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सेमी-कंड टर लेबोरेटर अंत र वभाग, भारत सरकार

से टर-72, सा.अ .िस .नगर-160071 फोन 91-172-2296100-400 , फै स -0172-2237410

ईमेल:hps@scl.gov.in वैबसाइट: www.scl.gov.in

लोक िन वदा सूचना संदभ सं या: पीएस/वीएफड /2015/123

PUBLIC TENDER NOTICE Ref. No. P&S/VFD/2015/123

सेमी-कंड टर लेबोरेटर , एस.ए.एस नगर (मोहाली), पजंाब, भारत म वीएलएसआई क अिभक पना, वकास एव ं विनमा ण क सु वधा के िलए काय रत है और िन न मदो के िलए िन वदा आमं त करती है। Semi-Conductor Laboratory (SCL) engaged in the design, dev elopment and manufacture of VLSIs at i ts fac i l i ty at S.A.S. Nagar (Mohal i ) , Punjab, India inv i tes bids for the following stores:

मसं या S r . N o.

िन वदा संदभ सं या T en der

R eferenc e Nu mber

वव रण एवं सं या D es c r ip t i on & Q u ant i t y

मोहरबंद िन व दा ा त कर ने क अं ितम ित िथ एवं समय

(आइएसट )

L as t d a te of r ec e ip t of s ea led b ids ,

D ate & T ime ( IST )

ट ड एफ भाग -1 एवं तकनीक भाग -2 को खोलने क ित िथ एवं

समय( आइएसट ) Sc h ed u le of O p en ing of

P ar t - 1 “T en d er D oc u men t F ee” an d P ar t - 2

“T ec h nic a l ” D ate & T ime ( IST )

1 पीए उएस/

2015/वीएफड /1 53 P&S /20 15 / VFD /1 5 3

केआरएफ लेजर सोस (गीगाफोटॉन मॉडल नं G20K 2- 1 ) के िलए क यूमेबल पेययस आरएफपी के भाग -जी म व तृत तौ र पर दए गए आधार प र . C ons u mab le Sp ares f or K rF L as er S ourc e (G ig ap h oton mod e l n o . G20K 2- 1) as p er d e ta i ls g i v en in PA RT-G of RF P.

27 माच , 2015 को 1500 बज ेतक Marc h 27 , 2 01 5 u p to 15 0 0 h ou rs .

27 माच , 2015 को 1530 बजे तक Marc h 27 , 2 01 5 a t 15 3 0 h ours .

“िन वदा अिभलखे“ जसम लोक िन वदा सचूना और ता वत अनुरोध (आरएफपी) शािमल है, हेतु िन वदा साम ी हमार वबैसाइट 26 माच , 2015 तक रह गी। The “Tender Document” comprising of Public Tender Notice and Request for Proposal (RFP) shall remain on our Website till March 26, 2015. इ छुक कां े टरस स ेअनुरोध है क उपयु त अिभलखे को डाउनलोड कर और सलाह द जाती है क अपना ववरण क पनी ोफाइल स हत और इं टालड पर आधा रत साम ी हेतु िन वदा तुत करन े हेतु ऊपर दए गए ईमले/फै स नं पर एससीएल को सूिचत कर । जो कां े टरस एससीएल क वैबसाइट/इसर क वबैसाइट से डाउनलोड कए गए अिभलखे के आधार पर िन वदा अिभलेख को तुत करना चाहत े है, स ेअनुरोध है क फ स के तौर पर 213/- पए (जहां लागू ह ) का डमाडं ाफट िन वदा के साथ देना आव यक है। Interested contractors are requested to download the abovesaid documents and are also requested to advice by e-mail/fax at the e-mail ID/fax no. given above their particulars including their company profile and installed base of the

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stores they want to bid far. Contractors downloading the tender documents from SCL/ISRO websites are required to provide a demand draft of 213/- towards Tender Document Fee (wherever applicable) alongwith their bid. का ै टर ारा आरएफपी म दए गए ‘िन वदा ततु करने क या’ और िनदेश के अनसुार िन वदा तुत क जाए और उपयु त अंितम ितिथ एव ंसमय तक एससीएल, एस.ए.एस. नगर म पहंच जाएं। ु The bids shall be submitted by the contractors in accordance with the instructions and the ‘Procedure for Submission of Bids’ given in the RFP and should reach SCL, S.A.S. Nagar no later than the last date and time indicated above. इस लोक िन वदा सचूना स ेसबंिधत अिभलखे क ित अथवा लने-देन म देर आ द के िलए एससीएल क कोई ज मेदार नह ं होगी। एससीएल के पास उपयु त सभी साम ी क खर ददार अथवा उपर द गई कुछ साम ी अथवा उपयु त िन वदा म अकारण बदलाव अथवा र करने का अिधकार आर त है। SCL takes no responsibility for the delay or loss in transit of any document related to this Public Tender Notice. SCL reserves the right to procure all the abovesaid stores or some of the above listed stores or defer or cancel the abovesaid Tender without assigning any reason thereof.

