAVE 200000

E)CustomerNumber F)Ref.BillNo G)Amount

200000

3.EnterManualBankStatement: i)If thechecksdepositeddoesnotappearinBankStatement,theyshouldbe inIDBICheckDepositAccountasOpenItems.InBRStheseitemsw illbe calledasChecksDepositedbutnotcleared ii)IfcheckdepositedappearinBankStatement,thenentera)BankKey b)BankA/cNoc)Transaction,d)Ref.DocNof)AmountandSAVE Oncewesaved,Entrywillgeneratelikebelow IDBIBankA/cDr200000 toIDBIChq.Depw ithClrgA/c200000

4.PurchaseInvoicePosting(F-43) InventoryRMA/cDr50000 ToPartyA/c50000 5OutgoingPaymentw ithClearing(F-53) PartyA/cDr50000 ToIDBICheckIssuedA/c50000 6.CreationofManualCheck(FCH5) AssaingCheckNotoPaymentDocumentNumber 7.EnterManualBankStatement a)IftheCheckIssuedDebitdoesnotappearintheBankStatement,itw ill appearinIDBICheckIssuedAccountasOpenItems.InBRSitw illcome underCheckIssuedbutnotCleared b)IftheCheckissuedDebiteappearsinBankStatemetnthenEnter 1)BankKey2)BankA/cNo3)Transaction4)BankRefNo(CheckNo) 5)AmountandSAVE IDBICheckIssueDr50000 toIDBIBankA/c50000 8.BankChargesDirectDebittoBankAccount: EnterfromManualBankStatementa)BankKeyb)BankA/c# c)Transactiond)AmountandSave BankChargesA/cDr1000 toIDBIBankA/c1000

CUSTOMIZATIONFORBRS: Step1:Creationof4GLMasters(FS00) 1sta/cGLA/c:200130Comp.Code:PSL GLA/c:200105 Comp.Code:PSL→ENTER ChangeST&LTtoIDBIMainBankA/c→

SelectWithTemplate

SAVE

Preparedby:RaoMH 124

2nda/cGLA/c:200131Comp.Code:PSL GLA/c:200130 Comp.Code:PSL→ENTER ChangeST&LTtoIDBICheckIssueA/c SelctControlDataTab SelectOpenItemsManagementCheckBox→

3rda/cGLA/c:200132 GLA/c:200131 Comp.Code:PSL→

Comp.Code:PSL

ENTER

→

SelectWithTemplate

SAVE

SelectWithTemplate

SelectType/DescriptionTab ChangeST&LTtoIDBICheckDepositA/c

4tha/cGLA/c:400304 GLA/c:400300 Comp.Code:PSL→

SAVE

SelectWithTemplate Comp.Code:PSL

ENTER

→ SelectType/DescriptionTab ChangeST&LTtoBankChargesAccount

Step2:

SAVE

DefineHouseBank(FI12) Comp.Code:PSL→ENTER SelectNew EntriesButton HouseBank:IDBI BankCountry:IN BankKey:PSLIDBI1 Save BankName:IDBIBankName Street:Basheerbagh City:Hyderabad Branch:MainBranch→ENTER →ENTERtosaveinyourrequest. DoubleClickonBankAccountFolder SelectNew EntriesButton A/cID:IDBI1 Description:IDBICurrentA/c#1 BankA/c#:IDBI12345(TextField) Currency:INR GLA/c:200130(IDBIMainBankA/c) SAVE

CreationofCheckLots(FCHI) PayingComp.Code:PSL A/cIDIDBI1 SelectChangeButton LotNumber:1 CheckNofrom:600001 SelectNonSequentionCheckBox ShortInformation:IDBIBank PurchaseDt:27.08.09→

Step3: HouseBank:

SelectCreateButton

CheckNoto:

IDBI

600100

ENTER&Save

Preparedby:RaoMH 125

Step4: DefinePostingKeysandPostingRulesforCheckDeposit: SPRO--->FinancialAccounting--->BankAccounting--->Business Transactions--->CheckDeposit--->DefinePositngKeysandPostingRules

forCheckDeposits ChartofAccounts:PSL→ENTER SelectNew EntriesButton AccountText (TextField) PSLAMainBank PSLBCheckIssue PSLCCheckDeposit PSLDBankCharges→SAVE →ENTERtosaveinyourrequest DoubleClickonAccountstoAssaignA/cSymbolsFolder SelectNew EntriesButton A/cSymbolCurrencyGLA/c PSLAINR+++++++++0 PSLBINR+++++++++1 PSLCINR+++++++++2 PSLDINR400304

DoubleClickonCreateKeysforPostingRulesFolder Posting Rule(TF)Text PSL1CheckDeposit--->ClearCustomer PSL2CheckDeposit--->CreditedinBank PSL3CheckIssue----->DebitedinBank PSL4BankChargesDirectDebits

DoubleclickonDefinePostingRulesFolder SelectNew EntriesButton PostingRule:PSL1 PostingArea:2(subLedgerA/c) DebitPostingKey:40 A/cSymbol:PSLC Doc.Type:DZ Post.Type:8(ClearCreditSubLedgerA/c) SelectNextEntriesButton PostRule:PSL2CheckDepositContidinisBank PostingArea:1 Doc.PostingType:SA PostingKey:5 SelectNew EntriesButton PostRule:PSL3 PostingArea:1 DebitPostingKey:BlanckCr.PostingKey: DebitAccountKey;PSLBCra/csymbol Doc.Type:SA PostKey:SAPostType:

→ SAVE

→ SAVE

50 PSLA

4

Preparedby:RaoMH 126

SelectNew EntriesButton Post.Rule:PSL4 Doo.PostKey:40 DrA/cSymbolPSLD Doc.Type:SA PostTyp::1(Posting

Step5:

PostArea1(Banka/c) Cr.PostingKey:50 Cr.A/cSymbol"PSLA

→ SAVE

CreateandAssaignBusinessTransactions UptoBusinessTransactionsPathissame---->CheckDepsosit--->Create& AssaignBusinessTransactions SelectNew Entries Transactions+/-PostRuleText PSL1+PSL1ChequeDepositClearCustomer PSL1-PSL1Chq.DepClearCustReversal SelectSAVEorCtrl+S SelectCancelButton&Select"YES"Button.SelectSaveAgain Selectyourrequestandsaveinyourrequest.

DefineVariantsforCheckDeposit:SamePath SelectCreateButton Variant:PSL1(TextField) Name:CheqDepositVariantforPSL→ FromPossibleFieldsColumn DoubleclickonRef.DocNo(Sel)→ENTER secondColumnoffsetchangeto20 FromPossibleFieldsColumn DoubleclickonCustomerNo(Sel)→ENTER FromPossibleFieldsColumn DoubleClickonBusinessArea→ENTER →ENTERtosaveinyourrequest. KeeptheCursoronPSL1andSelectActivateButton

Step6:

ENTER

Step7: CreateandAssaignBusinessTransactionsforManualBankStatement UptoBusinessTransactionsPathissame--->PaymentTransactions---> ManualBankStatement---->CreditandAssaignBusinessTransactions SelectNew EntriesButton

+/-

+ - - + - +

Post Rule PSL2 PSL2 PSL3 PSL3 PSL4 PSL4

Int.Algor- ithm

Text

Chq.DepCrinBank Chq.DepCrinBank(reversal) ChequeissueDr.InBank ChequeissueDr.InBank(Reversal) BankChargesDirectDebit BankChargesDirectDebit(Reversal)

Transaction

PSL2 PSL2 PSL3 PSL3 PSL4 PSL4

"0"Level "0"Level

SAVEandEntertoSaveinyourrequest. ZEROLevelmean011-outgoingcheck.ChecknodifferentfromPaymentDoc.No

Preparedby:RaoMH 127

PurchaseScenario: 1.PurchaseInvoicePosting(F-43) InventoryRaw MaterialA/cDr toPartyAccount

2.OutgoingPaymentWithClearing(F-53) PartyAccountDr toIDBIChequeIssuedA/c

50000 50000

Doc# 100001

50000 50000

Doc# 200001

3.CreatingofManualCheck(FCH5) AssaignCheckNotoPaymentDocumentNo PaymentDoc#200001 Check#500001 Ifweassaign"0"(ZERO)levelSystemwilltakepaymentDoc#andCheck#as different.OtherwisesystemeassumepaymentDocument#asCheck#

DefineVariantsforManualBankStatement: SamePath---->SelecgtCreateButton VariantPSL(TextField) NameManualBankStatementVariantforPSL FromPossibleFieldsColumnDoubleclickonRefDoc#(Selection) 4thColumnOffsetChangeto36 DoubleClickonBankReference→ENTER DoubleClickonBussinessArea→ENTER→ →ENTERtoSAVEInYourworkbenchrequest. KeeptheCursorPSL2andselectActivateButton

ToMakeTextFieldOptionalforFieldStatusGroupG-001andG-005 TC=OBC4→ENTER FieldStatusVariantPSL DoubleClickonFieldStatusGroupFolder DoubleClickonG-001 DoubleClickonGeneralDate MakeTextOptionalField→SAVE →ENTERtoSAVEInYourrequest. DoubleClickonG-005 DoubleClickonGeneralDate MakeTextOptionalField→SAVE →ENTERtoSAVEInYourrequest.

ENDUSERAREA: SalesScenario: Step1SalesInvoicePosting(F-22) Doc.Dt:28.08.09Type:DRComp.Code:PSLRef:BillNo1234 PostKey:01A/c#3000001→ENTERAmount:200000 Buss.Area:PSLHText:SalesInvoicePosting PostKey:50A/c#300000→ENTERAmount:* Buss.Area:PSLHText:+ Menu---->Document---->Simulate&SAVE

→ →

ENTER ENTER

SAVE

Preparedby:RaoMH 128

Step2 ManualCheckDeposit(FF68) Accounting---->FinancialAccounting---->Banks--->Incomings---->Check Deposit---->ManualEntry FromMenu--->Settings--->Specif ications

ShortVariant:PSL1→ENTER BankKey:PSLIDBI1 BankA/c:IDBI12345 Currency:INR Group:1 Transaction:PSL1(CheckDepositClearCustomer) PostingDate:28.08.09 ValueDate:28.08.09 Currency:INR→ENTER Amount:200000 Ref.Doc#1234 Customer:3000001 Buss.Area:PSLH→SAVE SAVEOnceagain FromMENU--->System---->Services--->BatchInput--->Sessions SelectSessionName:IDBI/IDBI1 SelectProcessButton SelectDisplayErrorsonlyRadioButton SelectProcessButton IgnoreWarningMessage SelectExitBatchInputButton

Step3 GoandSeeCustomerAccountTrnasactions(FBL5N) CustomerA/c:3000001 Comp.Code:PSL SelectClearedItemsRadioButton ClearingDate:28.08.09 SelectNormalItemsCheckBox→Execute(F8) DoubleClickonTypeDZ SelectCallupDocumentOverviewButtontoseetheEntryPosted

GoandSeeIDBICheckDepositAccount(FBL3N) (IDBICheckDepositAccount)GLA/c:200132 Comp.Code:PSL SelectOpenItemsRadioButton SelectNormalItemsCheckBox→Execute(F8) WecanseeIDBICheckDepositReport

Step4

Preparedby:RaoMH 129

Step5 EnterManualBankStatement(FF67) Accounting--->FinancialAccounting---->Banks---->Incomings--->Bank Statement---->ManualEntry(FF67) FromMenu---->Settings---->Specif ications ShortVariant:PSL2→ENTER BankKey:PSLIDBI1 BankA/c:IDBI12345 Currency:INR SettlementNo:1 StatementDT:28.08.09 OpeningBalance:0 ClosingBalance:200000 PostingDate:28.08.09→ENTER IgnoreWarningMessage→ENTER

Trans.

PSL2

SAVE

ValueDtAmount

28.08.09

→

Ref.Doc NO 2000001

Buss. Area PSLH

→ ENTER

SAVEonceAgain

PurchaseScenario: Step1.PurchaseInvoicePosting(F-43) Doc.Dt:29.08.09Type:KRComp.Code:PSL PostKey:0131A/c#4400001→ENTERAmount:50000 Buss.Area:PSLHText:PurchaseInvoicePosting PostKey:40A/c#200120→ENTERRemoveTDSCodes Amount:*Buss.Area:PSLHText:+ Menu---->Document---->Simulate&SAVE

Step2. OutgoingPaymentw ithClearing(F-53) Doc.Dt:29.08.09Type:KZ ClearingText:OutgoingPayment BankData: Account:200131Buss.Area:PSLH Text:OutgoingPayament OpenItemSelection: Account:4400001 SelectProcessOpenItemsButton DoubleClickonPayableAmount50000 MENU----->Document---->SAVE

CreationofManualChecks(FCH5)

GiveCheckNo: 600005 → SAVE

Comp.Code:PSL

Amount:50000

Step3.

Preparedby:RaoMH 130

Step4. EnterManualBankStatement(FF67)

SelectOverviewButton KeeptheCursoronCompanyCodePSL- IDBIBankLimited SelecgtNew StatementButton GiveClosingBalance:149000Receipt→ PostingDate:29.08.09Less: Payment→ BankChg→

Transaction

PSL3 PSL4 SAVE

ValueDT Amount BankRef

200000

50000 1000 149000

→

29.08.09-50000 29.08.09-1000 SAVEOnceAgain

Buss. Area 600005PSLH PSLH→

ENTER

FromMENU---->System--->Services--->BatchInput---->Sessions SelectSessionName:IDBI/IDBI1 SelectProcessButton SelectDisplayErrorsonlyRadioButton SelecgtProcessButton→ENTER →ENTEROnceAgain IgnorethemessageandselectExitBatchInputButton

Step5. GoandSeeCheckIssueAccount(FBL3N) GLA/c:200131 Comp.Code:PSL SelectClearedItemsRadioButton Execute(F8)

GoandSeeMainBankAccount(FS10N) GLA/c:200130 Comp.Code:PSL FiscalYear:2009→Execute(F8) DoubleClickonCumilativeBalance51000 DoubleClickon1000Cr SelectColumnDocumentOverviewButton WecanseeBankChargesEntry

Step6.

How toViewtheBankStatementinSAP(FF67) SelectOverviewButton DoubleClickonPSL-IDBIBankLtd DoubleClickonStatementNo2 WecanseetheBankStatementinSAP

ENDOFBANKRECONCILIATION

Preparedby:RaoMH 131

ASSETACCOUNTING

ThisisalsoaSubLedger(SubsideryLedger) ChartofDepreciaion:AssetCustomizationstepsw illbemadeforChartof DepreciationandChartofDepreciationw illbeassaignedtoCompanyCode/Comp. Codes.

