sub:- new delegation of powers of mis rajasthan rajya vidyut … · 2020. 6. 9. · rajasthan rajya...

RAJASTHAN RAJYA VIDYUT PRASARAN NIGAM LIMITED[Corporate Identity Number (CIN) :

L40109RJ2000SGC016485]Regd. Office: VidyutBhawan, Jyoti Nagar, Jaipur -302005

(AN ISO 9001: 2008 CERTIFIED COMPANY)

No.: RVPNIAAO/F&R/F. 27 (Pt.-V)/D. J?_ 2.DORDER

RVPN-F&RNo.: 11, 9J AIPUR, Dated: 30} D1/2e1g

Sub:- New Delegation of Powers of Mis Rajasthan Rajya Vidyut PrasaranNigam Limited.

The Board of Directors, RVPN, in its 267th meeting held on 22.01.2018, has

approved the new Delegation of Powers of Mis Rajasthan Rajya Vidyut Prasaran

Nigam Limited.

The Chairman and Managing Director, RVPNhas accorded its approval to issue

the same making it effective from 01.02.2018 in supersession to prevailing

Delegation of Powers with all its amendments issued from time to time.

By Order,

~(Madhu Pandey)

Chief Accounts Officer (P&F-Cont.)

Copy submitted/forwarded to the following for information and circulation invarious offices under their jurisdiction and control:-

1. The Chief Controller of Accounts, RVPN,Jaipur.

2. The Secretary (Admn.), RVPN,Jaipur.

3. The Chief Engineer (PP&D/IT/Procurement/MPT&S/NPP&RA/LDI ), RVPN,Jaipur.

4. The Zonal Chief Engineer (T&C), RVPN,Jaipurl Ajmer/Jodhpur.

5. The Zonal Chief Engineer (Civil), RVPN,Jaipur/Jodhpur.

6. The CompanySecretary, RVPN,Jaipur

7. The Controller of Internal Audit, RVPN,Jaipur.

8. The Chief Accounts Officer (A/Cs & W&M/Procurement/PP&D/P&F-Cont.),RVPN,Jaipur.

9. The Joint Director Personnel (HRD), RVPN, Jaipur.

10. The Joint Legal Remembrancer, RVPN, Jaipur.

11. The Superintending Engineer ( ), RVPN, Jaipur.

12. The Incharge, Data Centre, RVPN, Chambal GSS, Hawa Sarak, Jaipur.

13. The Dy. Controller of Accounts (P&F), RVPN, Jaipur.

14. The Sr. Accounts Officer (

15. The Accounts Officer (

16. PS to CMD, RVPN, Jaipur.

17. PS to Director (Finance/Technical/Operations)., RVPN, Jaipur.

), RVPN, Jaipur.

), RVPN, Jaipur.

18. Office Order/Master File.

~CV\,~(O.P. Gupta)

Asstt. Accounts Officer-I (F&R)

Note: Orders are also available on the Nigam's website www.rvpn.co.in

DELEGATION

RAJASTHAN RAJYA

w.e.f. 01.02.2018

DELEGATION OF POWERS

OF

RAJYA VIDYUT PRASARAN NIGAM LTD.

1

LTD. JAIPUR

PRBFACE

In an otganizational set-up, it is essential that the officers who are assigned with variousresponsibilities should be able to handle those in most efficient and transparent manner.While carrying out those responsibilities, it is required to utilize the administrative andfinancial powers assigned to them/ him in more prudent way. Therefore, Delegation of power(DOP) plays an essential role in achieving the better functional efficiency in the organ ization.

The Govt. of Rajasthan has enacted RTPP Act, 2Ol2 and issued RTPP Rules 2Ol3 withsubsequent amendments to bring in the transparency in the procurement process. Majorityof the delegations in DOP are related to financial power associated with the procurementsand it is essential that those should be in line with the RTPP Requirements.

The earlier DOP for RVPN was issued and made effective from 01042004 (with subsequentamendments & reprints), it was felt necessary to review and renew the DOP with the contextof, RTPP, Inclusion of relevant items/ powers and deletion of irrelevant items from existingDOP.

In this DOP, efforts have been made to cover the items which are required in the presentcontext, making clarity on powers of A&FS and Procurements and financial powers as permode of procurement in compliant to the RTPP.

I hope that, this Delegation of Powers (DOP) shall be able to cater to the present and futurerequirements of the RVPN and help officers to exercise delegated powers in more transparentand effrcient manner in the interest of Nigam.

Jaipur

Date: Sr lt lt ote7',"rl

(Sanjay Malhotra)

Chairman and Managing Director

RVPN, Jaipur

3

TABLE OF CONTENTS

S. NO. DESCRIPTION PAGE. NO.

1. PREAMBLE & GENERAL NOTES 5

2. SCHEDULE OF POWERS 7

3. ANNEXURE-A: PROCUREMENT AUTHORITY IN RVPN 23

4. ANNEXURE-B: HIERARCHY OF THE VARIOUS

COMMITTEES

26

5. ANNEXURE-C: LIST OF TESTING AND MEASURING

INSTRUMENTS/ EQUIPMENT, TOOLS & TACKLES

27

6. ANNEXURE-D: LIST OF CENTRALLY PROCURED ITEMS/

EQUIPMENTS/ GOODS

28

7. ANNEXURE-E: METHODS OF PROCUREMENT 30

8. ANNEXURE-T&C: PROCUREMENT OF GOODS/ WORKS/

SERVICES- T&C WORKS

31

9. ANNEXURE-MPT&S: PROCUREMENT OF GOODS/

WORKS/ SERVICES- MPT&S WORKS

33

10. ANNEXURE-COMMUNICATION: PROCUREMENT OF

GOODS/ WORKS/ SERVICES- COMMUNICATION WORKS

34

11. ANNEXURE-LD: PROCUREMENT OF GOODS/ WORKS/

SERVICES- LD WORKS

35

12. ANNEXURE-CIVIL: PROCUREMENT OF GOODS/ WORKS/

SERVICES- CIVIL WORKS

36

13. ANNEXURE-GENERAL: PROCUREMENT OF GOODS/

WORKS/ SERVICES- GENERAL

38

.

4

ACRONYMS

RVPN (Nigam): Rajasthan RajyaVidyut Prasaran

Nigam Limited

GOR: Government of Rajasthan

WTD: Whole Time Directors

BOD: Board of Directors

CMD: Chairman and Managing Director

MD: Managing Director

MPT&S: Meters, Protection, Testing and Safety

HRD &Trg.: Human Resource Development and

Training

P&C: Procurement & Contracts

PP&D: Project Planning and Design

P&P: Project & Planning

T&C: Transmission and Construction

NPP&R: New Power Project and Reforms

LD: Load Despatch

SLDC: State Load Despatch Centre

CE: Chief Engineer

ACE: Additional Chief Engineer

SE: Superintending Engineer

XEN: Executive Engineer

AEN: Assistant Engineer

JEN: Junior Engineer

CCOA: Chief Controller of Accounts

CAO: Chief Accounts Officer

COIA: Controller of Internal Audit

Sr. AO: Senior Accounts Officer

AO: Accounts Officer

AAO: Assistant Accounts Officer

JR ACCTT: Junior Accountant

JDP: Joint Director Personnel

DDP: Deputy Director Personnel

PO: Personnel Officer

APO: Assistant Personnel Officer

DS: Deputy Secretary

JS: Joint Secretary

AS: Assistant Secretary

JLR: Joint Legal Remembrance

IT: Information Technology

HV: High Voltage

MV: Medium Voltage

EHV: Extra High Voltage

GSS: Grid Substation

A&FS: Administrative and Financial Sanction

TS: Technical Sanction

Admn: Administration

kV: Kilo Volt

kVA: kilo-Volt-Ampere

MVA: Mega Volt-Ampere

O&M: Operation and Maintenance

QC: Quality Control

LD: Liquidated Damages

DOP: Delegation of Powers

PSU: Public Sector Unit

RTPP: Rajasthan Transparency in Public

Procurement

RERC: Rajasthan Electricity Regulatory

Commission

CERC: Central Electricity Regulatory Commission

APTEL: Appellate Tribunal for Electricity

PPP: Private Participation Projects

5

1. PREAMBLE & GENERAL NOTES

Preamble

The earlier DOP of RVPN was issued and implemented from 01.04.2004 which was amended

time to time as per requirements. The subsequent re-prints of the DOP were also issued in

2007 and 2012.