मुख, य एव ंभंडार भाग/Head, Purchase & Stores Division

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SEMI-CONDUCTOR LABORATORY (SCL)

REQUEST FOR PROPOSAL (RFP)

(Tender Reference No. P&S/2015/VFD/153)

The prospective bidders are requested to go through all the Parts (A to G) of this RFP carefully and submit their bids in accordance with the ‘Procedure for Submission of Bids’ and taking into account ‘General Instructions to Bidders and ‘Commercial & other Terms and Conditions’ given herein.

CONTENTS GENERAL INSTRUCTIONS TO BIDDERS INCLUDING PROCEDURE FOR SUBMISSION OF BIDS

PART-A

FORMAT FOR COMPLIANCE/RESPONSE TO COMMERCIAL AND OTHER TERMS & CONDITIONS

PART-B

PROCEDURE FOR EVALUATION OF BIDS PART-C

PROFORMA OF STATEMENT OF COMPLIANCE TO BE PROVIDED BY THE BIDDER.

PART-D

LIST OF INTERNATIONAL AIRPORTS

PART-E

USABLE LIFE SPECIFICATION (COMPLIANCE TO BE PROVIDED BY THE VENDOR)

PART-F

QUOTE FORMAT-1 (OUTRIGHT PURCHASE BASIS) and QUOTE FORMAT-2 (EXCHANGE BASIS)

PART-G

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PART –A

GENERAL INSTRUCTIONS TO BIDDERS INCLUDING PROCEDURE FOR SUBMISSION OF BIDS

1.

General Conditions:

a) This RFP should be read in conjunction with the Public Tender Notice Ref. No.P&S/VFD/2015/123.

b) Bid can be submitted by Original Equipment Manufacturer (OEM) / their authorized representative, dealer, stockist or trader for New Parts and/ or Refurbished Parts. Bid can be submitted for New Parts and/ or Refurbished Parts. However, the preference will be given to New Parts. For Refurbished Parts the bidders shall ensure that offered part(s) has at least 80% residual life of original part to be certified by an independent Charted engineer in accordance with Indian Customs Act & Rules.

c) Bidders may quote for Outright Purchase basis and/ or on Exchange Basis as per Quote Format-1 and/ or Quote Format-2 given under PART-G of this RFP.

d) Bids received on fax/email and unsealed Bids shall be treated as invalid and shall be rejected.

e) Bids in English should be submitted with a covering letter on bidder’s letter head duly signed by the authorised signatory of the bidder.

f) All correspondence and documents must bear SCL’s Tender reference number.

g) SCL is not responsible for the loss/delay in transit of any bid/any document related to this Tender.

h) Late and delayed bids shall not be considered.

i) SCL reserves the right to reject the lowest or in part any bid or all bids. The bidder is at liberty to seek information related to bidding conditions, bidding process and/or rejection of its bid.

j) All documents including bid, specifications, schedule notices, correspondence, operating and maintenance instructions/drawings etc. shall be in English Language.

k) Bid should be in conformity with the RFP requirements/part numbers mentioned therein. Exclusions/deviations should be separately listed out by the bidder and shall be given with Part-2 marked ‘Technical’.

l) Bidders are expected to comply with the ‘Commercial and other Terms & Conditions’ given in PART-B of this RFP. In case of any deviation, the reasons thereof should be clearly specified in the compliance/response column of PART-B

m) Bidder shall initial corrections/overwriting(s) if any. In case of any discrepancy between rates mentioned in figures and words, the rates quoted in words shall prevail.

n) The authority of the person signing the bid, if called for, shall be produced by the bidder.