InSAPw edon’thaveoptionofcreatingtheChartofDepreciationforourowncompany ButSAPhasgiventheoptiontocopytheExistingChartofAccountsofGermanyor Indian.WehavetocopyeitherGermanyChartofDepreciationorIndianChartof DepreciationandmakechangesaccordingtoourcompanyPorocedure.

DepreciationAreas:WehavemanyareasofDepreciationlike 1.BookDepreciation 2.DepreciationasperIncomeTaxRules 3.CostingDepreciationasmentionedinSchedule14ofCompaniesAct 4.GroupDepreciation

PostingstoBooksofAccountsw illbedoneonlyBookDepreciation,others areforinformationpurposeonly. DepreciationMethods: ThereareSomanyDepreciationmethodsrecognisedbySAP.ButinIndia weuseeither1.StraightLineMethod(SLM)2.WrittenDownValue(WDV)

DepreciationKeys:

PostingKeys:

DepreciationKeysarenothingbutRate+Methodsay 5%SLMor5%WDV WeusetheFollow ingPostingKeysinAssetAccounting

PostingKey:70forAssetDebit PostingKey:75forAssetCredit TransactionTypes: 100→ExternalAssetAcquisition 110→InHouseProduction 210→Retirementw ithRevenue(Consideration) AssetscanbeacquiredfromOutsidePurchases/InHouseProduction/ InterUnitTransfers/InterCompanyTransfers.So,whenwearepostingthe DebitEntry,bymentioningtheTransactionTypewecancometoknowwhat typetotransactionitis.

AssetAccountingisbasedon4Rules:

[A] [B] [C] [D]

SubAssetMasteristobecreatedw ithreferencetotheMainAssetMaster MainAssetMasteristobecreatedwithAssetClass AccountDeterminationisspecif iedinAssetClass ForAccountDeterminationw eAssaignGLAccountbasedonNatureof Transaction

Preparedby:RaoMH 132

Wew illcreatetheAccountsandDetermineAccountslikebelowforAssetAccounting TestingPurpose

A/cto Create

A.Purchases 200000P&M

B.SaleofAsset

C.ProfitonSale

ofAsset

D.LossonSale

ofAsset d.F&F

E.LossDutto

Scrapping e.Vehicles

F.Depreciation

f.CapitalWIP

G.Acc.Depreciation

a.Heavy

b.Others

a.General

b.Expansion1

c.Expansion2

a.F&F

b.O/Equip

c.P&M a.Dept-A b.Dept-B

c.Dept-C

Mach.No1 (Cap.On15.04.05)

Mach.No2

(Cap.On20.06.06)

Motor(29.08.09)

b.Buildings

Account Determination

a.Land

Asset Class

a.FreeHold b.LeaseHold

a.Factory b.Admin

MainAsset Master

SubAsset Master

AdditionstotheMainAssetwillbecreatedasSubAssetMaster AccountDetermination:-TheItemsw illdeterminetheGLAccountstobePostedAutomatically MainAssetWillhavealwaysSubnumberZERO Depreciationw illbecalculatedattheSubAssetMasterLevel,fromthedateofCapitalizationof SubAssets.

CUSTOMIZATION:

Step1. CopyReferenceChartofDepreciation/DepreciationAreas: PATH:SPRO---->FinancialAccounting---->AssetAccounting---->Organizational Structures---->CopyReferenceChartofDepreciation/DepreciationAreas DoubleClickonCopyReferenceChartofDepreciation(TC=EC08) Menu---->OrganizationalObject---->CopyOrganizationalObject

FromChartofDep:ODE(MaxValuation:Germany) (TextField)→ENTERToChartofDep:PSL IgnoreWarningMessgae→ENTER SelectCreatRequestButton ShotDescription:AssetCustomizationforPSL→ENTER →ENTERtosaveinyourrequest. Wew illgetaMessageChartofDepreciationCopiedtoPSL→ENTER

Preparedby:RaoMH 133

SelectBackArrow DoubleClickonSpecifyDescriptionofChartofDepreciation SelectPositionButton ChartofDepreciationPSL→ENTER ChangeDescriptionto:ChartofDescriptionforPSL SelectSAVEorCTRL+S→ENTERsaveinyourrequest.to SelectBackArrow DoubleClickonCopy/DeletDepreciationAreas GiveChartofDepreciationPSL→ENTER SelectDepreciationAreas3,10,15,20,31,32,41&51 FromMENU---->EDIT----->DELETSAVE IgnoreWarningMessgae→ENTER →ENTERtosaveinyourrequest.

Step2. AsaignChartofDepreciatontoCompanyCodes: SamePath(TC=OAOB) SelectPositionButton CompanyCode:PSL→ENTER forCompanyCodePSLAssaignChartofDepPSL SelectSAVEorCTRL+S →ENTERtosaveinyourrequest.

SpecifyAccountDetermination UptoOrganizationalStructurePathisSame----->AssetClass---->SpecifyAccount Determination SelectNew EntriesButton NameforAccountDeterminationA/cDetrmination PSL10000Land PSL11000Buildings PSL20000Plant&Machinery PSL30000Funiture&Fittings PSL31000Vehicles PSL40000CapitalWorkInProgress

SAVE → ENTER tosaveinyourrequest.

Step3.

Preparedby:RaoMH 134

Step4. CreateScreenLayoutrules: SamePath SelectLayout1000,1100,2000,2100,2500,3000 SelectCopyasButton

ChangeScreen Layout 1000 1100 2000 2100 2500 3000 SAVE→

ChangetheNameto

to to to to to to

PSL1 PSL2 PSL3 PSL4 PSL5 PSL6 ENTER

Land Buildings Plant&Machinery Furniture&Fittings Vehicles CapitalWIP→ tosaveinyourrequest.

SamePath(TC=AS08) SelectChangeIntervalButton

ENTER

Step5. DefineNumberRangeInterval: CompanyCode:PSL SelectIntervalButton No.Range:01 FromNo:1 ToNo:100000 SelectIntervalButtononceAgain No.Range:02 FromNo:100001 ToNo:200000 SelectIntervalButtononceAgain No.Range:03 FromNo:200001 ToNo:300000 SelectIntervalButtononceAgain No.Range:04 FromNo:300001 ToNo:400000 SelectIntervalButtononceAgain No.Range:05 FromNo:400001 ToNo:500000 SelectIntervalButtononceAgain No.Range:06 FromNo:500001 ToNo:600000

→ ENTER

→ ENTER

→ ENTER

→ ENTER

→ ENTER

→ ENTER

→ ENTER&SAVE

tosaveinyourrequest.

Preparedby:RaoMH 135

DefineAssetClass: PathisSame(TC=OAOA) SelectNew EntriesButton 1stAsset:AssetClass:PSL1000(TextField) Description:FreeHoldLand ShortText:FreeHoldLand A/cDetermination:SelectPSL10000 ScreenLayoutRule:SelectPSL1 No.Range:01

Step6.

(LAND) (LAND)

** SelectIncludeAssetandInventoryDataCheckBox SelectNoAUCorSummaryManagementofAUCRadioButton (AUCStandsforAssetUnderConstruction) SelectSAVEorCtrl+S→ENTER

SelectNextEntryButton

tosaveinyourrequest.

2ndAsset:AssetClass: PSL1100(TextField) Description:FactoryBuildings ShortText:FactoryBuildings A/cDetermination:SelectPSL11000(BUILDINGS) ScreenLayoutRule:SelectPSL2(BUILDINGS) No.Range:02 SelectIncludeAssetandInventoryDataCheckBox SelectNoAUCorSummaryManagementofAUCRadioButton SelectSAVEorCtrl+S→ENTERtosaveinyourrequest. SelectNextEntryButton

PSL2000(TextField) Description:Dept-A ShortText:Dept-A A/cDetermination:SelectPSL20000(PLANT&MACHINERY) ScreenLayoutRule:SelectPSL3(PLANT&MACHINERY) No.Range:03 SelectIncludeAssetandInventoryDataCheckBox SelectNoAUCorSummaryManagementofAUCRadioButton SelectSAVEorCtrl+S→ENTERtosaveinyourrequest. SelectNextEntryButton 4thAsset:AssetClass:PSL2001(TextField) Description:Dept-B ShortText:Dept-B A/cDetermination:SelectPSL20000(PLANT&MACHINERY) ScreenLayoutRule:SelectPSL3(PLANT&MACHINERY) No.Range:03 SelectIncludeAssetandInventoryDataCheckBox SelectNoAUCorSummaryManagementofAUCRadioButton SelectSAVEorCtrl+S→ENTERtosaveinyourrequest. SelectNextEntryButton

3rdAsset:AssetClass:

Preparedby:RaoMH 136

5thAsset:AssetClass: PSL3000(TextField) Description:Furniture&Fixtures ShortText:Furniture&Fixtures A/cDetermination:SelectPSL30000(FUNITURE&FIXTURES) ScreenLayoutRule:SelectPSL4(FUNITURE&FIXTURES) No.Range:04 SelectIncludeAssetandInventoryDataCheckBox SelectNoAUCorSummaryManagementofAUCRadioButton SelectSAVEorCtrl+S→ENTERtosaveinyourrequest. SelectNextEntryButton

PSL3100(TextField) Description:VehiclesOthers ShortText:VehiclesOthers A/cDetermination:SelectPSL31000(VEHICLES) ScreenLayoutRule:SelectPSL5(VEHICLES) No.Range:05 SelectIncludeAssetandInventoryDataCheckBox SelectNoAUCorSummaryManagementofAUCRadioButton SelectSAVEorCtrl+S→ENTERtosaveinyourrequest. SelectNextEntryButton

PSL4000(TextField) Description:CapitalWorkInProcess ShortText:CapitalWorkInProcess A/cDetermination:SelectPSL40000(CAPITALWIP) ScreenLayoutRule:SelectPSL6(CAPITALWIP) No.Range:06 De-SelectIncludeAssetandInventoryDataCheckBox SelectLineItemsSettlementRadioButton SelectSAVEorCtrl+S

6thAsset:AssetClass:

7thAsset:AssetClass:

**WHYWESELECTED"INCLUDEASSETINVENTORY"CHECKBOX HereinventorymeansFixedAssetsInventoryList.OnceweselecttheCheckbox, whateverassetwecreatunderthisassetclass,willbeincludedinFixedAssets InventoryList AsperCompaniesAuditorsReportOrder(CARO),Auditorshouldspecifyinhis reportwethertheFixedAssetshavebeenphysicallyverif iedbytheManagementor Not InBigCompanies,PhysicalVerif icationwillbedoneinaPhasedManner. Whenwecreateanassetmaster,thereisafieldcalledLastVerif icationdate. AssetMasterLastVerif icationDate

1 2 3 4

5

31.03.2009 31.03.2008 31.03.2009 31.03.2009

31.03.2008

Inthereportifwegivetheverif icationdate 01.04.08to31.03.09wewillgetthelistof assetsphysicallyverif iedbetweenthosedays like1,3&4

Preparedby:RaoMH 137

Step7. SelectLineItemSettlementforCapitalWorkinProgress: on01.08.09MachineryPurchasedxxxxx Add:on05.08.09FreightChargespaidxxxx Add:on31.08.09CommissionChargespaidxxxx on02.09.09AssetCommissionedasMach.No1xxxxx SettleCWIPtoMachineNo1.LineItemWise DeselectIncludeAssetCheckBoxunderInventoryData.

DefineScreenLayoutforAssetMasterData: SPRO---->FinancialAccounts---->AssetAccounting---->MasterData---->ScreenLayout ---->DefineScreenLayoutforAssetMasterData DoubleClickonDefineScreenLayoutforAssetMasterData SelectPositonButton →ENTERGiveScreenLayout:PSL1 SelectPSL1Land DoubleClickonLogicalFieldGroupsFolder Select2PositingInformation DoubleClickonFieldGroupRulesFolder

CapitalizationFieldRequired SelectMainNoCheckBox SelectSubNoCheckBox

WehavecreatedPSL1LandLayout byCopyingLayout1000Land.Afterwardsifweare creatingLayoutXYZbycopyingLayoutPSL1,w hat

Step8. PATH:

¥

¥ Select CopyCheckBox

SelectSAVEorCtrl+S SelectBackArrow Select3TimeDependentData DoubleClickonFieldGroupRulesFolder CostCentreMateitOptionalEntryField SelectMainNoCheckBox SelectSubNoCheckBox SelectCopyCheckBox BussinessAreaMakeitRequiredEntryField SelectMainNoCheckBox SelectSubNoCheckBox SelectCopyCheckBox SAVE----->SelecgtBackArrow2Times

NOTE:

everfieldswehavechoosenforPSL1,w illbecopiedto XYZonlyifweselectCopyCheckBOX →ENTERtosaveinyourrequest.

SAMEPROCEDURETOBEFOLLOWEDFORLAYOUTSPSL2-BUILDINGS,PSL3- PLANT&MACHINERY,PSL4-FURNITURE&FIXTURES,PSL5-VEHICLES,PSL6- CAPITALWIP.

Preparedby:RaoMH 138

Step9. DefineScreenLayoutforAssetDepreciationAreas: SamePath SelectScreenLayout2000-DepreciationonAssetSubNoLevel DoubleClickonFieldGroupRulesFolder DepKeymakeitRequiredEntryField DeselectClassCheckBox SelectMainNoCheckBox SelectSubNoCheckBox SelectCopyCheckBox SAVE----->SelecgtBackArrow2Times

DetermineDepreciationAreasinAssetClass: SPRO---->FinancialAccounting---->AssetAccounting---->Valuation----->Determine DepreciationAreasinAssetClass ChartofDep:PSL→ENTER(TC==OAYZ) SelectAssetClass:PSL1000(FreeHoldLand) DoubleClickonDepreciationAreasFolder De-selectDe-ActivationCheckBoxforArea01(BookDepreciation) AreaLayout for01Select2000(DeponAssetSubNoLevel) 02Select2000 30Select2000 SelectSAVEorCtrl+S→ENTERtosaveinyourrequest. SelectBackArrow

SAMEPROCEDURETOBEFOLLOWEDTOASSETCLASSPSL1100-FACTBUILD, PSL2000-DEPTA,PSL2001-DEPTB,PSL3000-FURNITURE&FIXTURES,PSL3100- VEHILESOTHERS&PSL4000-CAPITALWIP.

Step10.

NOTE:

WhywehavetoDe-selectDeactivationCheckBoxforLandandCapitalWIPeventhough thereisnoDepreciationonLandandCapitalWIP.AtthetimeofCreatingLandMasterwegive CapitalizationDatew hichwouldbePurchaseDateofLandorRegistrationDateandRateof Depreciationas"0%" Layoutof2000-DepreciationonAssetSubNoLevelwillbelikebelow AssetNoMainNoSubNoCaptalization Date Mach.11020.04.2005 Motor1102.09.2009

SubNumberforMainAssetNowillalw aysbeZERO.Depreciationw illbecalculatedbasedon CapitalizationDate.Depreciationw illbecalculatedatSubNumberLevel.