The Government of Rajasthan has enacted the RTPP Act, 2012 and issued RTPP Rules, 2013

with subsequent amendments to bring in the transparency in the procurement process. The

RTPP enumerated various procedures of procurements, financial powers under various modes

of procurements,

There are major changes in the financial limits in various modes of procurement under RTPP

whereas in earlier DOP it is not as per the mode of procurements. Also various items which

are irrelevant in the present context are also to be reviewed/ deleted. In few existing powers

more clarity and enhancement of limits are required as per present and future requirements.

In this context, it was considered appropriate to review/ amend/ modify the existing DOP.

The major highlight of this DOP is as under:

i) Clarity in the A&FS and Procurement Powers

ii) Various Goods/ Works/ Services envisaged by various field offices are functionally

grouped to facilitate concerned functional offices

iii) Formulation of Purchase Committees at each Level as per RTPP Requirements. The

levels of committees are clearly defined

iv) Sanction of various expenditures are grouped category-wise for easy access and

understanding

v) General Requirements of Goods/ Works/ Services for all offices are separately

defined

vi) Procurement Award/ Contract Handling/ Processing and Items related to Delay in

completion and Penalty/ LD Issues, Quantity variation etc. are defined with more

clarity.

The Powers in DOP are to be exercised considering the general notes and specific notes

mentioned against each DOP item, if any. The DOP should also required to be read in

conjunction with various orders/ circulars/ manuals/ RTPP Act & Rules as referred and as

amended time to time before exercising various powers.

General Notes:

1. The Government of Rajasthan has enacted RTPP Act, 2012 and notified the RTPP Rules

2013 (read with amendments issued time to time and to be issued in future). The Delegation

of Powers conforms to these Act and Rules. However, in case of any contradiction the

financial limits for each procurement case and annual financial limits under various modes

of procurements under RTPP Rules, 2013 (amended up to date) shall be adhered by

procurement authorities.

2. Every Procurement authority shall ensure availability of adequate budget in appropriate

budget head for intended procurement of goods/ works/ services

3. Goods/ Works/ Services having value more than Rs. 10,000/- can be procured as per

delegation only after A&FS is issued in writing. Similarly, for works valued more than Rs.

6

10,000/-, it shall be necessary to issue technical sanction in writing. This has been

reiterated at some places in Delegation of Power for emphasis and it should not be

misunderstood that for others A&FS and TS are not necessary. For items valued up to Rs.

10,000/-, separate A&FS and TS is not necessary in writing. However, procurement shall

be done by competent authority only when it has the powers to sanction the work, good or

service, within prescribed limits, as given in the DOP.

4. Revised A&FS and TS of competent authority shall be taken as soon as practical once it is

known that the expenditure will exceed 10% of the sanction. The revised approval of

competent authority shall also be required for any major modification/ revision in the

already approved work which substantially changes the nature of work or adds any major

element, even if it does not result in exceeding the 10% limit.

5. As per Rule 68 of RTPP, in case of single qualified bid for procurement by method of Open

or Limited Bidding, the concerned procurement committee shall obtain the approval of next

higher authority.

6. As per Rule 68 of RTPP, in case of any procurement authority is not able to arrive at

unanimous decision; the matter will be referred to the next higher authority for the decision.

7. Procurement authority shall prepare the annual procurement plan for goods/ works/ services

already planned/ envisaged in order to avoid the split of procurement. Split of procurement

should not be done with the intention to change the mode of procurement.

8. Procurement authority can make procurement of centrally purchased goods/ items only after

approval from the CE/ ACE (Procurement).

9. RTPP Act/ Rule or any other order of the company shall be followed while pursuing the

powers delegated.

10. All the powers shall be exercised with the concurrence of concerned Accounts authority

except the expenditures up to Rs. 10,000/-

11. WTD, RVPN is authorized to carry out the minor changes in DOP in respect of constitution

of procurement committee, addition in procurement officers, hierarchy of various

procurement committees, addition/ deletion of equipments/ items in the list of centrally

procured items, testing & measuring instruments/ equipments, tools& tackles from time to

time as per requirements.

12. In case clarification of any of the provisions of this DOP is required, MD in consultation

with Director (Finance) will be competent to do so.

7

2. SCHEDULE OF POWERS:

Item

No.

Nature of Power Extent of Powers Remarks

(1) (2) (3) (4)

1 Administrative and Financial Sanction

a A&FS for New Works and

Miscellaneous Items

New works: Creation, Up-gradation,

Renovation, Modernization, Shifting,

Modification, Replacement,

Augmentation or any special project

or scheme for Transmission System

Miscellaneous Items: Any other

goods/service/ work [not mentioned/

covered specifically in this Delegation

of Power (DOP)]

BOD: Above Rs. 200 Cr in

each case

WTD: Rs. 200 Cr in each

case

MD: Rs. 1.0 Cr in each case

Director of PP&D: Rs. 1.0 Cr

in each case

ACE/CE (PP&D): Rs. 50

Lacs in each case

Powers delegated to Director

and CE/ACE are only for

Augmentation work of

additional Bays, existing Bus

strengthening, enhancement of

capacity of existing bays by

equipment up-gradation up to

33 kV Voltage Level and for

replacement of existing

equipment.

b A&FS for Goods as per Item A of

Annexure-T&C/MPT&S/

Communication/ LD/ Civil/ General

WTD: Full Powers

PC-E1/C1/F1/M2: Rs. 2.0

Lacs

PC-C2: Rs. 1.5 Lacs

PC-E3/ M3: Rs. 1.0 Lac

PC-C3: Rs. 1.0 Lac

PC-E4: Rs. 25,000

PC-C4: Rs. 25,000

PC-E5/M5: Rs. 10,000

A&FS powers mentioned are

for each case

c A&FS for Works/ Services as per Item

B of Annexure-

T&C/MPT&S/Communication/ LD/

Civil/ General

PC-WTD: Full Powers

PC-E1/C1/F1/M2: Rs. 10.0

Lacs

PC-C2: Rs. 3.0 Lacs

PC-E3/ M3: Rs. 2.0 Lacs

PC-C3: Rs. 2.0 Lacs

PC-E4: Rs. 50,000

PC-C4: Rs. 50,000

PC-E5/M5: Rs. 20,000


for each case

d A&FS for Purchase of Maps, Books,

Periodicals and Newspapers

MD: Full Powers

Secretary (Admn): Rs. 5.0

Lacs per annum

Head of Office (ACE or

Equivalent or above): Rs.

10,000/-per annum

Head of Office (SE or

Equivalent): Rs. 4,000/- per

annum

Head of Office (AEN or

Equivalent/ XEn or

Powers of the Secretary

(Admn) is for the central

library at Vidyut Bhawan.

8

Equivalent): Rs. 2000/- per

annum

e A&FS for Repairs of office/residential

buildings involving alterations,

additions, replacements, renovation or

re-modeling

MD: Full powers

CE (Civil): Rs. 50,000/-


for each case

f AS&FS for repairs of RVPN

buildings, properties and roads not

involving alternation, addition,

replacement, renovation or re-

modeling

MD: Full powers

CE(Civil): Rs. 20 lakh in

each case

g A&FS for Hiring Chartered

Accountants, Cost Accountant, Credit

Rating Agencies, etc for professional

services including internal audit, cost

audit, tax related matters (advice,

filing returns, appeals, etc), credit

rating.

MD: Full Powers

Director (Finance): Rs. 5.0

Lacs


for each case

h A&FS for purchase of Crockery &

Utensils for training Hostel kitchen

MD: Full Power

Secretary (Admn): Rs.

10,000 in each case

SE (HRD &Trg): Rs. 5,000

in each case

i A&FS for following employee welfare

activities:

i. Dispensary Items/ Consumables MD: Full Power

Secretary (Admn): Rs.