Preparedby:RaoMH 139

Step11.Creationof15GLMasters(FS00) Create15GLMastersasmentionedbelowundertheTC=FS00

A/cto

Create 200000

200005

200010 200015

200020

200025 100200

100205 100210

100215

300102

Land

Buildings

Plant&Machinery Furniture&Fixtures

Vehicles

CapitalWIP Acc.DepBuildings

Acc.DepP&M Acc.DepF&F

Acc.DepVehicles

AssetSaleA/c

Description A/cto

Copy 200110

200000Group-FixedAssets

200000ReconciliationA/cType-Assets 200000SortKey-018(AssetNo)

200000FieldStatusGroup:G067(RecoAccount)

200000 200000Group-AccumulatedDepreciation

100200ReconciliationA/cType-Assets 100200SortKey-018(AssetNo)

100200FieldStatusGroup:G067(RecoAccount)

300100(ExchangeGainA/c) Group-OtherIncome

FieldStatusGroup-G052

300103 400302

400303 400500

ProfitonAssetSale LossonAssetSale

LossDuetoScrap DepreciationA/c

300100FieldStatusGroup-G001 300103Group-Admn

FieldStatusGroup-G001

400302 ------>LikeAbove<------ SorkKey-018

FieldStatusGroup-G001

400302Group-Depreciation

Othersasabove SorkKey-018

SorkKey-018

ParameterstoMaintain

Step12. AssaignmentofAccountsforAutomaticPostings: SPRO---->FinancialAccounting---->Assetaccounting----->Integrationwiththe GeneralLedger---->AssaingGLAccounts SelectPositionButton(TC==AO90) ChartofDepreciation:PSL→ENTER SeelctChartofAccountsPSL DoubleClickonAccountDeterminationFolder SelectAccountDeterminationPSL10000(Land) DoubleClickonB/SAccountsFolder A/ctoDetermine Acquisition:Acquisition&ProductionCosts200000(Land) LossMadeonAssetRetirementw /oRevenue400303(LossduetoScrap) ClearingAccountRevenuefromAssetSale300102(AssetSaleA/c) GainfromAssetSale300103(ProfitonAssetSale) LossfromAssetSale400302(LossonAssetSale) →ENTER&SAVEIgnoreWarningMessageandPressEnter →ENTERtosaveinyourrequest.

Preparedby:RaoMH 140

DoubleClickonAccountDeterminationFolder SelectAccountDeterminationPSL11000(Buildings) DoubleClickonB/SAccountsFolder

A/ctoDetermine Acquisition:Acquisition&ProductionCosts200005(Buildings) LossMadeonAssetRetirementw /oRevenue400303(LossduetoScrap) ClearingAccountRevenuefromAssetSale300102(AssetSaleA/c) GainfromAssetSale300103(ProfitonAssetSale) LossfromAssetSale400302(LossonAssetSale) →ENTER&SAVEIgnoreWarningMessageandPressEnter DoubleClickonDepreciationFolder AccumulatedDepA/cforOrdinaryDepr.100200(Acc.DepBuildingsA/c) Exp.A/cforOrdinaryDepreciation400500(DepreciationA/c) SAVE-->IgnoretheWarningMessage

DoubleClickonAccountDeterminationFolder SelectAccountDeterminationPSL20000(Plant&Machinery) DoubleClickonB/SAccountsFolder A/ctoDetermine Acquisition:Acquisition&ProductionCosts200010(Plant&Machinery) LossMadeonAssetRetirementw /oRevenue400303(LossduetoScrap) ClearingAccountRevenuefromAssetSale300102(AssetSaleA/c) GainfromAssetSale300103(ProfitonAssetSale) LossfromAssetSale400302(LossonAssetSale) →ENTER&SAVEIgnoreWarningMessageandPressEnter DoubleClickonDepreciationFolder AccumulatedDepA/cforOrdinaryDepr.100205(Acc.DepP&MA/c) Exp.A/cforOrdinaryDepreciation400500(DepreciationA/c) SAVE-->IgnoretheWarningMessage

DoubleClickonAccountDeterminationFolder SelectAccountDeterminationPSL30000(Furniture&Fixtures) DoubleClickonB/SAccountsFolder A/ctoDetermine Acquisition:Acquisition&ProductionCosts200015(Furniture&Fixtures) LossMadeonAssetRetirementw /oRevenue400303(LossduetoScrap) ClearingAccountRevenuefromAssetSale300102(AssetSaleA/c) GainfromAssetSale300103(ProfitonAssetSale) LossfromAssetSale400302(LossonAssetSale) →ENTER&SAVEIgnoreWarningMessageandPressEnter DoubleClickonDepreciationFolder AccumulatedDepA/cforOrdinaryDepr.100210(Acc.DepF&FA/c) Exp.A/cforOrdinaryDepreciation400500(DepreciationA/c) SAVE-->IgnoretheWarningMessage

Preparedby:RaoMH 141

DoubleClickonAccountDeterminationFolder SelectAccountDeterminationPSL31000(Vehicles) DoubleClickonB/SAccountsFolder

A/ctoDetermine Acquisition:Acquisition&ProductionCosts200020(Vehicles) LossMadeonAssetRetirementw /oRevenue400303(LossduetoScrap) ClearingAccountRevenuefromAssetSale300102(AssetSaleA/c) GainfromAssetSale300103(ProfitonAssetSale) LossfromAssetSale400302(LossonAssetSale) →ENTER&SAVEIgnoreWarningMessageandPressEnter DoubleClickonDepreciationFolder AccumulatedDepA/cforOrdinaryDepr.100215(Acc.DepVehiclesA/c) Exp.A/cforOrdinaryDepreciation400500(DepreciationA/c) SAVE-->IgnoretheWarningMessage

DoubleClickonAccountDeterminationFolder SelectAccountDeterminationPSL40000(CapitalWIP) DoubleClickonB/SAccountsFolder A/ctoDetermine Acquisition:Acquisition&ProductionCosts200025(CapitalWIP) LossMadeonAssetRetirementw /oRevenue400303(LossduetoScrap) ClearingAccountRevenuefromAssetSale300102(AssetSaleA/c) GainfromAssetSale300103(ProfitonAssetSale) LossfromAssetSale400302(LossonAssetSale) →ENTER&SAVEIgnoreWarningMessageandPressEnter

NOTE:

Step13.

NoDepreciationforCapitalWIP

SpecifyDocumentTypeforpostingofDepreciation: SPRO----->FinancialAccounting--->AssetAccounting---->Integrationw iththeGeneral Ledger---->PostDepreciationtotheGeneralLedger---->SpecifyDocumentTypesfor PostingofDepreciation(TC===OBA7) DoubleclickonDefineDocumentTypes SelectTypeAF(DepreciationPostings) SelectDetailsButton No.Range:04 SelectNoRangeInformationButton CompanyCode:PSL SelectChangeIntervalButton SelectIntervalButton NumberYearFromNoToNoExternal RangeChkBox 042009700001800000√→ENTER&SAVE IgnoreWarningMessageandPressEnter

Preparedby:RaoMH 142

**** AsperECC6.0ofSAPDocumentation,w eshouldnotselectExternalCheckBoxatthe timeofNumberRangeIntervals.UptoVersion4.7EEselectionisrequired.Whenwe selecttheExternalCheckBox,atthetimeofpostingthedocument,wehavetospecify whatshouldbethedocumentnumber.ThereisanexceptiontothisforDepreciation DocumentsPostings. INF-02,w henwearepostingaDocument,Wecanpostonedocumentatatime. WhereasforDepreciationPostingssystmew illpostNumberofDocumentsatatime basedontheAccountDetermination. PSL10000Land PSL11000Buildings PSL20000P&M→SystemWillgenerate4documentsatatimemonthly PSL30000F&FasAccountDeterminationsare4 PSL31000Vehicles PSL40000CapitalWIP

SpecifyIntervalsandPostingRules:SamePath SelectCompanyCode:PSL DoubelClickonPostingRulesFolder SelectMonthlyPostingRadioButton SAVE→ENTERtosaveinyourrequest.

(TC==OAYR) Step14.

Step15. SpecifyRoundingOffNetBookValeuand/orDepreciation: PATH:SPRO---->FinancialAccounting---->AssetAccounting---->Valuation----> AmountSpecif ications(Comp.Code/Dep.Area)---->SpecifyRoundingoffNetBook Valueand/orDepreciation(TC===OAYO) IgnoreMessageandPressEnter CompanyCode:PSL DoubleClickonRoundingSpecif icationsFolder SelectArea:01(BookDepreciation) SelectDetailsButton SelectAutomaticallyCalculatedDepreciationCheckBox SelectRoundingRadioButton SAVE→ENTERtosaveinyourrequest.

CreationofDepreciationKeys: InCreationofDepreciationKeyswehave5steps. DefineBaseMethods DefineDecliningBalanceMethodAllthe4stepswillbeassaignedinStep5 DefineMultilevelMethods MaintainPeriodControlMethod MaintainDepreciatioKey5thStepwillbeassaignedinAssetMaster

Customizationof5stepsisdetailedbelow

Step16.

Step1. Step2. Step3. Step4. Step5.

Preparedby:RaoMH 143

Step1. DefineBaseMethods SPRO---->FinancialAccounting---->AssetAccounting---->Depreciation--->Valuation Methods---->DepreciationKey---->CalculationMethods---->DefineBaseMethods 0014Ordinary:ExplicityPercentage(afterendoflife)

Ordinary--MeansOrdinaryDepreciation ExplicitPercentage---Wefollow percentagesspecif iedinCom.ActSchedule14. AfterEndofLife---NodepreciationshouldbecalculatedifNetBookValue=ZERO

DefineDecliningBalanceMethod: ChartofDepreciation:PSL NoteDow ntheNumber'001 Wew illmentionthisnumberin5thStep

DefineMultilevelMethods: SelectNew EntriesButton MultilevelMethodP1 ValiditySatart:Selectfrom SAVE→ENTER DoubleClickonLevelsFolder SelectNew EntriesButton AcquisitionYear Year 9999999

SamePath(TC==AFAMD) →ENTER (inthisStepNothingtosave)

*

Step2.

Step3. SamePath

Description:5%SLM OrdinaryDepreciationDate tosaveinyourrequest.

(TC==AFAMS)

Period

12

BaseValuePercent

01 5 →SAVE

DoubleClickonMultilevelMethodFolder SelectNextEntryButton MultilevelMethodP2(TextField) Description:5%WDV ValiditySatart:SelectfromOrdinaryDepreciationDate SAVE→ENTERtosaveinyourrequest. DoubleClickonLevelsFolder SelectNew EntriesButton AcquisitionYearPeriodBaseValuePercent Year 999999912245 (N.B.V)

→SAVE

Preparedby:RaoMH 144

Note:SomeoftheFieldsinabovestepsarebriefedbelowforinformation. Point1.ValidityStartFrom:OrdinaryDepreciationStartDate HereOrdinaryDepreciationDatemeans,thedatefromwhichsystemshouldcalculate depreciation.NormallyitshouldbetheCapitalizationDate.InsomeCountriesitw illbe from1stofNextmonthofCapitalization. AssetMasterinIndiaSomeotherCountries A.CapitalizationDT:05.09.200905.09.2009 B.OrdinaryDepDT:05.09.200901.10.2009

Point2. Levels AcquisitionYear:9999.IfwegiveAcquisitionYearas2009.5%depreciation

Rateisapplicabletoonlyfortheassetspurchasedin2009.Ifwemention9999,5%is applicabletoanyassetacquiredinanyyear. Years:999(MaximumNo.ofYears) If theDepreciationMethodisStraightLineMethodandDepRateis5%-Lifeofasset canbeassuemedas20Years,ifrateis1%Lifewouldbe100Years.ButinWritten Dow nvalueMethodLifeoftheAssetisdiff iculttocalculateastherewouldalwaysbe somereminingvalue.Ifw eselect999forYears,itw illcalculateuptoanynumberof Years. Period:12MeansthenumberofMonths BasicValue:01-AcquisitionValue--itisapplicabletoStraightLineMethod. InSLM,Depw illbecalculatedalwaysonAcquisitionValue 24-NetBookValue--itisapplicabletoWrittenDownMethod. inWDVdepw illbecalculatedontheNetBookvalue. Percent:RateofDepreciation Reduction:Ex:AcquisitionValueoftheAsset:100000 Less:EstimatedScrapValueattheendofthe LifeoftheAsset.1000 ActualAssetValueforDepreciationPurpose99000 Ifwearefollowing5%DepRateinReductionMethod,Depw illbecalculated on99,000butnoton100,000.InIndiathismethodisnotapplicable. RemLife:Depreciationwillbecalculatedin2ways.OneisPercentageMethod SecondOneisUsefulLifeMethod.InIndiaatPresent2ndMethodisnot usingbymostoftheCompanies.ForExample.IfanAssetisPurchasedin 2004forRs.100,000whichishavingUsefulLifeof20Years.SoDepreciation PerAnumisRs.5,000.IfthisCompanyisImplementingSAPfrom2009 onwards.Already5yearsaccountingwasdoneinOtherAccountingSoftware. ATthetimeofCreationofAssetMasterinSAPweshouldmentionlike AcquisitonValue:100,000,Acc.Depreciation:25,000.SelectRemaining LifecheckBox.Systemw illKnow RainingLifeofAssetis15years. Systemwillcalculatedepreciationfor15yearsonly.Thissystemisapplicable ifDepreciationMethodisStraightLineMethodinwhichlifeofassetcanbe assumed.InWDVitisnotpossible.

Preparedby:RaoMH 145

Step4. MaintainPeriodControlMethods: ChartofDepreciation: SelectNew EntriesButton PeriodDescription Control Method 006PSLPeriodControl Method SAVE→ENTER

PSL

Acq. Year

01

SamePath →ENTER

Additions

(TC==AFAMP)

Retirement Transfers

0101 (ProrataatPeriodStartDate) tosaveinyourrequest.