25,000 in each case

ii. Indoor/ Outdoor Sports Articles/

Items

MD: Full Power

Head of office of the rank of

CE/ACE/Secretary (Admn.):

Rs. 5,000 in a year

Head of Office of the rank of

SE: Rs. 2000 in a year


XEN: Rs. 1500 in a year


AEN: Rs. 1000 in a year

iii. Organizing/ Arrangement of Sports

Events/ Corporate Level Events

MD: Full Power

Secretary (Admn.): Rs. 1.0

Lac per occasion

9

j A&FS for payment of fees for

Training Program/ Conferences/

Seminars in Rajasthan or in the

country

MD: Full Power

Director: Full Power for

program with no fees within

Rajasthan & at New Delhi

2 Technical Sanctions

a Technical Sanction (Original/

Supplementary or Revised) of New

Works or Miscellaneous items for

which A&FS already issued

ACE/CE (PP&D): Full

powers

Concerned ACE/CE: Full

Powers

Concerned SE: Rs. 75.0 Lacs

in each case

Concerned XEN (Civil): Rs.

15.0 Lacs in each case not

having any non-BSR item

i. ACE/CE (PP&D) for all

New works of 400 kV & above

voltage level or Special

project/ schemes for

Transmission System and

Miscellaneous Items involving

works.

ii. Concerned ACE/CE/SE

(T&C) for new works up to

220 kV.

iii. Revised A&FS shall be

required to be obtained if the

supplementary or revised

estimates exceeds 10% of the

original sanctioned A&FS

amount.

b Technical Sanction/ approval of

Original/Supplementary or Revised

Estimate of all the Works (including

of material) [not Covered under DOP

Item No. 2a] for which A&FS is

issued.

ACE/CE (T&C/

Civil/MPT&S/LD/Communi

cation): Full Powers

SE

(T&C/Civil/MPT&S/Commu

nication/LD): Rs. 10.0 Lacs

in each case

XEN (T&C/220 kV

GSS/MPT&S/Communicatio

n/LD): Rs. 5.0 Lacs in each

case

XEN (Civil): Rs. 15.0 Lacs in

each case not having any

non-BSR item

AEN (T&C/132 kV

GSS/Civil/MPT&S/Commun

ication/LD): Rs. 1.0 Lac in

each case

(i) Revised A&FS shall be

required to be obtained if the

supplementary or revised

estimates exceeds 10% of the

original sanctioned A&FS

amount.

(ii) Revised TS shall be

required if the value of the

work exceeds 10% of TS

amount.

3. Procurement of Goods/ Works/ Services

10

a OB PC-WTD: Full Powers

PC-M1/C1: Rs. 2.5 Cr

PC-E1/F1/C2/M2: Rs. 1.5 Cr

PC-M3: Rs. 1.0 Cr

PC-C3: Rs. 75.0 Lacs

PC-C4: Rs. 15.0 Lacs

PC-E3/F3: Rs. 25.0 Lacs

PC-E4/E5/M5: Rs. 2.0 Lacs

i. The Procurement authority

can initiate procurement only

for those cases, where it or its

Chairman has the power to

issue A&FS, unless A&FS

specifically authorizes it to do

so.

ii. Notwithstanding i above,

PC-M1/ M3/ C1/ C2/ C3/ C4/

C5 are authorized to make

procurements for New Works

on turnkey/partial turnkey

basis falling in their

jurisdiction if A&FS has been

issued by competent authority

iii. Notwithstanding i above,

PC-M1/M3 are authorized to

make procurements of all

goods purchased centrally, if

A&FS has been issued by

competent authority.

iv. Procurement Powers

mentioned in each mode of

procurement is for each case.

v. Annual financial limits

under various modes of

procurements under RTPP

Rules, 2013 (amended time to

time) shall be adhered by

procurement authorities.

vi. If the value of the

goods/works/services proposed

to be procured is more than

20% of the estimated amount

(excluding contingency and

IDC, etc), then the approval of

next competent procurement

authority shall be obtained.

vii. For using power under 3 (f)

or 3(g), independent

assessment of market prices

(including prices/ rate

references of purchase orders,

BSR, Rate contracts of any

other Govt. Department/

Utility/PSU for the item)

should be done and the rate

agreed to in the contract should

not be blindly allowed.

Rates quoted by other bidders,

in same tender and other

b LB PC-WTD: Full Powers

PC-

C1/E1/F1/M2/C2/E3/C3/F3:

Rs. 2.0 Lacs

PC-E4/C4: Rs. 1.0 Lac

PC-E5/M5: Rs. 50,000

c RFQ PC-WTD: Full Powers

PC-C1/E1/F1/M2/C2: Rs. 1.0

Lac

PC-E3/C3/F3: Rs. 1.0 Lac

PC-E4/C4: Rs. 50,000

PC-E5/M5: Rs. 25,000

d SSP/ RC/DP PC-WTD: Full Powers

PC-C1/E1/F1/M2: Rs. 2.0

Lacs

PC-C2/E3/C3/F3: Rs. 50,000

PC-E4/C4: Rs. 20,000

PC-E5/M5: Rs. 10,000

e SSP (in case of urgent repairs in

emergency situations subject to A&FS

of competent authority)

PC-WTD: Full Powers

PC-E1: Rs. 10.0 Lacs

PC-E3/C1/C2: Rs. 5.0 Lacs

PC-E4/C3: Rs. 2.5 Lacs

PC-E5/C4: Rs. 1.0 Lac

f SSP (In case of additional/ extra item

(s) not included in existing

works/service contract under Section

31(c ) of the Act)

PC-WTD: Full Power

PC-M1/M2/F1/C1/C2/E1:

Up to 20 % of the Original

Contract value or Rs. 10 Lacs

whichever is lower

PC-

M3/E3/C3/F3/E4/C4/E5/M5:

Up to 20% of the Original

Contract value or Rs. 5.0

Lacs whichever is lower for

procurement made by them

g SSP (In case of additional quantities

more than 50% of the ordered quantity

in case of an existing works/service

contract under Section 31(d) of the

Act)

PC-WTD: Full power

PC-M1/M2/F1/C1/C2/E1:

Up to a maximum of a

cumulative total of Rs. 1.25

Cr (excluding the value of

11

additional quantities upto

50% of each item) for all

additional quantities of all

items (whether approved by

this PC or any other PC) over

the contract period

PC-M3/E3/C3/F3:

Up to a maximum of a


Lacs (excluding the value of

additional quantities upto

50% of each item) for all

additional quantities of all

items (whether approved by

this PC or any other PC) over

the contract period

E4/C4/E5/M5:

Up to 50 % for each item for

procurements made by them

procurements made by the

Nigam and other government

bodies, etc. should be looked

into.

h PWS PC-WTD: Full Powers

PC-C1/C2/C3/C4: Rs. 1.0

Lac

i SP PC-WTD: Full Powers

PC-C1: Rs. 50,000

PC-C2: Rs. 50,000

PC-C3: Rs. 25,000

PC-C4: Rs. 20,000

j WQ CE/ACE/ CCOA/ Secretary

(Admn.)/ SE/ CAO/ XEN/

AEN/ AO (Admn-Stores):

Rs. 10,000

4 Procurement Process Management

a All the matters related to procurement

process not specifically mentioned

herein including issue of NIBs,

acceptance/ release of bid security,

award of contract.

PC-

WTD/M1/M2/F1/C1/C2/E1:

Concerned

CE/ACE/SE/CCOA/

Secretary (Admn)

PC-M3/E3/C3: Concerned

SE

PC-F3: Concerned CAO

PC-E4/C4: Concerned XEN

PC-E5/M5: Concerned AEN/

AO (Admn-Stores)

MD, CE (Civil (for civil

works) and the concerned

Procurement Authority may

make suitable changes

depending on requirement.

12

b Finalization of bid document

including quantities, approval and

finalization of technical & financial

evaluation and abandoning/

termination of bidding process at any

stage, if required.

Procurement Authority

Concerned: Full Powers for

the cases for which it is

competent to make

procurement.

The reasons for abandoning/

termination of procurement

process should be recorded.

5 Contract Management

a All the matters related to contract

management not specifically

mentioned herein including

acceptance/ Release Performance

Security, Additional Guarantees, if

any, Payment of Advances, Execution

of Contract Agreements, Insurance

Policies, Payments including Price

Variation Claims, if any, final

accounting & settlement for closure of

procurement contracts.