01

Step5. MaintainDepreciationKeys:SamePath(TC==AFAMA) SelectNew EntriesButton Dep.Key:PSL1 Description:5%StraightLineMethod SelectPeriodControlAccordingtoFiscalYear√ SelectDepreciationtotheDay√ SAVE→IgnoreWarningMessage→ENTER →ENTERtosaveinyourrequest. DoubleClickonAssaignmentofCalculationMethosFolder SelectNew EntriesButton DepreciationType:OrdinaryDepreciaton(SelectfromDropDow n Phase:FromtheStartofDepreciationButton) BaseMethod:0014 Decl.BalMethod:001 PeriodControlMethod:006 MultilevelMethod:P1 Class:StraightLineDepreciation(SelectfromDDButton) SAVE→SelectBackArrow4times SelectDepreciationKey:PSL1 SelectActivateButton→SAVE

SelectNew EntriesButton Dep.Key:PSL2 Description:5%WrittenDownValueMethod SelectPeriodControlAccordingtoFiscalYear√ SelectDepreciationtotheDay√ SAVE→IgnoreWarningMessage→ENTER →ENTERtosaveinyourrequest. DoubleClickonAssaignmentofCalculationMethosFolder SelectNew EntriesButton DepreciationType:OrdinaryDepreciaton(SelectfromDropDow n Phase:FromtheStartofDepreciationButton) BaseMethod:0014 Decl.BalMethod:001 PeriodControlMethod:006 MultilevelMethod:P2

Preparedby:RaoMH 146

Note:

Class:DecliningBalanceDepr.(SelectfromDDButton) SAVE→SelectBackArrow4times SelectDepreciationKey:PSL2 SelectActivateButton→SAVE SelectFirstPage/Control+PageUpButtononTopRightSide SelectDepreciationKey:0000(NoDepreciation&NoInterest)andSelect ActivateButton ActivationofDepreciationKey'0000isnecessaryforLandandCapitalWIPasthere isnoDepreciationonthese2assets.

ENDUSERA REA:

Step1. CreationofMainAssetMaster: Accounting---->FinancialAccounting---->FixedAssets----->Assets---->Create---> Asset(TC==AS01) AssetClass:PSL2000(DeptA) Comp.Code:PSL Description:MachineNo1 Capitalizedon:10.04.2009 SelectTimeDependentTab BusinessArea:PSLH SelectDepreciationAreasTab DepreciationKey:PSL1(5%StraightLineMehtod) UsefulLife15YrsThisisonlyofInformationpurpose Period6MonthsNottoCalculateDep.Basedonthis. OrdinaryDep. StartDate:10.04.2009 SAVE→SystemWillgiveaMessageAssetNo200001SubNo.0created (MainAssetNoalw ayswillhaveSubNumberZERO)

CreationofSubAssetMaster: UptoCreatePathisSame---->Subnumber---->Asset

Step2. (TC==AS11)

AssetNumber:200001 CompanyCode:PSL Description:Motor Capitalizedon:07.09.2009 SelectTimeDependentTab BusinessArea:PSLH SelectDepreciationAreaTab DepreciationKey:PSL2(5%WrittenDow nValueMethod) UsefulLife15YrsThisisonlyofInformationpurpose Period6MonthsNottoCalculateDep.Basedonthis. OrdinaryDep. StartDate:07.09.2009 SAVE→SystemWillgiveaMessageAssetNo200001SubNo.1created

Preparedby:RaoMH 147

Step3. PostingofMainAssetPurchase: Accounting----->FinancialAccounting---->FixedAssets---->Posting---->Acquisition----> ExternalAcquisition---->WithVendor(TC==F-90)

Doc.Dt:10.04.09Type:KRComp.Code:PSL Post.Dt:10.04.09 PostKey:31A/c:4400001→ENTER IgnoreWarningMessage→ENTER Amount:500000BusinessArea:PSLH Text:MachineryPurchasePosting PostKey:70(DebitAsset)A/c:200001-0 TransactionType:100(ExternalAcquisitionofAsset)→ RemoveTDSCodes→ENTER Amount:*Text:+ FromMENU---->DOCUMENT---->SIMULATE---->SAVE ENTER

AssetNo200001-0updatesGLaccountNo200010Plant&MachineryAutomatically Becauseof: 2ndRule:MainAssetMastertoCreateWithReferencetotheAssetClass200001-0 createdwithreferencetoAssetClassPSL2000(DeptA). 3rdRule:AccountDeterminationisspecif iedinAssetClass.AccountDetermination PSL20000P&Mspecif iedinAssetClassPSL2000(Dept-A) 4thRule:ForAccountDeterminationw eassaignGLAccountBasedontheNatureof Transaction.ForAccountDeterminationPSL2000incaseofAcquisition,wehave givenGLA/c200010Plant&Machinery.

Step4. PostingofSubAssetPurchase(F-90)

Doc.Dt:07.09.09Type:KRComp.Code:PSL Post.Dt:07.09.09 PostKey:31A/c:4400001→ENTER IgnoreWarningMessage→ENTER BusinessArea:PSLHAmount:60000 Text:MotorPurchasePosting PostKey:70(DebitAsset)A/c:200001-1 TransactionType:100(ExternalAcquisitionofAsset)→ RemoveTDSCodes→ENTER Amount:*Text:+ FromMENU---->DOCUMENT---->SIMULATE---->SAVE

Note1stRule:SubAssetMasteristoCreatew ithreferencetotheMainAssetMaster. 200001-1createdwithreferencetoMainAsset200001MachineNo1. TheotherRules2nd,3rd&4tharesameasabove.

ENTER

Preparedby:RaoMH 148

Report1:Reporttoview EachSubAssetWise,Year-wiseValues: Accounting---->FinancialAccounting---->FixedAssets---->Asset---->AssetExplorer (TC==AW01N) GiveAssetNo:200001-0→ENTER Toview DepreciationCalculations SelectDisplayDep.CalculationButton SelectPeriodInformationButton WecanseetheReportofDepreciationCalculation SelectBackArrow SelectComparisionsTab ChangetheAssetto200001-1 WecanseetheDepreciationforSubNumber1 SelectPlannedValuesTab ChangetheFiscalYearto2010→ENTER SelectDisplayDep.CalculationButton WecanseetheReportofDepreciationCalculation SelectBackArrow Report2:ReporttoviewAllAssetsforaParticularPeriod Accounting---->FinancialAccounting--->FixedAssets--->InformationSystems---> ReportonAssetAccounting--->AssetBalances---->BalanceLists--->AssetBalances---> ByBusinessArea(TC==S_ALR_87011965)

PressAllSelectionsButton GivetheCompanyCode:PSL ChangeReportDate:30.09.09 SelectExecuteButton WecanseeSummaryReportforallassets DoubleClickonDept-A,wecanseeforthatparticulararea DoubleClickonMachineNo1,w ecanseethereportforMachineNo1 SelectBackArrow3times GiveReportDate30.04.09 SelectExecuteButton DoubleClickonDept-A

Step5. DepreciationRUN: Accounting--->FinancialAccounting---->FixedAssets---->PeriodicProcessing---> DepreciationRun---->Execute(TC==AFAB) Comp.Code:PSL FiscalYear:2009 PostingPeriod:01 SelectPlannedPostingRunRadioButton SelectTestRunCheckBox SelectExecuteButton IgnoreWarningMessageandSelect"YES"totheMessage IfanyErrorshascome,toViewtheErrors SelectEroorListsButton(F7) SelectBackArrow

Preparedby:RaoMH 149

DeselectTestRunCheckBox FromMenu---->ProgramExecuteinBackground OutputDevice:LP01→

ENTER → ENTERonceagain

DepreciationRunProgrammew illtakesometimetoCompleate.InLiveEnvironment whereAssetsaremore,ittakemuchtime.SoSAPhasgivenanoptiontokeepthe programmescheduledtoruninnightswhennodataentrywilltakeplace.Deprun programmew illtakeplaceinServersystemnotatUserSystemlevel.Tomake Schedules,follow thebelowprocess. SelectDateandTimeButton Time:23hrs00min00ssScheduleStartDate:08.09.09 SAVE ToRunImmediately,SelectImmediateButton SelectSaveorCtrl+S WegetaMessage"BackgroundTabwasscheduledforProgramme:"RAPOST2000"

ToChecktheJobisProcessedorNot: fromMenu---->System---->Servicess---->Jobs--->JobOverview SelectExecuteButton

ToViewtheDocumentPosted(TC==FB03) Toview theDocumentpostedbySystemforDepreciationuseTC=FB03. SelectDocumentListButton Comp.Code:PSL Doc.Type:AF(depreciationDocumenttype) SelectExecuteButton DoubleClickonDocumentNumberforDrilldow nandseetheEntryfortheDoc.Posted DoubleClickonDocumentNumberforDrilldow nandseetheEntryfortheDoc.Posted

InDepreciationRunScreenWEhave4optionsforDepreciationCalculation(AFAB) 1.PlannedPostingRun Comp.Code:PSL FiscalYear:2009 PostingPeriod:02(May) SelectPlannedPostingRunCheckBox BeforeExecutingdepreciationrunforMayandafterEexutingDepreciationRunfor April,ifwecommissionedNewAssetwithAprilDate.Ex:Mach.No2dated25.04.09 ifwerunDepreciationProgrammeforMaysystemw illcalculatedDeplikebelow ForAsset200001-0:Depfrom01.05.09to31.05.09(AsforAprdepalreadycalculated) ForAsset200002-0:Depfrom25.04.09to31.05.09(AsforAprdepNotcalculated) 2.RepeatRun: InsteadofSelectingPlannedPostinglikeinEarlierCaseforAssetNo200002-0,wecan SelectRepeatRunforApril.IfweselectedRepeatRun,Systemw illchecktheAssets forwhichDepreciationisnotcalculatedinAprilandposttheDepreciationinthat Period. RepeateRunispossibleonlyfortheLatestPlannedRuni.e,inthiscaseforAprilonly BeforeRepeatRun,thereshouldbePlannedPostingRunforthatPeriod.

Preparedby:RaoMH 150

PeriodforwhichRepeatRunisgoingonshouldbeinOpen. InthePresentExample.Whenw eSelectedRepeatRunSystemwillcalculateDepre. forMachineNo200002-0from25.04.09to30.04.09andpostinAprilMonth WhenwerunforMay,wehavetochoosePlannedPostingthensystemw illconsider ForAsset200001-0:Depfrom01.05.09to31.05.09 ForAsset200002-0:Depfrom01.05.09to31.05.09

3.Restart: ThisOptionisusefulwhenwehaveScheduledDepreciationRunandbecauseofany Reasons(EitherTechnicalorPow erProblems)thescheduledJobisnotFinished, SystemgivesaMessagethatJobisnotCompleted.SelecttheRestartRadioButton

4UnplannedPosting: ThisoptionistobeselectedwhentheDepreciationPostingisnotasperPlannedone InLiveEnvironment,monthlyw epassaProvisionalEntryinF-02insteadofRunning DepreciationProgrammeinSAP.Entrywillbelikebelow

DepreciationProvisionA/cDr toAccumulatedDepreciationProvisionAccount OnceAuditisover,wew illreversethemanualEntriesandRunDepreiciationinSAP Comp.Code:PSL FiscalYear:2009 Period:12(uptoMarch) SelectUnplannedPstingRun

SALEOFASSET:

Ex:

WhenwesaletheAsset,wew illtransfertheAcc.Depreciationtothe ParticularAssetandtransfertheProftorLossonsaleofAssettoP&LA/c SupposeifwesoldAssetNo:200001-0 AcquistionValue500000 Less:AccumulatedDepupto30.04.091438 NetBookValueason30.04.09498562 AssetSaleon01.05.09501000 ProfitonSaleofAsset(501000-498562)2438

Step1. ToMakeAssetRetirementFieldasRequiredFieldforFieldStatusGroupG052 (AccountsforFixedAssetsRetirement)(TC==OBC4)

SelectFieldStatusVariant:PSL DoubleClickonFieldSatusGroupFolder DoubleClickonFieldSatusGroupG-052 DoubleClickonAssetAccounting MakeAssetRetirementasRequiredEntryField SAVEorCtrl+S→ENTERtosaveinyourRequest.

Preparedby:RaoMH 151

Step2.

NOTE:

AssetSale: Accounting--->FinancialAccounting--->FixedAssets---->Posting---->Retirement----> Retirementw ithRevenue---->WithCustomer(TC==F-92) Doc.Dt:01.05.09Type:DRComp.Code:PSL PostDt:01.05.09 PostKey:01A/c:3000001→ENTER Amount:501000Buss.Area:PSLHText:AssetSalePosting PostKey:50A/c:300102(AssetSalea/c)→ENTER Amount:*Buss.Area:PSLHText:+ FromMenu---->Document---->Simulate SelectAssetRetirementCheckBox→ENTER AssetNumber:200001AssetNumberwhichisSelling SubNumber:0 TransactionType:210(thiswillcomebyDefault) AssetValueDate:01.05.09 SelectcompleteRetirementCheckBox→ENTER DoubleClickonBlueFontLineItems→SAVE EventhoughWepostedonly2Entries,Systemwillgenerate6postingsautomatically likebelow PostKeyA/cAmount 01Customer501000Dr 701438DrAcc.DepP&M 40AssetSale501000Dr 50AssetSale501000Cr 75P&M200001-0500000Cr 50ProfitonSaleofAsset2438Cr InNormalAccountWegiveCredittoPlant&Machinery INSAPbyusingthemethodofAssetSale,Postingw illbedoneAutomaticallywhen weSaletheAsset. IttheAssetissoldon12.05.09insteadof01.05.09,atthetimeofAssetsalewedonot runDepreciationProgrammeinSAP.Wew illruntheprogrammeasusualattheend ofthemonthorendoftheyear.Eventhoughwedonotrunthedepreciationprograme systemew illcalculatethedepreciationuptothedateofSaleofAssetandcalculatethe ProfitonSaleofAsset.OnthedaywhenweruntheDepreciationProgramme,system willcalculatedepreciationforthesoldassetuptothedateofSaleofAssetandpost theentryontheProgrammeRunDate.

TRANSFEROFASSET:

WehaveAssetNo200001-0,wewanttotransferthisassetfromHydunittoBangalore Unit.InthistypeofTransferswehavetotransfertheAssetatCostprice.Therewillbe nochangeintheLifeoftheAssetasitistransferredw ithintheCompanyCodeLevel. WhenwearetransferringtheAssetw ithin2unitsofthesameCompanyCode,there willbeNoPROFITorNOLOSS.WehavetotransferbothAcquisitionValue(Gross Value)andAccumulatedDepreciationonthatAsset.EventhoughDepProgrammeis notrun,uptothedateoftransferdepreciationwillbeconsideredinsendingunit.From thedateofTransferDepreciationw illbeconsideredinReceivingUnit.