PC-

WTD/M1/M2/F1/C1/C2/E1:

Concerned

CE/ACE/SE/CCOA/

Secretary (Admn)

PC-M3/E3/C3: Concerned

SE

PC-E4/C4: Concerned XEN

PC-F3: Concerned CAO

PC-E5/M5: Concerned AEN/

AO (Admn-Stores)

i. MD, CE (Civil) (in case of

Civil works), concerned




ii. Payment of advance is

subject to terms and conditions

finalized by WTD and there

being a provision of the same

in the contract.

iii. All payments shall be done

in consultation with concerned

Accounts officer/ officials.

b Matters related to Suspension/

Deferment/ Termination,

Compensation on demobilization of

resources by contractor/ supplier on

Nigam’s convenience, Debarment/

Blacklisting of contractor/ supplier

Purchase Authority

Concerned: Full Powers

c Execution of Indemnity Bond, Trust

Receipt for Nigam’s stores, tools &

plants for execution of works/

Services under the contracts with

Contractor

PC-

WTD/M1/C1/C2/E1/M3/E3/

C3/E4/C4: Concerned XEN

PC-E5: Concerned AEN

MD, CE (Civil) (in case of

Civil works), concerned




d Procurement of additional quantity of

an item (s) in excess of the quantity

included in the Original Contract/

Award for Works & Services

PC-WTD: Upto 50% for each

item

PC-M1/M2/F1/C1/C2/E1:

Up to 50 % for each item

subject to a maximum of a

cumulative total of Rs. 5.0 Cr

for all additional quantities of

all items (whether approved

by this PC or any other PC)

over the contract period

PC-M3/E3/C3/F3:

Up to 50 % for each item

subject to a maximum of a


lacs for all additional

For calculating additional

quantities of tower material of

different types, total value of

all types of towers shall be

taken, i.e. in case of change of

one type of tower with another

type of tower, only the

difference in their weight shall

be taken.

13

quantities of all items

(whether approved by this PC

or any other PC) over the

contract period

E4/C4/E5/M5:

Up to 50 % for each item for

procurements made by them

e Delivery/ Completion Period

Extension by an authority which made

the procurement

Procuring Authority: Full

powers for procurements

made by it, whether delay is

on part of Nigam or

contractor/supplier

i. If decision is taken by

competent authority as per

DOP to extend time period

without LD/ penalty or with

lesser LD/Penalty, this

decision should be taken as

sanction to refund LD/Penalty,

if excess LD/penalty has

already been deducted.

ii. The procuring authority

granting the time extension

without LD/ Penalty shall do

the same with recorded

reasons.

f Delivery/ Completion Period

Extension by an authority lower than

the authority that sanctioned it

PC-WTD: Full Power

PC-M1/M2/F1/E1/C1/C2:

When complete or partial

delay is on part of contractor/

supplier such that maximum

ceiling of penalty/ LD is

reached: Full powers

When partial delay is on part

of contractor/ supplier and

partial on part of Nigam or

complete delay on part of

Nigam: 50% of contractual

delivery/completion period

without penalty/ LD for delay

on Nigam part and full

powers with penalty/ LD for

delay on contractor/ supplier

part

PC-M3/E3/C3/F3:

When complete or partial

delay is on part of contractor/

supplier such that maximum

ceiling of penalty/ LD is

reached: Full powers

When partial delay is on part

of contractor/ supplier and

partial on part of Nigam or

complete delay on part of

Nigam: 25% of contractual

delivery/completion period

without penalty/ LD for delay

on Nigam part and full

powers with penalty/ LD for

delay on contractor/ supplier

part

14

g Condone Delay in Submission of

Claims by Supplier/ Contractor

against any Purchase Order/ Award/

Contract

PC-WTD: Full Power The power to be used for the

claims which has become time

barred under section-3 of the

Limitation Act, 1963 (amended

up to date) and supplier/

contractor makes as application

for the particular contract/

award/ purchase order along-

with the prescribed indemnity

bond that the claims submitted

have not been received by

them.

6 Repeat Order for additional quantities

in Original Award/ Contract for goods

and Services

Procuring Authority 50% of

the original quantity of

procurement sanctioned by it.

For Lattice Steel Structure

material, the quantity of tower

(s) & substation structure (s) of

different types shall be

considered aggregately (in

Metric Ton of Weight) for

assessing the percentage of

additional quantity.

7 BSR and Rules for Contractor Registration/ Empanelment and Advance Payments

a Finalization of Basic Schedule of

Rates (items and rates) including

adoption of Basic Schedule of Rates

of other Government Departments

PC-WTD: Full Power

CE(Civil), CE/ACE(T&C):

Full power to adopt BSR of

PWD to the extent not

available in RVPN BSR

finalized by WTD

b Finalization of Terms & Conditions of

Advance Payments in various modes

of Procurements and to various

agencies/firms/ contractors

PC-WTD: Full Power

CE(Civil), CE/ACE(T&C):

Full powers in case payment

is to be made to Government

Departments, organizations,

agencies, PSUs

c Finalization of rate contracts for

various commonly used

goods/services/works

PC-WTD: Full Power

d Finalization of Standard Bidding

Documents with general instruction

and terms & conditions to be adopted

by RVPN for purchase of Goods/

Services/ Works, as applicable

PC-WTD: Full Power

8 Purchase of Land and hiring of premises

a Sanction for purchase of private land WTD: Full Power

CE/ACE: Rs. 5.0 Lacs in

Fair price to be certified by

Revenue Authority/ local

bodies like Sub- Divisional

15

each case for substation and

office building

Officer/ Development

Authority/U.I.T/Municipalitie

s in Urban Areas within their

respective area

b Sanction for purchase of land from

Government/ Development Authority/

UIT/ RIICO/ Municipalities/

Panchayat/any other Government

body

MD: Full Power


each case for substation and

office building

SE: Rs. 20.0 Lacs in each

case for substation and office

building

c Sanction for hiring premises for

office/stores (external sources other

than Government) in Cities having

population more than 1.0 Lac/ Less

than 1.0 Lac

MD: Full Power

Secretary (Admn)/ CE/ACE:

Rent up to Rs. 15,000 per

month / Rs. 7,000 per month

SE: Rent up to Rs. 10,000 per

month/ Rs. 5,000 per month

XEN: Rent up to Rs. 5,000

per month/ Rs. 2500 per

month

The power is to be exercised

after ascertaining that the rent

is as per fair rent assessment

(to be carried out by

concerned Civil Office).

d Sanction for payment of

i. Stamp duty and other expenses

involved in registration of lease deed

of allotted land for GSS & colonies

etc.

ii. UD Tax on RVPN properties

MD: Full Power

CE/ACE: Rs. 10.0 Lac in

each case

SE: Rs. 5.0 Lac in each case

e Sanction for payment of lease rent to

Government, RIICO, urban local

bodies, any other government body

i. GSS Land

ii Land other than GSS

MD: Full Power

CE (T&C): Rs. 10.0 Lac per

year per case

SE (T&C): Rs. 5.0 Lac per

year per case

MD: Full Power

ACE (Civil): Rs. 10.0 Lac

per year per case

SE (Civil): Rs. 5.0 Lac per

year per case

16

9 Compensation to Workers and public

a Sanction of Compensation under

Worker's Compensation Act.1923 (or

as per latest amendments) or any law

for the time being in force

CE/ACE/SE: Full Power for

employees under their

jurisdiction

Secretary (Admn.): Full

powers for employees of

Corporate office

Power to be exercised in

consultation with concerned

Personnel Officers

(DDP/PO/APO).

b Sanction of residual amount as per

Nigam Rules for compensation in case

of fatal accident over and above

allowed as per provisions of Worker’s

Compensation Act.

MD: Full Power

c Sanction of compensation in case of

fatal/ permanent disablement of

public-man due to electrical accident

as per Nigam rules/policy

Concerned SE (T&C): Rs.

5.0 Lacs in each case

d Sanction of compensation in case of

grievous injuries to public-man due to

electrical accident as per Nigam

rules/policy

Concerned SE (T&C): Rs.