Preparedby:RaoMH 152

Thereare2typesinAssetTransfers Tw oStepTransferProcedure InthisMethodfirstwehaveto 1CreateAssetMasterinReceiving Unit(AS01) 2TransfertheAssetValues

OneStepTransferProcedure InthismethodwewillcreateAsset MasterandTransferValuesinOne Steponly

Tw oStepTransferProcedureisfollowedwhenwewanttoTransferNumberofAssets ataSingleTimeorAssetwhichisgoingtoTransferredw illbetheSubAssetMaster intheReceivingUnit. ForTestingPurposeweareCoveringOneStepProcedure PATH:Accounting----->FianancialAccounting----->FixedAssets---->Posting----> Transfer--->TransferwithinCompanyCode(TC==ABUMN) SubNo:0Doc.Date:01.05.09AssetNo:200001 Post.Dt:01.05.09AssetValueDt:01.05.09 Text:AssetTransfer SelectNewAssetRadioButton (NoofReceivingUnit)Description:MachineNo75 AssetClass:PSL2001(Dept-B) SelectMasterDataButton BusinessArea:PSLH SelectAdditionalDataButton Capitalizedon:01.05.09 SelectDepreciationAreaTab DepKey:PSL1(DepKeyshouldbesameasinSendingUnit) UsefulLife:15OnlyforInformaionpurpose Period:5 Ord.Dep.Date:01.05.09(FromdateofDepinreceivingUnit) SelectBackArrow→ENTER&SAVE WecanseethemessagethatDocumentPosted.

ToViewthePostedDocumentUseTC=FB03 DocumentNo:35(DocumentNumberisthatw hichitpostedearlier) →ENTERWecanseetheDocumentw hichSAPPostedforTransferofAsset

SCRAPPINGOFASSET:

Wehavesomanyassets,outofthatAssetMotor200000-1isoneAsset.Ifwearenot abletoUse/Sold/Trnasfertheasset,wewillScrapit.TheNetBookValueofAssetw ill bechargedtoP&LAccount. AsperAccountingStandard28-ImpairmentofAssets:Iftherealisablevalueofthe assetsarelessthantheNetBookValue,andFutureCashFlowsareNegative,thenwe havetoImpairtheAsset. Ex:AcquisitionValue:100000 Acc.Depreciation20000 NetBookValue80000 ExpectedSalePrice70000 FutureCashLossesPartialImpairment10000

Preparedby:RaoMH 153

ToView MotorValuesason31.10.2009(S_ALR_87011965) PressAllSelectionsButton CompanyCode:PSL Buss.Area:PSLH ReportDate:31.10.09 SelectExecuteButton(F8) DoubleClickonDept-A WecanseeAssetsinDept-A

ScrappingofAsset:PATH:->Accounting---->FinancialAccounting---->Fixed Assets---->Posting---->Retirement---->AssetRetirementbyScrapping(TC=ABAVN) AssetNo:200000-1200000SubNo:1 Doc.Dt:01.11.09Post.Dt:01.11.09AssetValueDT:01.11.09 Text:AssetScrappingSAVE

GoandSeeDocumentPosted(FB03) Doc#36(LastPostedDocumentNumberofAssetScrapping) Comp.Code:PSL F.Year2009→ENTER

CAPITALWORKINPROGRESSLINEITEMSETTLEMENT: Whenwepurchaseasseton01.08.09MachineNo1,wew illdebitittoCapitalWork inProgressaccount. on05.08.09FreightchargesPaidandDebitedtoCWIPA/c on12.08.09CommissioningChargesPaidDebitedtoCWIPA/c AssetisCapitalizedon16.08.09asMachineNo16. SettlementofCWIPtoMachineNo1LineItemw iseisnecessary. Customization: Step1.DefineSettlementProfile: SPRO--->FinancialAccounting---->AssetAccounting---->BusinessTransactions----> CapitalizationofAssetsunderConstruction---->Define/AssaignSettlementProfiles DoubleClickonDefineSettleementProfile(TC==OK07) SettlementProfileAI(SettlementofAssetCostConstructions) SelectDetailsButton Select"TobeSettledinFullRadioButton" AllocationStructure:01CoAllocationStructure DefaultObjectType:FXA(Assets) Select%settlementCheckBox SelectEquivalenceNumbercheckBox SelectAmountSettlementCheckBox UnderValidReceivers: ForFixedAssets----->SettlementRequired Doc.Type:AA(AssetPosting) Max.NoofDistributionRules:999 ResidenceTime12Months→SAVE SelectBackArrow2Times

Preparedby:RaoMH 154

DoubleClickonAssaignSettlementProfiletoCompanyCode SelectPositionButton Comp.Code:PSL→ENTER ForPSLAssaignSettlementProfileAI SAVE→ENTERtosaveinyourrequest.

ENDUSERAREA: Step1:CreationofCaptialWorkInprogressAssetMaster(AS01) (CapitalWIP)AssetClass:PSL4000 Comp.Code:PSL Description:CapitalWorkInProgress Capitalizedon:01.08.09(Dateshouldbethepurchaseddateasitis postedtoCapitalWIP) SelectTimeDependentTab BusinessArea:PSLH SelectDepreciationTab Dep.Key:0000→SAVE AssetNumber:500001-0

Step2: MachineryPurchasePosting(F-90) Doc.DT:01.08.09Type:KR Post.DT:01.08.09PostKey:31

→ENTER Amount:50000Buss.Area:PSLH Text:MachineryPurchasePosting PostKey:70(AssetDebit)A/cNo: T.Type:100(ExternalAcquisitionofAsset) RemoveTDCCodesand→ENTER Amount:*Text:+ FromMenu----->Document----->Simulate&SAVE

Step3: PostingofFreightonAssetPayment(F-02) Doc.DT:05.08.09Type:SA Post.DT:05.08.09 Post.Key:70A/c:500001-0 Amount:15,000Text:FreightPayment PostKey:50A/c#200105 BusinessArea:PSLHAmount:* FromMenu----->Document----->Simulate&SAVE

Comp.Code: VendorA/c:

PSL 4000001

500001-0 →ENTER

Comp.Code:

T.Type: 100

PSL

→ENTER TEXT:+

Preparedby:RaoMH 155

Step4: CreationofMachineryAssetMaster(AS01) AssetClass:PSL2000 Comp.Code:PSL→ Description:MachineNo16 Capitalizedon:16.08.09 SelectTimeDependentTab BusinessArea:PSLH SelectDepreciationTab Dep.Key:PSL1 UsefulLife:16Years Period:6Months Ord.DepStartDt:16.08.09→ Wew illgetthemessagethatAssetNumber:

ENTER

SAVE 200004-0 Created

Step5: SettlementofCapitalWorkInProgresstoMachineNo16. Accounting---->FinancialAccounting---->FixedAssets----->Posting---->Capitalized AssetUnderConstruction---->Distribute.(TC==AIAB)

Comp.Code:PSL →Execute(F8) Menu--->Edit---->Select---->SelectAll SelectENTERButtononScreen

Category

FXA

SettlementRec.ST Receiver 200004-0Mach.#16

%

100→ SelectBackArrow & SAVE

Asset:500001 Sub.No:0

selectSettlementButton AssetValueDate:16.08.09 Text:CapitalWorkInprogressfor16Settlement DeselectTestRunCheckBox Execute--->WewillGetMessageTransactionwasPosted.

GoAndSeetheDocumentPosted:UseTC=FB03

NOTE: BeforeTransferingtheCWIPSettlement,WehavetoAssaignSettlementDocument NumberRangesinControllingforPostingtheSettlementDocument.Othew iseSystem willgiveError

Preparedby:RaoMH 156

DATATAKEOVER(LSMW)

DataTakeoverisanimportantTopictobeconcentratedinImplementationProcedure.Ifany Companyw hichisusingsomeotherSoftwareforAccountingpurposeisswithchingoverto SAP,ClosingbalancesinpreviousSoftwarew illbetakenasOpeningBalancesinSAP.Forthis ThereshouldbeCutoffDateinOldSoftware.DuringtheProcessofDataTakeover,itisadviced topracticenottopostanytransactionsinOldSoftwareuntiltheDataTakeoveriscompleted, otherwiseconfusionwillariseorbalancesmaynotmatch.

INSAP,DataTakeoverisof2Processes 1.MastersUploading 2.BalancesUploading

MastersUploading: INmasterswehave GLMasters:FS00

VendorMasters:XK01 CustomerMasters:XD01 AssetMasters:AS01 MaterialMasters:MM01 InLiveEnvironment,ifw ehaveNumberofMastersitisDiff iculttoCreateinSAP OnebyOne.SowefirstCreateallFieldsinExcel.FlowofMastersUploadingw illbelike Below

Step1: CreateMastersDatainExcelFile ↓ ↓ Step2:ConvertExcelFiletoTextFormat ↓ ↓ Step3:(Wehave3MethodsforUploadtoSAP UploadingtoSAP)↓ ↓ ↓↓↓ ↓↓↓ LegacySystemBatchDataComputerAided ManagementComunicationTestingTools WorkBench(BDC)(CATT) (LSMW)↓↓ ToDothisABAPPrgrammingrequiredThisisusedonlyforTestingPurpose ButnotforDataUploading

AsLSMWistheJobofFunctionalConsulatant,wearecoveringthistopicforlearning purpose

Preparedby:RaoMH 157

Step1:OpenaNew ExcelFileandNoteDow ntheValuestobeUploaded GLA/c#Comp.A/cP&LStB/SShortTextLongText CodeGroupA/cA/c 1234567 100001PSLSCPLXPref.ShareCapPref.ShareCap 200125PSLCASTXInventoryStoresInventoryStores 300001PSLSALEXSalesTradingSalesTrading 400101PSLPRSNXWagesA/cWagesA/c

OnlyBal inLoc Currency 9 X X X X

Line Item Display 10 X X X X

Sort Key

11 001 001 001 001

Field Status Group 12 G001 G001 G001 G001

A/c Currency 8 INR INR INR INR

RemoveColumnHeadingsandDeleteOtherSheetsinExcelFile SelecttheTotalSheetbyclickingontheleftCorner ClickRightMouseButtonandSelectformatCells SelectText------->SelectOKButtonfromMenu---->SAVEas SaveAstype:Text(tabDelimited) GivetheFileName:PSLTextSelectSaveButton SelectNoforthemessage"toKeepWrokbookFormat" SelectcancelButtonFromMenu---->File---->Close SelectNoButtonfortheMessageSaveExcelFile.

Step2. OpenaNew ExcelFileandNoteDow ntheTechnicalNameofEachField.Itshouldbe inthesameorderoff ieldsinTextFile.ToChecktheTechnicalNamesgototheScreen ofFS00.InFS00ScreenkeeptheCursoronGLA/candPressF1.SelectTechnical InformationButton.DoubleClickonFieldNameSAKNR.Likethatw ecansee technicalnamesofotherfields.

Component Datatype Length FieldName SAKNRC BUKRSC KTOKSC XPLACCTC XBILKC TXT_20MLC TXT_50MLC WAERSC XSALHC XKRESC ZUAWAC FSTAGC SavetheFileinExcelFormatasPSLExcel

10 4 4 1 1 20 50 5 1 1 3 4

GLA/c Comp.Code A/cGroup P&LA/c B/SA/c ShortText LongText A/cCurrency OnlyBal.inLocalCurrency LineItemDisplay SortKey FieldStatus

Preparedby:RaoMH 158

Step3. MastersUploading: UseTC=LSMWinSA P IgnoretheWarningMessage Project:PSL SubProject:FI Object:GLMasters SelectCreateEntryButton GiveProjectDescription:PSLProject SubProjectDescription:FIArea ObjectName:GLMastersUploading SelectContineuorExecuteButton SelectExecuteButton SelectBatchInputRecordingRadioButton MENU----->GOTO----->RECORDINGSOVERV IEW selectCreateRecordingButton RecordingName:PSLGL Description:PSLGLMastersUploading

TransactionCode:FS00→ENTER GLA/c100310Comp.Code:PSL Menu---->GLA/c----->Create AccountGroup:SecuredLoans SelectB/SAccountΘ ShortText:IDBIRupeeTermLoan LongText:IDBIRupeeTermLoan

SelectcontrolDatatab AccountCurrency:INR SelectOnlyBalancesinLocalCurrecny SelectLineItemDisplay SortKey:001 SelectCreate/Interest/Banktab FieldStatusGroup:G001

→ENTER →ENTER →ENTER

→ENTER

√ √

→SAVE

KeeptheCursoronFS00.SelectDefaultAllButton→SAVE SelectBackArrow2Times GiveRecordingNamePSLGL→ENTER&SAVE SelectBackArrow SelectExecuteButton SelectCreateaStructureButton SourceStructure:PSLSTR Description:PSLGLStructure→ENTER&SAVE SelectBackArrow SelectExecuteButton KeeptheCursoronPSLSTR SelectTableMaintenanceButton

Preparedby:RaoMH 159

CopyComponentColumninExcelFileinSAPFieldNameColumn CopyDataTyepColumninExcelFileinSAPTypeColumn CopyLengthinExcelFileinSAPLengthColumn→SAVE SelectBackArrow→SAVE SelectBackArrow SelectExecuteButton→SAVE SelectBackArrow SelectExecuteButton Menu---->Extras---->AutoFieldMapping→ENTER SelectAcceptProposalButtontillwegettheMessage "AutoFieldMappingCompleted"→ENTER&SAVE SelectBackArrow SKIPMaintainFixedValues,TranslationUserDefinedRoutines SelectSpecifyFilesRadioButton SelectExecuteButton KeeptheCursoronthePC(FrontEnd) SelectAddEntryButton(Ctrl+F2) (ThesameTextFileEarliercreated)File:PSLText.txt Name:PSLGLMasters SelectTabulatorRadioButton→ENTER&SAVE SelectBackArrow SelectExecuteButton→SAVE SelectBackArrow SelectExecuteButton→SelectExecuteButtononceagain SelectBackArrow2times SKIPDisplayReadData SelectConverDataRadioButton SelectExecuteButton→SelectExecuteButtononceagain SelectBackArrow2times SKIPDisplayConvertedData SelectCreateBatchInputSessionButton SelectExecuteButton→SelectExecuteButtononceagain Wew illgetamessage"1BatchInputFolderw ith4TransactionsCreated" SelectExecuteButtonforRunBatchInputSelection SelectSessionName:GLMasters→SelectProcessButton SelectDisplayErrorsOnlyRadioButton SelectProcessButton IgnoretheMessageandSelectExitBatchInputButton

ToViewtheAccountsCreateduseTC=FS00 SelectDropDow nButtonBesideGLa/c Comp.Code:PSL→ENTER WecanseetheMastersCreatedinList. IntheSameWay,WecanUploadtheVendorMasters,CustomerMasters,Asset MastersandMaterialMasters.TechnicalNamesCanbeknow nfromtheScreenof ParticularMasterCreation.

→ENTER

Preparedby:RaoMH 160

BalancesUploading: on01.04.09--- on01.08.09---

If theCompanyisaGoingConcernandisimplementingSAP UploadonlyBalanceSheetItemsBalances UploadBalanceSheetItemsBalancesandP&LA/cBalancesas UploadingisintheMiddleoftheFiscalYear SAPSuggetsonlytouploadtheBalancesbutnottheTransactionalDataexceptfor VendorsandCustomerswhereweneedOpenItemTransactions.