15,000 in each case

10 Electricity/ Water/ Telephone/Mobile phone/Internet Expenditure

a Sanction new Electricity or Water

Connection

MD: Full Power

Secretary/ACE/CE:

Connections having

connection charges (

including demand note) of

Rs. 50,000 for offices in their

jurisdiction in each case

b Sanction new Telephone connection/

Mobile connection /Data

dongle/internet broad band/internet

lease line/internet connection/ lease

line connection

MD: Full Power

c Sanction of payment of Monthly/ Bi-

monthly Recurring Charges

Head of office/Secretary

(Admn.)/AO(Estt.-Control) /

AS-III: Full Power for offices

and employees under their

jurisdiction

The powers are subject to the

availability of budget under the

related head and ceilings, if

any given in the sanction

11 Right of Way/ Statutory Clearance Expenditure

a Sanction of Railway Block Charges

with advance Payments

MD: Full Power


i. The power is for each case

subject to availability of A&FS

17

each case

SE: Rs. 2.5 Lacs in each case

& Budget for the work.

ii. Sanction for payment of

compensation is to be based on

verification/ award from the

revenue authorities (not below

the Rank of Naib-Tehsildar)

iii. Power to PC-E1 in case of

compensation payment is

subject to the condition that the

aggregated compensation

amount (adding the total

amount sanctioned at all

levels) does not exceed 3% of

the technical sanctioned

estimate amount.

b Sanction of Advance Payment to the

Forest Department for Compensatory

afforestation including payments

towards net present value of the land

required in connection with laying of

transmission lines through forest and

other related matters as per prevailing

law.

MD: Full Power

CE/ACE: Rs. 100 Lacs in

each case

SE: Rs. 20.0 Lacs in each

case

c Sanction of payment for forest

clearances

MD: Full Power


each case


d Sanction of payment of various

charges, security deposit/ Bank

Guarantees for ROW clearances for

PTCC or clearance/ permission from

NHAI/ RIICO or any Other Govt.

Utility/ Department/ Corporation/

Authority

MD: Full Power


each case


e Sanction of payment for

Compensation of Crop Destroyed,

Property Damaged during execution

of Transmission System Works

PC-WTD: Full Power

PC-E1/C1: Full Powers

PC-E3/C2/C3: Rs. 25000 in

each case

PC-E4/C4: Rs. 10000 in each

case

PC-E5: Rs. 6000 in each case

12 Publication & Advertising Expenditure

a Release advertisements (In

Newspapers, Displays, Print Media,

Digital & Electronic Media)

MD: Full Power

b Publication of NIBs, notifications,

public notices, etc (in Newspapers,

Journals, Official gazette, etc as per

requirement)

PRO/APRO: Full Powers

13 Legal expenditure and related matters

a Empanel advocates MD: Full Power Fees of empanelled lawyers

shall be approved by the BoD.

18

Legal expenses shall be as per

Government Circular.

b Engage advocates from panel or

outside panel on special fees in all

court/ judicial/ quasi-judicial/

arbitration cases/ green tribunal/state

commissions/ boards/CERC/APTEL

MD: Full Power

JLR: Rs. 20,000 per case

c Engage advocates from approved

panel at approved rates and appoint

officer in-charge/ additional officer in-

charge in all courts/ judicial matters/

quasi-judicial matters/ arbitration

cases/ Green Tribunal/RERC/

APTEL/ State Commissions/ Boards/

CERC

JLR: Full Power


SE & above: Full Power

Power for SE and above rank

is for trial court/

SDO/RAA/DFCP/

LCIT/Gratuity Authority

d Sanction payments of Advocate Fees

and Legal Expenses of all types

including typing charges etc.

MD: Full Power

JLR/ Officer in-Charge: Full

Power to the extent of

approved fees and expenses

Fees and legal expenses shall

be as approved by the

competent authority

e Sanction payment of advocate

miscellaneous expenses not covered

by Government Circular

MD: Full Power

JLR: Rs. 10,000 in each court

case

Office In-charge/ Additional

Officer In-charge: Rs. 2,000

in each court case

f Sanction payment of Fine/ Interest/

Fees (Court/ statutory amount)/ Costs/

Decretal amount awarded by Court/

Statutory Bodies

MD: Full Power


Lac in each case

JLR: Rs. 15,000 in each case

g Decision to take appeal MD: Full power

Committee of Secretary

(Admn.) & JLR: Full Powers

in respect of all matters

where amount involved is up

to Rs. 5.0 Lacs other than

matters related to pension,

gratuity, pay fixation and

revision in pay scales.

h Decision to take no appeal MD: Full power

Committee of Secretary

(Admn.) & JLR: Full Powers

in respect of all matters

19

where amount involved is up

to Rs. 5.0 Lacs other than

matters related to policy,

pension, gratuity, pay

fixation and revision in pay

scales.

JLR: Full Powers where

court has ordered for passing

speaking orders after hearing

the petitioner.

14 Statutory Payments/Charges/ Fees Related Expenditures

a Sanction Statutory Payments such as

License, Registration and Inspection

fees to Govt. Departments

WTD: Full Power


Rs. 10.0 Lacs in each case


Statutory Payments can be

made without budget

Provisions, which may be

sought in Revised Budget

Estimate (RBE) by the

concerned authority/ office

who/which has deposited the

amount. b Sanction of statutory payments &

expenditures related to compliance of

Company law & related periodic filing

requirements, etc.

MD: Full Power

Secretary (Admn.)/ CCOA:

Rs. 1.0 Lac. in each case

15 Meeting Expenditure

a Tea & Refreshment for Official

Meeting

MD: Full Powers

Director: Rs. 30 per member

up to Rs. 5000 per month

ACE/CE/CCOA/ Secretary

(Admn) :Rs. 30 per member

up to Rs. 3000 per month

SE (T&C)/JLR/PRO/JDP:

Rs. 25 per member up to Rs.

2000 per month

Other SEs/ Company

Secretary /CAO/Sr.AO/XEN

and equivalent: Rs. 20 per

member up to Rs. 1000 per

month

b Lunch/ Dinners/ Refreshment for Sr.

Officers Conferences/ Board

Meetings/ Co-ordination Committee

Meeting/ Visitors declared as RVPN

guest by MD

MD: Full Power

Director: Rs. 5000/- per case

ACE/CE/CCOA/Secretary

(Admn): Rs. 3000/- per case

16 Sanction for expenditure on the

Independence day/ Republic Day and

MD: Full Power

20

any other declared State Festival by

Nigam

Head of office of the rank of


Rs. 5000 per occasion


SE: Rs. 2000 per occasion


XEN: Rs. 1500 per occasion


AEN: Rs. 1000 per occasion

17 To sanction all types of refund of

miscellaneous revenue wrongly

credited or excess deposited

MD: Full Power

Director (Finance): Rs. 5 lacs

per case

CE/ACE/SE: Up to Rs.

100,000 in each case

i. The sanctioning authority

shall record the reasons thereof

ii. The powers to refund the

miscellaneous revenue shall be

up to three years from the date

of cause of action.

18 Write-off of Losses or Revenue

a To sanction the write-off of advances

which they may have the power to

sanction provided they are

irrecoverable

CE/ACE/SE: Up to Rs.

10,000/- per case for

employees under his

jurisdiction

Secretary (Admn): Up to Rs.

10,000/- per case for

employees of Corporate

office

i. Powers to be exercised for

the stores within their area of

jurisdiction

ii. Steps should be immediately

initiated for disposal of the

store through auction or

otherwise

ii. Before declaring a

stock/store surplus, it is to be

ascertained that it is not

required/ usable in the

organization or its

transportation to the point

where it is required/ usable is

un-economical.

iii. Procedure prescribed under

the Store Manual/ Disposal of

Surplus stores manual shall be

followed invariably.

iv. In case of

loss/theft/damage/destruction,

etc, the powers shall be

exercised after thorough

investigation for the loss of

Nigam’s property/ stores.

v. In case of

loss/theft/damage/destruction,

etc, it should be ensured that

b To sanction the write off of the value

of all types of stores, tools, tackles,

plants, substations, line material,

property etc. lost or stolen or

destroyed and damaged by accident or

natural calamity

WTD: Full Power

CE/ACE: Up to Rs. 50,000 in

each case

SE: Up to Rs. 10,000 in each

case

XEN: Up to Rs. 3,000 in

each case

c To sanction the write-off of the value

of the stores, tools, tackles,

equipment, plant, line material, etc &

which have become unserviceable

after fair wear and tear

CE/ACE: Full Power

SE: Rs. 50,000

XEN: Rs. 25,000

d To write off the value of unserviceable

or obsolete or surplus articles of tools

CE/ACE/SE: Full Power

21

and plants

XEN: Rs. 5,000 • In case of theft, it should be

ensured that FIR has been

lodged well in time and

Police has issued FR duly

accepted by Hon’ble Court

• Enquiry committee has

given report and accordingly

disciplinary action has been

taken against the Nigam

Employee, if responsible for

losses otherwise case for

write-off of losses can be

processed.