ReasonsgivenbySAPforsuggestingtheUploadingofBalancesnotTransactionsfor someMasters: InNormalAccountingVendors,CustomersandAssetBalancesarepartofGLA/c's whereasinSAPwehavethemasSUBLedgers InNormalAccountingforVendorsandCustomers,wekeepPayables/Receivablesand AdvancesinOneAccount.ButinSAPPayables/Receivableswillbeshownunder NormalItemsandAdvancesw illbeshownunderSpecialGLItems InNormalAccountingweshowAccountwiseGrossBlockandAccumulatedDep. Ex:P&MWise,WhereasinSAPw emaintaineachSubAssetWiseGrossBlockand AccumulatedDepreciation. InNormalAccountingDepreciationisaProvisionalFigure,w hereasinSAP DepreciationisActuallyCalculatedfigure. InNormalAccountingConsumptionisaBalanceSheetFigure.WhereasinSAPActual Consumptionentriesw illbepassed. Ex:Raw MaterialConsumptioninNormalAccounting OpeningStockxxxxx Add:Purchasesxxxxx Less:ClosingStockxxxxx RMConsumptionxxxxx

NOTE:

A.

B.

C.

D.

E.

F.InNormalAccountingforClosingStockonlyOneEntrywillbepassed ClosingStockDr.(B/SAccount) ToClosingStockCr(P&LAccount) INSAPClosingStockw illbeMaintainedEachMaterialw ise-Quantity,Rateand ClosingAmount G.InNormalAccountingProductionEntriesandDeliveryEntrieswillnotbepassed. TheDifferencebetweenProductionandDeliveryisIncrease/DecreaseInStock. inSAPProductionEntriesandDeliveryEntiresw illbepassedatProductCost.

ProcedureforBalancesUploading:

1PrepareaStatementShow ingEachVendors-Billw isePayablesandAdvanceswhich shouldmatchwiththeTrialBalance 2PrepareaStatementShow ingEachCustomers-Billw iseReceivables&Advanceswhich shouldmatchwiththeTrialBalance 3PrepareaStatementShow ingeachSubAssetwise,PurchaseCost,andAccumulated DepreciationandtheTotalShouldmatchw ithTrialBalanceFixedAssetsAccountand AccumulatedDepreciationAccount. 4PrepareaStatementshowingeachmaterialw iseQuantity,RateandAmount,which shouldmatchwiththeTrialBalancesInventoryAccount.

Preparedby:RaoMH 161

5Create5DummyGLAccounts.ItcanbeunderanyAccountGroup.Generallywe createunderLiabilities. a)GLClearingA/cb)VendorClearingA/cc)CustomerClearingA/c d)AssetClearingA/ce)StockTakingA/c 6IfBalancesUploadedisCorrect,Balancesof5DummyAccountswillbecomeZERO. If inAnyDummyAccountBalanceisnotbecomeZERO,itmeansthereissomemistake inuploadingthatBalances.BalancesoftheMasterswillUploadbutw ithMistakes. WehavetoCheckmanuallytheBalancestoidentifytheMistakeandmakethe Rectif icationEntry. 7WeshouldnotallowuserstoenterdaytodaytransactionsuntiltheBalancesare uploaded. ExampleofSimpleNormalTrialBalance

Particulars EquityShareCapital PartyA Acc.Dep.P&MNo40 Sales FixedAssetsP&MNo40 Inv.Raw Meterials PartyX SBICurrentAccount RMConsumptionA/c

Debit Credit 500000 100000 200000 300000

A/cType GLA/c SubLedger SubLedger GLA/c SubLedger SubLedger SubLedger GLA/c SubLedger

500000 100000 250000 50000 200000 1100000

1100000

Step1. Step2.

Create5DummyAccountsbyusingTC=FS00 CreditGLBalancesUploadinginF-02FastDataEntry GLClearingA/cDr1100000 ToEquityShareCapitalAccount ToVendorClearingAcount ToAssetClearingAccount ToSalesAccount (AllCreditBalancesofTrialBalancesTransferredtoGLClearingAccount)

DebitBalancesUploadinginF-02FastDataEntry AssetClearingAccountDr500000 StockTakingA/cDr100000 CustomerClearingA/cDr250000 SBICurrentAccountDr50000 RMConsumptionA/cDr200000 ToGLClearingAccount (AllDebitBalancesofTrialBalancesTransferredtoGLClearingAccount)

500000 100000 200000 300000

Step3.

1100000

Preparedby:RaoMH 162

WhyTheabove2EntriesareRequrired? AswediscussedinPointNo6ofProcedureabove,FirstWew illTransfertheTotal AmounttotheParticularClearingAccountinthe5DummyAccountsCreated.When wetransfertheIndividualBalancesofCustomers/Vendors/Assets/Materialslineitem wisewewillmakeprogrammingtotransferthetotaltotheparticularClearingAccount WhneDebitamountandCreditAmountequalsautomaticallythatParticularClearing Account(Dummy)w illbecomeZERO.IfanyClearingAccountshowsbalance,it meansthereissomemistakeinuploadingthebalancesinthatpartcularcategory.We caneasilycheckthebalancesmanuallytosortoutthedifferenceandmakethe adjustmentEntry.Pointtobenotedisthat,eveniftheBalancestotaldoesnotmatch withtheamountexistinginthatClearingAccoountalso,atthetimeofuploading lineitemw ise,dataw illautomaticallyupload.Wecannotrevertitback.Wehaveto passtheAdjustmentEntryonlyforrectif ingtheMistakes.

Step4A.PrepareaStatementshowingeachVendorBillWiseOpenItemsandAdvances Ex:PartyAaccountasinTrialBalance BillNo150000 BillNo240000 BillNo330000 Advance20000

Step4B. VendorTransactionsUploadingF-43 VendorClearingAccountDr. PartyASplGlA/cDr ToPartyABillNo1 ToPartyABillNo2 ToPartyABillNo3

105000(BalancingFigure) 20000AdvancetoVendors 50000SundryCr 40000SundryCr 35000SundryCr

Step4C. Rectif icationEntry: AsweDiscussedearlier,atthetimeofUploadingtheLineItems,ifanymistake isthere,dataw illuploadaswementioned.InthisExample,w ecanseeasper TrialBalancePartyAbalanceisRs.100,000/-.ButaspertheDataUploadingBillw ise TotalUploadedisRs.105,000/-.SoVendorClearingAccountw illnotbeZeroshowing 5000DebitBalanceWhichshouldberectif iedw ithRectif icationEntryasDataalready uploaded. PartyAA/cBillNo3Dr.5000 ToVendorClearingAccount5000

NOTE:

LiketheAbovewehavetoTransfertheItemw iseBalancesofalltheVendors.InLive,asthe DataBasewouldbemore,itisdiff iculttouploadtheDatathroughTC=F-43.Likew hatwehad doneinGLMastersuploading,wew illprepareanExcelSheetandUploadthedatafromthereinOne Lot.Forthis,ABAPProgrammerisrequired.

Preparedby:RaoMH 163

Step5A.PrepareaStatementShow ingEachCustomerwise,billw iseopenitemsandAdvances PartyXA/c:

BillNo1 BillNo2 Advance

Step5B

170000 110000

30000

ClosingBalanceisRs.250,000DRw hich isequaltoTrialBalance

CustomerTransactionsUploadingF-22 PartyXa/c(BillNo1) PartyXa/c(BillNo2) ToPartyXSplGLa/c ToCustomerClearingA/c

170000 110000

30000 250000

TheDebitBalanceinCustomerClearingA/cwhatwetransferredthroughtheEntry inStep3isRs.250,000whichwasequaltotheCreditEntryintheaboveEntry.So inCustomerClearingAccountBalancewouldbeZERO(Dr.250000-Cr250000)

ToEntertheFixedAssetsBalances,wehavetoEnterPlant&MachineryGLA/cand Acc.DeponP&MGLA/cw iththebelow Entry Post.Key40Plant&MachineryA/c500000 50ToAcc.DeponP&MA/c200000 50AssetClearingAccount300000

ForUploadingtheFixedAssetsItemWise,f irstwehavetoRemovetheReconciliationsAccounts forAssets.(SeeStep6CforfurtherDetails)USETC=OAMKOR SPRO---->FinancialAccounting--->PreparingforProductionStartup---->Setor ResetReconciliationsAccount Comp.Code:PSL DoubleClickonChangeControlofReconciliationA/cFolder FromMenu---->Edit---->Selections---->SelectAll SelectDelectReconciliationIndicatorforAllAccount→SAVE →ENTERtosaveinyourrequest.

Step6B CreationofAssetMasterTC=AS01→ENTER AssetClass:PSL2000 Comp.Code:PSL→ENTER Description:MachineNo40 Capitalizedon:20.07.09 SelectTimeDependentTabBusinessArea:

SelectDepreciationAreatab Dep.KeyUsefulPeriod Life PSL110Yrs4Months

Step6A

PSLH

Ord.DepSt.Dt

01.04.2009 →SAVE

ItShow sAsset"200003"SubNo"0"Created

Preparedby:RaoMH 164

Step6C ToUploadAcquisitionValueandAcc.DepreciatioValues Thisw illnotupdatetheGLA/caswehaveearlierRemovedtheReconciliationA/cfor AccountTypeAssets.Itw illupdatedonlytheSubLedgerofAsset. PATH:SPRO---->FinancialAccounting---->AssetAccounting---->AssetData Transfer----->ManualOnlineTransfer---->Create/Change/DisplayLegacyAsset

DoubleClickonChangeLegacyAsset(TC==AS92) AssetNo:200003 SubAssetNo:0 Comp.Code:PSL SelectTakeoverValuesButton IgnoretheWarningMessage→ENTER Cum.AcquisitionValue:500000 Accu.OrdinaryDep:200000→SAVE

Step6D ToMakeFixedAssetsP&MA/candAcc.DepP&MGLA/casReconciliationA/c

AfterUploadingtheBalancesforAssets,againchangetheAssetsasReconciliationA/c USETC=OAMK→ENTER Comp.Code:PSL DoubleClickonChange/ControlofReconciliatioofA/cFolder FromMenu---->Selections---->SelectAll(F7) SelectSetReconciliationIndicatorforAccountsButton SAVE→ENTERtosaveinyourrequest.

DataTakeoverregardingtheStockistheJobofMMConsultant.Butwearebriefly explainingtheProcedure

Step7A PrepareaStatementshowingtheEachMaterialw ise,Quantity,RateandAmount.The Totalshouldmatchw iththeTrialBalanceAmount. Ex.StatementofStock

MaterialNoQty RM1200 RM23000 RM31000 Totalw hichisequaltoTBFigure

Step7B

Rate 50 20 30

Amount 10000 60000 30000 100000

CreateMaterialMastersandInAccountingView EnterMovingAvgPrice(TC=MM01) ItemMvg.Price RM150 RM220 RM330

Preparedby:RaoMH 165

Step7C UseTC=MBIC

Plant: StorageLocation: MaterialNo RM1 RM2 RM3

MovementType=561

Hyd RMStorageLocation Qty 200 3000 1000

→SAVE

OnceWesavedtheData,AccountingEntriesw illbeGeneratedAutomatically.Entries willbeLikebelow InventoryRMLocalDr100000 ToStockTakingA/c100000 (Value=QtyxMaterialMasterPrice)

CLOSINGPROCEDURE

ClosingProcedureisusedattheYearEnd.Itw illexplainwhatstepswehavetodointheyear end. If theCurrentAccountingYearisApril2009toMarch2010FiscalYear2009 NextA/cYearwouldbeApril2010toMarch2011FiscalYear2010 ClosingProcedurewillbefollowedinthelastweekofMarch2010fortheFiscalYear2009.Like thateveryFiscalYearintheLastWeekofMarchwewillfollowtheClosingProcedure.

Step1. ToCarryForwardtheVendorandCustomerBalancestoNextYear: EveryYearWehavetodothisstepOneTime. PATH:Accounting---->FinancialAccounting----->AccountsPayablePeriodic ProcessingClosing---->CarryForward----->BalancesCarryForward(TC=F.07)

Comp.Code:PSL CarryForwardtoFiscalYear:2010 SelectCustomersCheckBox VendorsCheckBox De-selectTestRunCheckBox SelectDetailedlogCheckBox→EXECUTE(F8) IgnoreWarningMessage→ENTER Wew illgetReportthatNoofAccountsTransferredandCustomerwiseBalances, VendorAccountBalancesTransferred.

Preparedby:RaoMH 166

Step2. AssetClosingBalancesTransfer(or)CarryForward: ForAssetAccountingWecanOpen2FiscalYearsatatime.SoForOpeningthe FiscalYear2010wehavetoClosetheFiscalYear2008forAssetAccounting.

ToCheckWhichYearsisClosedforAssetAccounting: Accounting---->FinancialAccounting---->FixedAssets---->PeriodicProcessing----> YearEndClosing---->Undo--->EntireCompanyCode(TC=OAAQ) SelectPositionButton Comp.Code:PSL→ENTER WecanseeWhichYearisLastClosed

ToCloseFiscalYear2008forAssetAccounting: Path:UptoPeriodicProcessingPathisSame---->YearEndClosing---->Execute (TC=AJAB) Comp.Code:PSL FiscalYeartobeClosed:2008 De-SelectTestRunCheckBox FromMenu---->Programme--->ExecuteinBackground(F9) OutputDevice:LP01→ENTER→ENTERAgain SelectImmediateButton→SAVE WegetaMessage"BackgroundJobwasScheduledforProgrammRAJABS00"

ToCheckw eathertheJOBisprocessedornot: Menu--->System---->Services--->Jobs--->JobOverview Execute(F8)----->WecanseethatJOBisFinished

ToViewtheResultoftheJob: SelectJob"RAJABS00"CheckBox SelectSpoolButton SelectSpplNoCheckBox----->SelectDisplayContentsButton

Step2A

Step2B

ToCloseAnyFiscalYearforAssetAccounting,WehavetoPostDepreciationforallAssetsfor allthePeriodsinthatFiscalYear.

Step3

PATH:

ToOpenFiscalYear2010forAssetAccounting:

UptoPeriodicProcessingPathisSame---->FiscalYearChange(TC=AJRW) Comp.Code:PSL New FiscalYear:2010 De-SelectTestRunCheckBox Menu--->Programme--->Execute---->Background OutputDevice:LP01→ENTER→ENTERAgain SelectImmediateButton→SAVE Wew illgetaMessage"BackgroundJobwasScheduledforProgrammRAJAWE00"

Preparedby:RaoMH 167

ToCheckw eathertheJOBisprocessedornot: Menu--->System---->Services--->Jobs--->JobOverview Execute(F8)----->WecanseethatJOBisFinished SelectJob"RAJAWE00"CheckBox SelectSpoolButton SelectSpplNoCheckBox----->SelectDisplayContentsButton WecanseetheReportofAssetsinSummaryinQuantity

Step4 ToCarryForwardGLBalances: Accounting---->FinancialAccounting---->GeneralLedger---->PeriodicProcessing----> Closing---->CarryForward---->BalancesCarryForward(New)(TC=FAGLGVTR)

LedgerOL(LeadingLedger) Comp.Code:PSL 2010CarryForwardtoFiscalYear De-SelectTestRunCheckBox SelectOutputListofResulstCheckBox SelectBalancesinRetainedEarningsA/cCheckBox SelectExecuteButton WecanSeeReport SelectRetainedEarningsA/cButton SelectBackArrow SelectBalanceSheetAccountsButton WecanseeBalanceSheetItemsCarryfordedtotheSameAccountsinNextYear.