• An appropriate action is

taken for the recovery

against any other person (s)/

agency responsible for

losses or other proceedings.

• Case has been checked/

vetted by COIA.

e To sanction write off of all

irrecoverable advances, value of stores

declared surplus or unserviceable or

obsolete or stolen or lost or damaged,

etc or to forego any irrecoverable

revenue

MD: Full Power

Dir (F): Rs. 1.0 Lac per case

CCOA: Rs. 50,000/- per case

19 Sanction of maintaining the inventory

levels of various Items/ Equipment in

Nigam Stores

CE (Procurement): Full

Power

The minimum inventory levels

for each item / equipment for

breakdown/ emergency

situation shall be as per

approval of WTD.

20 Disposal of all types of stores, tools, tackles, plants, sub stations, line material, property, etc

a Sale of property through public

auction after it has been declared

unserviceable, surplus or obsolete

Authorities as prescribed in

Booklet of Disposal of

Surplus & Stores: Full Power

b Scrap Material on Site including

Guest Houses/offices (un-economic to

transport and sale through public

auction)

PC-C3/E3: Rs. 1,00,000 in a

Financial Year

PC-C4/E4: Rs. 25,000 in a

Financial Year

PC-E5: Rs. 10,000 in a

Financial Year

The committee shall record

proper justification and

methodology for valuation and

sale of material

21 Approval of Service/ Hire Charges for

designs and giving services of

Nigam's tools & tackles, testing

equipment, repairing and testing

charges at workshop/ laboratory

WTD: Full powers

ACE/CE: Full Powers

other than for designs

22 Sanction to issue/ sell the Nigam’s

Material/ Equipment/ Items to any

other utility/ department/ works in

emergent cases in Nigam interest

PC-WTD: Full Power PC-M1 committee shall decide

and recommend the prices/

charges to be taken with

detailed justification for the

22

approval of WTD.

23 Transfer of Budget

a Transfer of budget within capital

budget head from one project/ scheme

to another project/ scheme

MD/Director(Finance): Full

Power

b Transfer of saving in the budget head

from one minor head to other or same

minor head of same or other office

within same major revenue

expenditure head viz. 474, 475, 476,

477 or 478

Director (Finance): Full

Power

ACE/CE/SE: Full Power

within their jurisdiction

c Transfer of budget from lumpsum

provision given in budget to any

budget head

MD: Full Power


Lacs in each case

CCOA: Rs. 5.0 Lacs in each

case

CAO (A/C-W&M): Rs. 1.0

Lacs in each case

Sr AO (B&R): Rs. 10,000 in

each case

24 To sanction, after due investigation,

the loss of measurement books and

preparation of new measurement book

in its place

CE/ACE/SE(Civil/T&C):

Full powers

25 To select transmission service

provider/ partner in case of PPP

projects for transmission system

WTD: Full Power

26 Sanction/ Approval of any other item/

Expenditure not covered under Item 7-

25 of DOP

WTD: Full Power

23

Annexure-A

PROCUREMENT AUTHORITY IN RVPN (COMMITTEE/ OFFICERS)

A. PROCUREMENT COMMITTEEE

S. No. Designation Used

for Committee Committee Members

1

PC-WTD a) MD

b) Director (Finance)

c) Concerned Director (Technical)/ Director (Operation) (both in case of

matters related to Finance or Administration, etc)

In the committee, the presence of MD & Director (Finance) is essential for

decision.

2

PC-M1 a) ACE/CE (Contract/ Procurement)

b) ACE/CE (PP&D)

c) CCOA

In cases of PP&D, the ACE/CE (Contract) and ACE/CE (Procurement) shall

be called rotationally as other member.

3

PC-M2 a) Secretary (Admn)

b) Concerned Sr. AO/ AO

c) Concerned JS/DS/JDP/ SE (HRD &Trg)

4

PC-F1 a) CCOA

b) Concerned CAO

c) AO (Establishment & Control)

5

PC-F3 a) CAO posted in Corporate office

b) Concerned Sr. AO/AO

c) AO (Admn-Stores)

6

PC-E1 a) CE/ACE (T&C/MPT&S/LD/ Communication/ NPP&RA/PP&D/IT/

Procurement/ Contract)

b) Regional CAO/ CAO or Sr. AO concerned

c) SE concerned

7

PC-C1 a) CE (Civil)

b) TA to CE (Civil)

c) Sr. A.O. (Civil)/ CAO Concerned

d) ACE (Civil) concerned

8 PC-C2 a) ACE (Civil)

24

b) TA to ACE (Civil)

c) Sr. AO (Civil) concerned

d) SE (Civil) concerned

9

PC-M3 a) SE (Contract-I/ Procurement-I) a) SE (Contract-II/

Procurement-II)

b) SE (Design) b) SE (Automation & SP)

c) Sr. AO/ CAO Concerned c) Sr. AO/ CAO Concerned

In cases of SE (Design), the SE

(Contract-I) and SE (Procurement-I)

shall be called rotationally as other

member.

In cases of SE (Automation &SP),

the SE (Contract-II) and SE

(Procurement-II) shall be called

rotationally as other member.

10

PC-E3 a) SE (T&C/765 kV GSS/MPT&S/LD/Communication/HRD&Trg)

b) AO/ Sr. AO concerned

c) XEn Concerned/ Senior Most XEN in case of GSS

11

PC-C3 a) SE (Civil)

b) TA to SE (Civil)

b) AAO-I concerned

c) XEn ( Civil) Concerned

12

PC-E4 a) XEN (T&C/220 kV GSS/MPT&S/LD/

Communication/M&F/HRD&Trg)

b) AAO/ Jr. Acctt. of concerned circle/ office (to be nominated by

concerned Circle SE)

c) AEN Concerned/ Senior most AEN in case of GSS

13

PC-C4 a) XEN (Civil)

b) TA to XEN (Civil)

c) AAO-II of concerned circle/ office (to be nominated by concerned

Circle SE)

d) AEN (Civil) Concerned

14

PC-E5 a) AEN (T&C/132 kV GSS/Cluster/MPT&S/LD/Communication)/ ACOS

b) AAO/ Jr. Acctt. of concerned circle/ office (to be nominated by

concerned Circle SE)

c) JEN Concerned/ Senior Most JEN in case of GSS or Cluster

15 PC-M5 a) AO (Admn-Stores)

b) Assistant Secretary [nominated by Secretary (Admn.)] / AEn (MIS) [

nominated by CE (IT) for IT related purchase items]

c) Personnel Officer (HQ)

25

B. PROCUREMENT OFFICERS

S. No Designation of Officer

1 Chief Engineer/ Addl Chief Engineer (CE/ACE)

2 Secretary (Administration)

3 Chief Controller of Accounts (CCOA)

4 Superintending Engineer

5 Executive Engineer

6 Assistant Engineer

7 Chief Account Officer

8 AO (Admn-Stores)

26

Annexure-B

HIERARCHY OF THE VARIOUS COMMITTEES

* For PC-E3 committee consisting of SE (HRD & Trg.)

PC-F1 PC-M2

PC-M1

PC-M3

PC-E5

PC-WTD

PC-E1 PC-C2

PC-C1

PC-E4

PC-E3 PC-F3

PC-M5

* PC-C3

PC-C4

27

Annexure-C

LIST OF TESTING AND MEASURING INSTRUMENTS/ EQUIPMENTS, TOOLS & TACKLES

S. No. Name of Item

1 Insulation Tester (2.5 kV -5kV)

2 Hand Held Insulation Tester (500 V)

3 Clamp on Tester

4 Earth Tester

5 Co-axial Cable Tester

6 Digital Multi-meter

7 Analog Multi-meter

8 Oil Sample Bottles

9 Vacuum Cleaner (Industrial Grade)

10 Tools & Tackles- Spanners, Pulleys, Ropes etc. as required for Maintenance of Substation & Lines

11

Tools & Tackles- Screw Drivers, Testing Tools, pliers, spanners, cutters, wire strippers, crimping

tools, LAN Tester, Leads/ Probes, Soldering Iron, Soldering Station, De-soldering Station, SMD

Rework Station etc. as required for Maintenance and testing of Switchyard Equipments, Meters &

Protection and Communication Devices

12 First Aid Box

13 Blower

14 Hand Drill Machine

15 Bit Error Ratio (BER) Tester

16 Optical Power Meter

17 Digital Oscilloscope

18 Optical Time Domain Reflector (OTDR)

19 IC Tester/ Programmer

20 Stabilized DC Power supply (Bench Power Supply)

28

Annexure-D

LIST OF CENTRALLY PROCURED ITEMS/ EQUIPMENTS/ GOODS

S. No. Items

1 EHV/MV/HV TOWERS & EXTENSIONS

2 ACSR, AAC & AAAC Conductors

3 GSS WIRE

4 DISC INSULATORS

5 EHV/MV/HV GSS GALV. STRUCTURES WITH ACCESSORIES

6 GI NUTS & BOLTS OF SIZES

M16X35N, M16X40N

M16X45N, M16X50N

M16X55N, M16X60N

M16X65N, M16X70N

M16X75N,

M16X80N & M16X85N

7 G.I. STEP BOLTS & NUTS

8 M.S. NUTS & BOLTS OF SIZES

M16X40N, M16X45N

M16X50N, M16X55N

M16X60NXM16X65N

M16X70N, M16X75N

M16X100N,M16X200N

M16X150N

M16X250N & M16X300N

9 SPRING WASHER OF SIZE M16-B

10 WAVE TRAP

11 COUPLING DEVICE

12 CARRIER SETS

13 PROTECTION COUPLER

14 COAXIAL CABLE

15 BATTERY SETS 48V, 110V, 220V

16 ELECTRONIC TELEPHONE EXCHANGE

17 EHV/POWER TRANSFORMER

18 33/11kV POWER TRANSFORMERS

19 33/0.4kV STATION TRANSFORMERS

20 EHV/MV/HV CTs

21 33kV & 11 kV PT’S

22 220kV & 132 kV CVT’S

23 EHV/MV/HV CIRCUIT BREAKERS

24 EHV/MV/HV LAs

25 EHV/MV/HV ISOLATORS

26 POST INSULATORS (ALL RATINGS)

27 C&R PANELS

28 LT PANELS/ ANNUNCIATORS/ LT DISTRIBUTION CONTROL BOARD

29 DC BOARD 220V & 110V

30 CONTROL CABLES

31 CAPACITOR BANK ALONGWITH ASSOCIATED EQUIPMENTS

32 BATTERY CHARGERS: 220V, 110V, 48V

33 HT & LT TRIVECTOR METERS

29

S. No. Items

34 OIL FILTER MACHINE

35 TRANSFORMER OIL

36 CALIBRATION EQUIPMENTS

37 HIGH VOLTAGE (BREAK DOWN VALUE) INSULATION TEST SET

38 STEEL

i) TOR STEEL

ii) MS ROUND

iii) MS ANGLE

iv) MS CHANNEL

v) MS PLATE/ CHEQUERRED PLATE

vi) MS JOISTS

vii) MS FLAT

viii) MS RAILS

39 3.5 CORE PVC CABLES, ABOVE 120 SQ.MM

40 WEIGH BRIDGE/ WEIGHING MACHINE

41 CABLE/ CONDUCTOR REWINDING MACHINE

42 CRANES

43 FORK LIFTER

44 TRANSPORT & INSPECTION VEHICLES, TRACTORS & TRACTOR TRAILERS

45 MARSHALLING KIOSK

46 CONDUCTOR HARDWARES & CONDUCTOR ACCESSORIES

47 EARTH WIRE HARDWARES & ACCESSORIES

48 DANGER PLATE, NUMBER PLATE & PHASE PLATE

49 HARD WARE FITTINGS, CLAMPS & CONNECTORS FOR GSS

50 TELEPHONE CABLE

51 GI EARTHING SET

52 INSULATED RUBBER MATS/ SMC CHEQUARED MATS

53 CAMERAS

54 REMOTE CONTROLLED LOAD MANAGEMENT SYSTEM

55 COMPRESSORS & DYNAMOMETERS

30

Annexure-E

METHOD OF PROCURMENT

S. No. Designation Used for

Procurement Method

Methods of Procurement RTPP Rule No.

1 OB Open Competitive Bidding 15

2 SCM Swiss Challenge Method 15A

3 LB Limited Bidding 16

4 SSP Single Source Procurement 17

5 TSB Two Stage Bidding 18

6 ERA Electronic Reverse Auction 19

7 RFQ Request for Quotations 24

8 SP Spot Purchase 25

9 WQ Without Quotations 26

10 PWS Piece Work System 27

11 CN Competitive Negotiation 28

12 RC Rate Contract 29

13 EC Empanelled Contractors 31

14 DP Direct Procurement from Notified Agencies 32

Note: Procurement through RC method means procurement on prevailing RC of RVPN

31

Annexure-T&C

A. Procurement of Goods/ items

S. No. Goods/ Item Description

1 Consumables for Operation and Maintenance of Equipments/ Items, Tools & Tackles

installed/ available at Sub stations and Lines, Oil Testing laboratory, Workshops.

2 Testing & Measuring Equipments, Tools & Tackles as per Annexure-C

3 Spares for Maintenance and Up-keep of Equipments/ Items installed/ available at EHV

Substations & Lines, Oil Testing laboratory, Workshops. (Material/ Items not Covered

under Centrally Purchased Items as per Annexure-D)

4 Material/ items used under Transformer Repairing Workshop, Oil Testing Laboratory.

(Material/ Items not Covered under Centrally Purchased Items as per Annexure-D)

5 Material/ items for electrical safety such as Safety Belts, Shoes, Helmets, Gloves,

Glasses, Insulated Mats, Earthing Rod/ Chains, Contact/ non-contact type voltage

indicators etc. (Material/ Items not Covered under Centrally Purchased Items as per

Annexure-D)

6 Water for Drinking and General Purpose Usage

B. Procurement of Work/ Services

S. No. Description of Works/Services

1 Labour Works (without material excluding material required for associated civil works

or included in the labour rates) for works (other than new work)including dismantling

and installation of Equipments/ Items on EHV Substation and Lines.

2 Repair (with or without replacement of defective parts) of lines, sub stations equipment/

items, testing and measuring Equipment/ instruments, tools & tackles, basic amenities at

Substation premises such as Street lights, electrical system, water supply distribution and

sanitation arrangements along-with associated civil works, if any.

3 Preventive/ Periodic Maintenance of lines, substations equipment/ items, testing and

measuring instruments, tools & tackles at Substations/ T&C offices / Oil Test

Laboratory/Transformer Workshop

4 Diagnostic testing for health/ condition assessment on Equipments/ Items installed on

Substation and Lines along-with required remedial actions

5 Breakdown Maintenance of Lines and Substation Equipments/ Items

6 Up-keep and Cleaning of Substations including Switchyard, Control Room, approach

road and associated Colony area along-with the maintaining of the gardens, basic

amenities in the premises.

7 Calibration certification of Testing and Measuring Equipments, Tools & Tackles

available/ installed on/ at T&C office/Substations/ Transformer Workshop/ Oil Testing

Laboratory.

8 Hiring Services of Expert/ Service Engineers for inspection, checking and maintenance

of Equipments/ Items, Testing & Measuring Equipments, Tools and Tackles installed/

available at Sub stations and Lines, Oil Testing laboratory, Workshops.

9 Hiring Services of Expert for preparation of ROW/ Statutory Clearance Cases

32

10 Hiring of Services of Equipment Lifting/ Earth Moving Machines. Tractors etc. for

Transmission Works of Substation and Lines on Requirements

11 Loading & Unloading of Substation and Line Equipment/ Items

12 Transportation (with or without loading, unloading of material) of Substation and Line

Equipment/ Items and Un-serviceable goods/ items

33

Annexure-MPT&S



1 Consumables for maintenance of Metering, Protection System and associated Testing

tools & tackles at Substations/MPT&S Offices and Meter Testing laboratory.


3 Spares for Equipments/ Items for Maintenance and Up-keep of Metering & Protection

System at Substations (Material/ Items not Covered under Centrally Purchased

Items as per Annexure-D)

4 Material/ items used under Meter Testing Laboratory. (Material/ Items not Covered

under Centrally Purchased Items as per Annexure-D)



indicators etc. (Material/ Items not Covered under Centrally Purchased Items as

per Annexure-D)




1 Testing of Major Switchyard Equipments, Metering and Protection System (with or

without testing equipments/ Tools & Tackles) at Substations.