Step4 ToCopyNumberRangeIntervalsfor2010 SPRO--->FinancialAccounting--->FinancialAccountingGlobalSettings---->Document ---->DocumentNumberRanges--->CopytoFiscalYear(TC=OBH2) IgnoretheWarningMessage→ENTER Comp.Code:PSL ToFiscalYearUnderSourceFiscalYearDetails2009 ToFiscalYearUnderTargetFiscalYearDetails2010 SelectExecuteButton IgnoretheWarningMessageSelect"YES"Button

ToOpenPostingPeriodsforYear2010 GenerallyinLiveEnvironmentwehave2Periods PeriodA/cYear FromPrd1Apr.2010toMarch2011 (Mandatory) FromPrd2Apr.2009toMarch2010 UseTC=OB52→ENTER PostingPeriodVariant:PSL→ VariantFrom.PrdF.YearToPrdF.Yr PSL1201012010 →SAVE

Step5

FiscalYear 2010

PeriodtoOpen 1.2010to1.2010

200912.2009to12.2009 SelectPositionButton ENTER Frm.Prd2F.YrToPrd2FYr 122009122009

Preparedby:RaoMH 168

IfAccountsDepartmentFinalizedProfitabiltyon15.04.2010fortheyearEnd31.03.10 ManagementAdjustmentstoPostinSpecialPeriods. How toOpenSpecialPeriods: FromPeriod1PeriodtoOpenFiscalYear (Mandatory)1.2010to1.20102010

FromPeriod2 (Optional)

13.2009to13.2009 (SplPrd1of2009)

2009

WEhave4SpecialPeriodsforeachFiscalYearwhicharepartofMarchtomake adjustments.13,14,15,16partofPeriod12. USETC=OB52 forVariatPSLFrm.Prd2F.YrToPrd.2F.Yr 132009132009 How toPosttoSpecialPeriods(F-02)

Doc.Dt:27.03.2009Type:SA Post.Dt:27.03.2009 PostKey:40A/c:400100→ENTER IgnoreWarningMessage→ENTER SystemShowsErrorthatPost.PeriodNotinOpen ChangePeriodto:13→ENTER IgnoreWarningMessage→ENTER Amount:500000Buss.Area:PSLH Text:SalaryProvision PostKey:50A/c:100500→ENTER Amount:*Buss.Area:PSLH Menu---->Document---->Simulate&SAVE

GoandSeeGLA/cBalance(FS10N) GLA/c:400100 Comp.Code:PSL F.Year:2009 Buss.Area:PSLH WecanSeethePostinginPeriod13.

Comp.Code:

→SAVE

PSL

Text: +

→Execute(F8)

Preparedby:RaoMH 169

SomeImportantTopics&ReportsinSAP

Point1 How toCreataFolder: InLiveEnvironmentforGeneratingReportsorStatementsiscommonandFrequently Required.SoitisDiff iculttorememberorgototheParticularReportthroughPathor RememberingtheTransactionCodes.SocreateaFolderandKeepalltheReports frequentlyrequiredbyManagementinthatFoldersoastoacessthemeasily.

KeepTheCursoronFavourites Menu---->Favourites---->InsertFolder GivetheFolderName:FIReports

Point2 How toAttachtheReporttoFolder:

KeeptheCursoronFIReportsFolder Menu---->Favourites---->InsertTransactions TransactionCode:S_ALR_87011965(AssetBalancesReport) DoubleclickonAssetBalancesReport WecanseethatSystemw illgoDirectlytotheAssetBalancesReport

Point3 How toAttachaReportonDesktop:

GotheTheAssetBalancesReport(AnyReportwhichwewantonDesktop) SelectGenerateaShortcutButtonOnRightTop Description:SelectECCServer→ENTER SelectOKtotheMessage--->SAPw illCreateDesktopShortcutoftheReport LogOfftheSAP DoubleClickonAssetBalancesIcononDesktop GivetheLoginPassword→ENTER WecanseethatSystemw illGodirectlyintotheAssetBalancesReport.

Point4 How toViewtheChartofAccounts: Accounting---->FinancialAccounting--->GeneralLedger--->InformationSystem----> GeneralLedgerReports---->MasterData--->ChartofAccounts---->ChartofAccounts (TC=S_ALR_87012326)

ChartofAccounts:PSL SelectExecuteButton WecanSeetheReportofListofAccountsCreated

Point5 How toGenerateTrialBalance: UptoGeneralLedgerReportPathisSame---->AccountBalances---->Korea--->Trial BalanceSouthKorea(TC=S_ALR_87012310) Comp.Code:PSL→EXECUTE IgnoretheWarningMessage→ENTER SelectCurrentLayOutButton KeeptheFieldsGLA/c,GLLongText,ClBalances,andHidotherFields

→ENTER

→ENTER

Preparedby:RaoMH 170

ForTrialBalanceWehave2typesofReports 1stGeneralReport A/cNoDescr.Op.Bal16thMnt Debit 16thMnt

Credit Acc. Debit

Acc. Credit

Cl.Bal

2ndKoreaRepot ItgivesallFieldslikeinGeneralReportbutw ecanHidetheFieldsw hicharenot required.HidingofFieldsisnotpossibleinGeneralReport

Point6 ExportingStatementstoExcel:

FromMenu--->Lists--->ExporttoSpreadSheets IgnoretheWarningMessage→ENTER SelectTableRadioButton→ENTER

Point7

→ENTEROnceAgainandSAVE

PrintingtheLedger: Accounting---->FinancialAccounting---->GeneralLedger---->PeriodicProcessing----> Closing---->Document---->BalancesAuditTrial---->AllAccounts--->GeneralLedger fromDocumentFile(TC=S_ALR_87100205)

Comp.Code:PSL→EXECUTE SelectCurrentLayoutButton KeeptheFieldsDoc.No,Post.Date FromHiddenFieldsColumnSelectTextField SelectLeftArrow FromHiddenFieldsColumnSelectDr.AmountinLocalCurrency SelectLeftArrow fromHiddenFieldsColumnSelectCr.AmountinLocalCurrency SelectLeftArrow ForDebitAmountinLocalCurrencyandForCr.AmountinLocalCurrencyselect TotalsCheckBox SelectCopyButton DoubleClickonDoc.Notodrilldow nintoVoucher SelectCallupDocumentOverviewButton WecanSeetheVoucherReport

Point8 How toViewtheVendorsList: Accounting---->FinancialAccounting----->AccountsPayable---->InformationSystem--> ReportsforAccountsPayableAccounting---->MasterData---->VendorsList (TC=S_ALR_87012086)

Comp.Code: PSL →EXECUTE

Point9 How toViewVendorwisePurchasesReport: UptoReportsforAccountsPayableAccountingPathisSame---->VendorBalances---> VendorBusiness(TC=S_ALR_87012093) Comp.Code:PSL→EXECUTE

Preparedby:RaoMH 171

Point10 How toViewtheOutstandingListofVendors: UptoReportsforAccountsPayableAccountingPathisSame--->VendorsItems---> ListofVendorOpenItemsforPrinting(TC=S_ALR87012083) Comp.Code:PSL→EXECUTE

AgewiseAnalysisofVendors: UptoReportsforAccountsPayableAccountingPathisSame--->VendorsItems---> VendorPaymentHistorywithOpenItemsSortedList(TC=S_ALR_87012085) Comp.Code:PSL SummarizationLevel:0 SelectDaysOverDueSortedListCheckBoxonlybutnotOtherCheckBoxes →EXECUTE

VendorAdvancesReport:

UptoReportsforAccountsPayableAccountingPathisSame--->VendorsItems---> ListofDow nPaymentsOpenonKeyData-Vendors(TC=S_ALR_87012105)

Comp.Code: PSL →EXECUTE

Point11

Point12

Point13 VendorsLedger(Payables+Paid):

UptoReportsforAccountsPayableAccountingPathisSame--->VendorsItems---> ListofVendorLineItems(TC=S_ALR_87012103) Comp.Code:PSL→EXECUTE

AssetsReports Point14DepreciationForecast: Accounting--->FinancialAccounting--->FixedAssets---->InformationSystem----> ReportsonAssetAccounting---->DepreciationForecast---->Depreciationon CapitalizedAssets(DepreciationSimulation)(TC=S_ALR_87012936) Comp.Code:PSL ReportDate:31.03.2012→EXECUTE (ReportforFY.2009,2010,2011)

Point15 DepreciationScheduleasperScheduleVIofCompaniesAct:

InformationSystems--->Accounting---->FinancialAccounting---->FixedAssets----> AssetHistorySheet(TC=AR02) Comp.Code:PSL ReportDate:31.03.2010 SelectGroupTotalsOnlyRadiobutton→EXECUTE WecanSeeReportinScheduleVIFormat SelectAssetsButton DoubleClickonAssetRetirements WecanseetheAssetRetirementReport

Preparedby:RaoMH 172

FINANCIALSTATEMENTVERSIONS(FSV)

CREATION: InthisChapterw ecreateFormatforBalanceSheetandP&LAccount.EachCompany haditsownFormat.InIndiaw ehaveCompaniesActScheduleVIformat. InClient000forIndiaSAPhasgivenBAIN---BalanceSheetandP&LA/cformat

FORMAT: Level1 Summary: Liabilities ShareCapital

Level2 Level3

EquityShareCapital100000 Pre.ShareCapital100001 Reserves&SurplusSurplusinP&LA/c100100 GeneralReserve100101 CapitalReserve100102 SecuredLoansTLFromInstitutions100310 TLFromBanks100311 UnsecuredLoansFixedDeposits100400 SalesTaxDept100401 Byusing0to9lelvelswecangetall3versions.InLiveEnvironmentwecreate2versions. 1stVersion-------->Summary 2ndVersion--------->Schedules

CUSTOMIZATION: SPRO---->FinancialAccounting---->GeneralLedgerA/c----->BusinessTransactions---->Closing Document---->DefineFinancialStatementVersions. SelectNew EntriesButton FinancialStatementVersion:PSL(TextField) Name:BalanceSheetandP&LA/c Maintenancelanguage:EN SelectItemKeysAutomaticCheckBox ChartofAccountsPSL→SAVE Saveinyourrequest(or)Createyourrequest. SelectFinancialStaatementItemsButton KeeptheCursoronPSL SelectCreateItemsButton GivetheItmesLike:BalanceSheet Profit&LossAccount Surplus/LossCarriedtoBalanceSheet→ENTER DoubleClickonNOTextExistsagainstLiability&Equity GivetheItemLiabilit ies→ENTER DoubleClickonNOTextExistsagainstAssets Item:Assets→ENTER PressSelectButton KeeptheCursoronBalanceSheet SelectReAssaignButton

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SelectSubordinateRadioButton keeptheCursoronLiabilities PressSelectButton(F9) KeeptheCursoronBalanceSheet SelectReAssaignButton(Shift+F6) SelectSubordinateRadioButton KeeptheCursoronP&LAccount SelectCreateItemsButton GivetheHeadsLikeIncome Expenditure

KeeptheCursoronLiablilites SelectCreateIemsButton GivetheHeadsLike

→ENTER

→ENTER

→ENTER

ShareCapital Reserves&Surplus SecuredLoans UnsecuredLoans

→ENTER KeeptheCursoronAssets SelectCreateItemsButton GivetheHeadsLike

NetFixedAssets NetCurrentassets Misc.ExptotheExtent NotWrittednoff

→ENTER KeeptheCursoronIncome SelectCreateItemButon GivetheHeadsLike

Sales OtherIncome Inc/DecinStock

→ENTER KeeptheCursoronExpenditure SelectCreateItemButton GivetheHeadsLikeRMConsumption PersonalCost ManufacturingExp AdministrationExp Interest Depreciation

→ENTERtosaveinyourrequest DoubleClickonNoTextExistsagainstNetResultProfit Items:SurplusTransferfromP&LA/c KeeptheCursoronSurplusTrnsferfromP&LA/c PressSelectButton KeeptheCursoronReserves&Surplus SelectReassaignButton SelectSubordinateRadioButton

→ENTER

→ENTER

→ENTER

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DoubleClickonNoTextExistsagainstNetResultLoss Item:LossTransferredfromP&LAccount→ENTER KeeptheCursoronLossTransferfromP&LA/c PressSelectButton KeeptheCursoronMisc.ExpTotheExtentNotWrittneOff SelectReassaignButton SelectSubordinateRadioButton→ENTER

AssaignmentofAccounts: WehavetoassaigntotheLastNode.KeeptheCursoronShareCapitalSelect AssaignAccountsButton FromA/cToA/cDebitCredit 100000100099√√ 100101199999√√→ENTER

& SAVE

Herew eareassaigningonlyShareCapital.ButinLivewehavetoassaignRespectiveAccounts totheNodes KeeptheCursoronNetFixedAssets FromA/cToA/cDebitCredit 200000299999√√→ENTER

KeeptheCursoronSalesSelectAssaignAccountButton FromA/cToA/cDebitCredit 300000399999√√→ENTER

KeeptheCursoronRMConsumption SelectAssaignAccountsButton FromA/cToA/cDebit 400000499999√ Credit

√ →ENTER

KeeptheCursoronSurplus/LossCarriedToBalanceSheet SelectAssaignAccountsButton FromA/cDebitCredit 100100√√→ENTER

& SAVE

How toCheckAlltheAccountsAreAssaignedorNot? SelectCheckButton(Ctrl+F5) SelectNotAssaignedCheckBox→ENTER WecanseetheMessageifanyAccountsarenotAssaigned,LisofAccountswillappear

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WearegoingtoCreatetheFormatforLiabilitiesLikeBelow

Liabilities: SourcesofFunds: ShareCapital 100000 100001 100002 Reserves&Surplus 100100 100101 100102