2 Diagnostic testing for health/ condition assessment on Equipments/ Items installed on

Substation.

3 Repair (with or without replacement of defective parts) of equipments/ items associated

with Metering and Protection system

4 Up-keep and Cleaning of Offices and Metering Laboratory along-with the maintaining of

the gardens, basic amenities in the premises.

5 Annual Maintenance of Testing and Measuring Equipment, Tools & tackles at MPT&S

offices / Meter Test Laboratory


available/ installed on/ at MPT&S office/ Meter Test Laboratory


of Metering, Protection, Testing and Safety Requirements, Testing & Measuring

Equipments, Tools and Tackles installed/ available at Substation, MPT&S offices /

Meter Test Laboratory

34

Annexure-Communication



1 Consumables for maintenance of Communication Equipments/ Items including Data

Acquisition Device & Gateways, DC System and Testing tools & tackles at Substations

and Control Centers.


3 Spares for Equipments/ Items for Maintenance and Up-keep of Communication

Equipments/ Items including Data Acquisition and Transmission Device, Gateways &

Telemetry System, DC System and Testing tools & tackles at Substations and Control

Centers(Material/ Items not Covered under Centrally Purchased Items as per

Annexure-D)




indicators etc. (Material/ Items not Covered under Centrally Purchased Items as

per Annexure-D)



1 Testing of Communication System (with or without testing equipments/ Tools &

Tackles)


with Communication system.

3 Preventive/ Periodic maintenance of the Communication Equipments/ Items including

Data Acquisition and Transmission Device, Gateways & Telemetry System, DC System,

Testing and Measuring Equipment and Testing tools & tackles at Communication

offices, Substations and Control Centers.

4 Up-keep and Cleaning of Offices along-with the maintaining of the gardens, basic


5 Breakdown/ Emergency Maintenance of Communication Equipments/ Items including

and Transmission Device, Gateways & Telemetry System, DC System and Testing tools

& tackles at Substations and Control Centers.


available/ installed on/ at Communication office/Substations for Communication system.


of Equipments/ Items, Testing & Measuring Equipments, Tools and Tackles installed/

available at Communication offices, Substations and Control Centers.

8 Loading & Unloading of Communication Equipment/ Items

9 Transportation (with or without loading, unloading of material) of Communication

Equipment/Items and Un-serviceable goods/ items

35

Annexure-LD



1 Consumables for maintenance of SCADA System and Testing tools & tackles at Central

and Sub-Control Room.


3 Spares for Equipments/ Items for Maintenance and Up-keep of SCADA System at

Central and Sub-Control Rooms (Material/ Items not Covered under Centrally

Purchased Items as per Annexure-D)




1 Testing of SCADA System, Energy Accounting & Billing System and other LD related

applications including of Hardware and Software (with or without testing equipments/

Tools & Tackles)


with SCADA system, Energy Accounting & Billing System and other LD related

applications including hardware & Software

3 Preventive/ Periodic maintenance of SCADA System, Energy Accounting & Billing

System and other LD related applications including hardware & Software, Testing and

Measuring Equipment, Tools & tackles at LD Offices, Central and Sub-Control Centers.

4 Up-keep and Cleaning of Offices along-with the maintaining of the gardens, basic


5 Breakdown/ Emergency Maintenance of SCADA System, Energy Accounting & Billing

System and other LD related applications including hardware & Software at Central and

Sub-Control Centers.


available/ installed on/ at LD office and Sub-Control Centre for LD Operations.


of SCADA System, Energy Accounting & Billing System and other LD related

applications including hardware & Software, Testing and Measuring Equipment, Tools

& tackles at LD Offices, Central and Sub-Control Centers.

36

Annexure-Civil



1 Consumables for annual maintenance of testing and measuring equipments, tools &

tackles installed/ available at Quality Control Lab.

2 Consumables for up-keep and maintenance including cleaning, maintaining sanitary and

electrical installations for residential colonies, complexes, rest houses, office premises,

crèche, lawn and gardens, plantation, watering, hospitality services for rest houses etc.

For water purifier, EPBAX, Air Cooling, Air conditioning, Pest control, Lifts, CCTV

Cameras, Fire fighting system, STP, Sewerage treatment plant etc.

3 Linen, Crockery, utensils, furniture, water cooler/purifier, vacuum cleaner for utilization

of Guest House/ Rest Houses

4 Electric, Sanitary, Joinery Items for civil maintenance works

5 Testing & Measuring Equipment/ machine, Tools & Tackles for Quality Control Lab



1 Repair excluding Alterations, Additions, Replacements, Renovation, Re-modeling of all

Types of Existing Residential Buildings, Non Residential Buildings and all other civil

works

2 Repair and maintenance/ improvement of Civil Foundations, Fire fighting system,

Leveling & Dressing, Grading & Gravelling, Cable Trenches, Boundary wall, Retaining

Wall, Toe wall, Roads, Other outer development works

3 Repair and maintenance/ improvement of Water plumbing and drain laying services such

as GLR, Water supply and Rain water harvesting system, Sewage and waste collection,

treatment and disposal and other environmental protection works

4 Hiring of Services for Sale, disposal of a permanent building or structure declared unsafe

or unserviceable

5 Hiring of Services involving Removal/Demolition of a pucca structure to facilitate new

construction as per approved plan/layout.

6 Hiring of professional, technical and business services such as Architectural advisory

services, Surface surveying, investigation and map-making services, Technical testing

and analysis services.

7 Annual Maintenance of Testing and Measuring Equipment, Tools & tackles available/

installed at QC Labs

8 Calibration certification of Testing and Measuring Equipment, Tools & Tackles

available/ installed at QC Labs

9 Repairs (with or without spare parts), maintenance of Lifts, Air Conditioners, other

Equipment and furniture

37

10 Annual contract for up keeping and maintenance including cleaning, maintaining

sanitary and electrical installations for residential colonies, complexes, rest houses,

office premises, lawn and gardens, plantation, watering, hospitality services for rest

houses etc.

11 Goods, works, services required for organizing of Foundation Stone Laying/

Inauguration of Substations, buildings, etc

12 Transportation (with or without loading, unloading of material) of Steel, furniture, Un

serviceable goods/Items, Equipment/Machine etc.

38

Annexure-General



1 Spares for Equipments/ Items for Maintenance and Up-keep of IT Hardware and Office

Equipments/ Items (Material/ Items not Covered under Centrally Purchased Items

as per Annexure-D)

2 Spares for Maintenance and Up-keep of Equipments/ Items installed/ available at Stores

& Fabrication Shop. (Material/ Items not Covered under Centrally Purchased Items

as per Annexure-D)

3 Material/ items used under Fabrication Shop (Material/ Items not Covered under

Centrally Purchased Items as per Annexure-D)

4 Consumable for IT Hardware and Office Equipments/ Items, Anti-Virus software

License & its annual renewal/ subscriptions

5 Consumables for Operation and Maintenance of Equipments/ Items, Tools & Tackles

installed/ available at Fabrication Shop.

6 Consumables for the Departmental Vehicles/ Hired Vehicle (if the same is on RVPN part

as per terms of Purchase order) : Diesels/ Petrol & Lubrication Oil

7 Tyre & Tubes, batteries for Departmental Vehicles

8 Off-the-Shelf Stationery Items

9 Office items such as crockery, cleaning & dusting items, soaps, toilet deodorant &

phenyl, towels, curtains & chair covers & cushions, doormats, mosquito repellent, room

heater (non-fan type), electric kettle (up to 2 Ltrs).



1 Repair and maintenance (with or without replacement of defective parts) and Insurance

of Vehicles including inspection vehicles, Trucks, Cranes, Loaders etc.

2 Printing of Customized Registers, Rules & Regulations, Manuals, Formats, Log-sheets,

Annual accounts budget etc. with or without Stationary/ Binding

3 Preventive/Periodic/ Annual Maintenance of IT Hardware and Office Equipments/ Items

4 Up-keep and cleaning of offices/ Training Centers/ Training Hostel/Control

Centre/RVPN buildings along-with the maintaining of the gardens, basic amenities in the

premises.

5 Hiring of services of courier for distribution of office correspondence

6 Providing Fixing of Notice Boards, Substation/ Office Name Boards or Repainting of

existing Boards and Sign/ Identification Markers/ plates.