SecuredLoans 100300SBIRupeeTermLoan 100301SBIFCTermLoan

UnsecuredLoans 100400FixedDeposits 100401SalesTaxDepartment

TOTALLIABILITIES

DoubleClickonLiabilities StartofGroups:Liabilities EndofGroupTotalLiabilities SelectDisplayTotalCheckBox→ENTER DoubleClickonShareCapital StartGroup:SourcesofFunds EndofGroupShareCapital SelectDisplayTotalCheckBox→ENTER DoubleClickonReserves&Surpluses EndofGroupReserves&Surpluses SelectDisplayTotalCheckBox→ENTER DoubleClickonAssets StarofGroupAssets EndofGroupTotalAssets SelectDisplayTotalCheckBox→ENTER DoubleClickonNetFixedAssets StartofGroups:ApplicationofFunds EndofGroupNetFixedAssets SelectDisplayTotalCheckBox→ENTER DoubleClickonBusinessExpendituretotheExtentNotWrittenoff EndofGroupBuss.ExptotheExentNotWrittenOff SelectDisplayTotalCheckBox→ENTER

xxxxx xxxxx

xxxxx

EquityShareCapital Pre.ShareCapital RedeemShareCapital

SurplusinP&LA/c GeneralReserve CapitalReserve

xxxxx xxxxx xxxxx

xxxxx xxxxx xxxxx

xxxxx

xxxxx

xxxxx xxxxx

xxxxx

XXXXX

& SAVE

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DoubleClickonP&LA/c StartofGroups:P&LA/c EndofGroupProfit/LossfortheYear SelectDisplayTotalCheckBox→ DoubleClickonIncome StartofGroups:Income EndofGroupTotalIncome SelectDisplayTotalCheckBox→ DoubleClickonSales EndofGroupSales SelectDisplayTotalCheckBox→ DoubleClickonExpenditure StartofGroups:Expenditure EndofGroupTotalExpenditure SelectDisplayTotalCheckBox→ DoubleClickonRMConsumption EndofGroupRMConsumption SelectDisplayTotalCheckBox→ DoubleClickonSurplus/LossCarriedtoB/S StartofGroups:Surplus/LossCarriedtoB/S EndofGroupSurplus/LossCarriedtoB/S SelectDisplayTotalCheckBox→ DoubleClickonNoTextExistagainstP&LResult GivetheItem:Surplus/LossCarriedtoB/s EndofGroupSurplus/LossCarriedtoB/s SelectDisplayTotalCheckBox→ →ENTERtoSAVEinyourRequest

ENTER

ENTER & SAVE

ENTER

ENTER

ENTER

ENTER

ENTER & SAVE

OpenOneMoreSessiontoSeeReport: Accounting--->FinancialAccounting---->GeneralLedger----->InformationSystem---->General LedgerReports----->BalanceSheet(Or)P&LStatement(Or)CashFlow---->General-----> Actual/ActualComparisions----->BalanceSheet(or)P&LStatement(TC=S_ALR_87012284) Comp.Code:PSLBuss.Area:PSLH FinancialStatementVersion:PSL ReportingYear:2009ReportingPeriods:1t016 ComparisionYear2008ComparisionPeriods1t016 SelectClassicalListRadioButton SelectSpecialEvaluationTab BalanceSheetType1(StandardFinancialStatement) SelectOutputControlTab Comp.CodeSummarization1(BalanceSheetforCompanyCode) BusinessAreaSummarization1(BalanceSheetforBusinessArea) SummaryReport3(i.e.,LevelofBalanceSheet) *ComparisionType1(%ofIncrease) **Scaling5/2 SelectExecuteButton--->WecanseetheBALANCESHEETANDP&LA/C

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* ComparisionTypes: Sales(InLakhs)

1sttype: PercentageofIncrease CurrentYear-PreviousYearX100 PreviousYear

2009 100

2008 25

= 100-25X100 25

=300%

2ndType:PercentageofGroup CurrentYearx100 PreviousYear

**

= 100x100 25

=400%

Scaling:Scale A)FullRupeew ithPaise0/2 B)FullRupeew ithoutPaise0/0 C)RupeesinLakhswithoudDecimals5/0 D)RupeesinMillionsWithoutDecimals6/0 E)RupeesinCroresWithoutDecimals7/0 F)RupeeinLakhsThousandsinDecimals5/2 987654321.55Ex:IfSales= RupeesInLakhs5=9876.5432155 9876.54Thousandsin2Dec=

CASHFLOWSTATEMENTANDRATIOANALYSIS: SAPhasgivenCashFlowStatementandRatioAnalysisasHardcodedintheChart ofAccounts.WehavetocopytheFormatandAssaignourAccountsonly. CashFlow andRatioAnalysisareinReportPainter. PATH:SPRO---->FinancialAccounts--->InformationSystem---->DrillDow n----> Reports(GLA/c's)---->Form---->DefineForm(TC=FS15) DoubleClickonChangeForm SelectFormType002Folder SelectOSAPAUDIT_01(RATIONANLYSIS) DoubleClickonformOSAPRATIO_03(CashFlow Indirect)

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ECC6.0NewFeatures

New GeneralLedger(MultipleLedgers):ThisistheConceptgiveninECC6.0bySAP. ForIndianCompaniesFinancialYearisApriltoMarch.IfanIndianCompanyisRegisteredin USStockExchange,ithastoSubmitReportstoStockExchangeaccordingtotheFinancialYear thereinUS(ie.,JantoDec).IfTheSameCompanyhaditsGroupHeadQuartersinUK,ithas toSubmitReportsaccordingtotheFinancialYearthere(i.e.,JulytoJune).SoForOneCompany weareCreatingReportsaccordingtotheFinancialYear.InIndiaPeriodofAprilis01butinUS itis'04'andinUKit"10".SoWhenw earepostingaTransactioninthePeriod"04"forthe FiscalYearVariantV3(whichisforIndia),ithastoupdatethePostingPeriod'01'forthe FiscalYearVariantK4(forUS)andPostingPeriod'10'forthePPVariantV6(forUK).

Herew ehavetheConceptofLeadingLedgerandNonLeadingLedgers.

Example: CompanyLocation InIndia InUS INUK

FinancialYear 1stAprilto31stMarch 1StJanto31stDec 1stJulyto30thJune

FYVariant V3 K4 V6

LedgerGroup 0LLeadingLedger J1NonLeadingLed J2NonLeadingLed

WhenweCreateLedgerJ1,AutomaticallyLedgerGroupJ1w illbecreatedandJ1ledgerwillbe assaigned.AttheTimeofPosting,ifwedonotgiveanyLedgerGroupitwillupdatesallthe Ledgers. ForExample,GainonFCRevaluationinIndiaandUSitw illbeTrnasferredtoP&LA/cas OtherIncome.ButinUKitw illAddtotheFixedAssetsandcalculateDepreciationOverthe LifeofAsset.

WecreateaNew LedgerGroupJ3andassaignLedgers0LandJ1.AttheTimeofPostingWhen wegiveLederGroupJ3,andPost,itupdatesLedgers0LandJ1.InLedgerGroupOneLedger willbeRepresentativeLedgerandotherswillbeNonRepresentativeLedgers.Wehaveto OpenthePeriodsinw hichPostingisdoneinRepresentativeLedgers.EventhoughthePeriods forNonRepresentativeLedgersisnotopen,itwillupdatetherecords.WhentheLedgerGroup isConsisitingofLedgers0LanJ1always0LwillbetheLeadingLedgerorRepresentativeLedger WhenwePostaDocument,Systemw illgenerateDocumentsinnonleadingledgers.InLive Environment,forAlldocumenttypeswewillgiveonlyOneNumberRangeforNorangeinterval topostinNonLeadingLedgers.

Customization:

Step1: DefineLedgersforGLAccount: SPRO---->FinancialAcccounting(New)---->FinancialAccountingGlobalSettings(New) ---->Ledgers---->Ledger--->DefineLedgersforGLA/c SelectNew EntriesButton LedgerDescription J1(TextField)NonLeadingLedger1forPSL TotalsTable:FAGLFLEXT

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Ledger J2(TextField) TotalsTable: →SAVE IgnoretheWarningMessage IgnoretheWarningMessage

Step2.

Description NonLeadingLedger2forPSL FAGLFLEXT →ENTERtoSAVEinyourRequest →ENTEROnceAgain →ENTER

DefineandActivateNonLeadingLedgers: SamePath(NextLeveltoheOldPath) Ledger:J1 selectNew EntriesButton Comp.FiscalYrPPV CodeVariant PSLK4PSL →ENTERtoSAVEinyourRequest

SelectBackArrowButton Ledger:J2 selectNew EntriesButton Comp.FiscalYrPPV CodeVariant PSLV6PSL →ENTERtoSAVEinyourRequest

→ENTER

→SAVE

→ENTER

→SAVE

Step3. DefineLedgerGroups:SamePath SelectNew EntriesButton LedgerGroup:J3 Description:LedgerGroupforPSL →ENTERtoSAVEinyourRequest SelectLedgerGroupJ3 DoubleClickonLedgerAssaignmentFolder SelectNew EntriesButton Ledger:0L SelectRepresentativeLedgerCheckBox Ledger:J1 De-selectRepresentativeLedgerCheckBox

(NextLeveltoLastpath)

→SAVE

→SAVE

Step4. DefineDocumentTypesforEntryView inaLedger: SPRO--->FinancialAccounting(New)---->FinancaialAccountingGlobalSettings(New) ---->Document---->DocumentTypes---->DefineDoc.TypesforEntryViewinaLedger Ledger:J1→ENTER SelectNew EntriesButton TypeNo.RangeTypeNo.RangeTypeNo.Range SA61ER61RE61 AA61WA61RV61 KR61WE61WL61→SAVE →ENTERtoSAVEinyourRequest

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Step5

SelectBackArrow Ledger:J2→ENTER SelectNew EntriesButton TypeNo.RangeTypeNo.RangeTypeNo.Range SA62ER62RE62 AA62WA62RV62 KR62WE62WL62→SAVE →ENTERtoSAVEinyourRequest INLiveEnvironmentWehavetoGiveNumberRangeforall51DocumentTypes SelectBackArrow DefineDocumentTypesforGeneralLedgerGroup: SamePath(NextLeveltoOldPath) Ledger:J1→ENTER SelectNew EntriesButton TypeNo.RangeTypeNo.RangeTypeNo.Range SA63ER63RE63 AA63WA63RV63 KR63WE63WL63→SAVE →ENTERtoSAVEinyourRequest

Ledger:J2 SelectNew EntriesButton No.RangeTypeNo.RangeType SA64ER64 AA64WA64 KR64WE64 →ENTERtoSAVEinyourRequest

→ENTER

Type RE RV WL

No.Range 64 64 64

→SAVE

Step6 DefineDocumentNoRangesforEntryGroup UptoDocumentPathisSame---->DocumentNo.Ranges---->DocumentsinEntryView ---->DefineDoc.NoRangesforEntryView CompanyCode:PSL SelectChangeIntevalsButton SelectIntervalButton No.Range:61 Year:2009 From.No800001 ToNo900000→ENTER SelectIntervalButton No.Range:62 Year:2009 From.No900001 ToNo1000000→ENTER&SAVE IgnoreWarningMessage→ENTER

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Step7 DefineDocumentNumberRangesforGeneralLedgerView: UptoDocumentPathisSame---->DocumentNumberRange---->Doc.InGeneralLedger View---->DefineDocumentNumberRangesforGeneralLedgerView Comp.Code:PSL SelectChangeIntervalButton No.RangeYearFrom.NoToNo 6320091100000→ENTER SelectIntevalButton 642009100001200000→ENTER&SAVE IgnoreWarningMessageandPressEnter

AstheCompanyisinIndia,ithasCurrncyofIndianRupee.AsitisListedinUS StockExchange,TrnasactionshastopasstothatLedgerinUSD.ForUK,system shouldPassEntriesinGBP.SoWeneedtoMaintainGroupCurrencyinSAPw hen weareusingNew GLAccounts

Step8 How toMaintainGroupCurrencyGBP: Path:Tools---->Administration--->Administration---->ClientAdministration---> ClientMaintenance(Sec4) SelectClient:800 SelectDetailsButton Menu---->TableView---->Display/Change StandardCurrency:ChangetoGBP→SAVE

How toMaintainHardCurrencyUSDperCountryIndia: SPRO---->SAPNetw eaver---->GeneralSettings---->SetCountries--->Define CountriesinmySAPSystems SelectPositonButton Country:IN(India)→ENTER SelectINSelectDetailsButton Language:ENHardCurrency:USD→SAVE →ENTERtosaveinyourRequest. DefineCurrenciesforLeadingLedger: SPRO--->FinancialAccounting(New)-->FinancialAccountingGlobalSettings(New) --->Ledger---->Ledger---->DefineCurrenciesofLeadingLedger SelectCompanyCode:1000 SelectCopyAsButtonChangeCompanyCodeto:PSL SelectSaveorCtrl+S→ENTERtosaveinyourRequest. SamePathDefineandActivateNonLeadingLedgers: Ledger:J1→ENTER ForCurrency2C2:40(SelectforUSD)→SAVE →ENTERtosaveinyourRequest. SelectBackArrow Ledger:J2→ENTER ForCurrency2C2:30(SelectforGBP)→SAVE →ENTERtosaveinyourRequest.

Step9

Step10

Step11

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ENDUSERAREA: Step1.PostingtoNew GeneralLedger: Accounting---->FinancialAccounting--->GeneralLedger---->Posting--->Enter GLPostingforLedgerGroup(TC=FB01L) 1stDoc.Doc.Dt:15.08.09Type:SAComp.Code:PSL LedgerGroup:KeepBlank(toUpdateallLedgers) PostKey:40A/c:200105→ENTER Amount:200000Buss.Area:PSLH Text:EquityShareCapitalReceipt Post.Key:50A/c:100000→ENTER Amount:*Buss.Area:PSLH Text:+ Menu----->Document----->Simulate&SAVE

2ndDoc.Doc.Dt:15.08.09Type: LedgerGroup:J3 PostKey:40 Amount:100000 Text:EquityShareCapitalReceipt Post.Key:50 Amount:* Text:+ Menu----->Document----->Simulate

SA Comp.Code: PSL

A/c:200105 Buss.Area:

A/c:100000 Buss.Area:

& SAVE

→ENTER PSLH

→ENTER PSLH

How toViewtheNewLedger: Accounting---->FinancialAccounting---->GeneralLedger---->Accounting----> DisplayBalances(New)(TC=FAGLB03) A/c#100000(EquityShareCapital) Comp.Code:PSL FiscalYear:2009→EXECUTE(F8) DoubleClickonCumilativeBalance500000

How toViewtheDocument: SelectDocumentNumberCheckBox SelectDisplayDocumentButton SelectCallupDocumentOverviewButton selectBackArrow3times SelectChooseLedgerButton ChangeLedgertoJ2 DoubleClickonCumilativeBalance200000

NOTE:

→ENTER →EXECUTE(F8)

ITISADVICEDTOPRACTICEECC6.0FEATURESAFTERCOMPLEATINGALL OTHERTOPICSASTHEREWILLBESOMECONFIGURATIONPROBLEMS.

ENDOFFINANCIALS

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