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2. Tender Document Fee: The bidders are requested to download the Tender Document comprising of Public Tender Notice and Request For Proposal (RFP) from SCL website (www.scl.gov.in) /ISRO website (www.isro.gov.in) /CPP Portal (http://eprocure.gov.in) and submit a bank draft (non-refundable) for Rs. 213/- towards the Tender document fee in the envelope marked ‘Part -1 – Tender Document Fee’ drawn in favour of Semi-Conductor Laboratory, payable at Mohali /Chandigarh valid for a minimum period of three months. If the tender documents are obtained by post, bidders are required to submit a bank draft (non refundable) for Rs.313/- towards tender document fee along with their request for tender document, payable at Mohali/Chandigarh. Vendors are also advised to provide their complete address, telephone number, fax no and email ID etc. One set of tender documents, can be supplied free of cost to Government Departments, Public Sector Undertakings (both Central & State). Tender documents, can also be supplied free of cost to Small Scale Industries (SSI) units borne on the list of National Small Industries Corporation (NSIC) and foreign sources.

3. Instructions On Indian Agents (If Any): Bidders are required to provide the following information in respect of their authorized Indian Agent, if any, along with ‘ Part-2 ’ marked ‘Technical’ as the same is mandatory and is required for consideration of the bid. i) Name, Address, Tel No./Fax No./email of the Indian Agent including the contact person. ii) A letter from the O.E.M in the current date certifying that the company at Sr. No. 3 (i)

above is their authorized Indian agent and also indicating the responsibilities/role of the Indian agent under the proposed contract/supply.

iii) Remuneration/Service Charges payable to the Indian Agent under the proposed contract. iv) It is understood and agreed to between SCL and the bidder that the agent specified in the

bid is the only agent involved under the proposed contract and the remuneration/service charge specified in the bid is the only remuneration/service charge involved and is payable only in Indian Rupees for the Indian agent. Payment of such remuneration/service charge to the Indian agent in the foreign currency or any payment by the bidder to any undeclared third party related to this Tender shall be deemed illegal and all consequential liabilities shall be to the account of the bidder.

4.

Procedure For Submission of Bids: The bid shall be submitted in following three sealed envelopes as per instructions given below :

a) Envelope marked ‘Part-1–Tender Document Fee’ to contain bank draft towards Tender Document Fee as detailed above at Point No. 3.

b) Envelope marked ‘Part-2 - Technical’ to contain “Technical Offer & Un-priced Commercial Offer “ as per details given below: i) Technical Offer as per requirement given in PART-G. (Without prices)

ii) Unpriced Commercial Offer including bidder’s compliance/response to SCL’s ‘Commercial

& other terms and conditions’ and ‘Usable Life Specifications’ as per PART-B & PART-F of this RFP.

iii) Complete product literature, if any.

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iv) Requirements to be fulfilled by SCL, if any, for installation and commissioning. v) Acceptance test procedure, if any. vi) Post Warranty Service/Support Policy, if any. vii) Statement of Bid Compliance (as per proforma enclosed at PART-D). viii) Details of Indian Agent, if any, as per Clause no. 3 above.

c) Envelope marked ‘Part-3 – Commercial’ to contain ‘Priced Commercial Offer’ indicating prices for New Parts and/or Refurbished Parts in Quote Format-1 /and or Quote Format-2 as per PART-G of this RFP.

d) The sealed envelopes ‘Part-1 –Tender Document Fee, ‘Part-2 –Technical’ and ‘Part-3 – Commercial’ should be put in a single envelope which should also be sealed and superscribed with Tender Reference number, last date and time of receipt of sealed bids. The above individual sealed envelopes should also be superscribed with Tender Reference number, last date and time of receipt of sealed bids.

e) Inner and outer envelopes shall indicate the name and address of the bidder.

f) The bid submitted as above shall be sent at the following address and should reach SCL, S.A.S. Nagar, Punjab, no later than the last date and time of submission of sealed bids as indicated in the Public Tender Notice: Head, Purchase & Stores, Semi-Conductor Laboratory, Department of Space, Government of India, Sector-72, S.A.S. Nagar, Punjab-160 071. Phone: +91-172-2296100-400, Ext. 6166, Fax : +91-172-2237410 Email: hps@scl.gov.in

g) This being two part Tender-Technical and Commercial parts separate, the bidder should not attach any document(s) containing pricing information alongwith Technical part. Tenders containing price details in Technical part will be treated as unsolicited offers and rejected.

h) Bid which is not submitted in accordance with the procedure given above is liable to be disregarded.

5. Bid opening: The envelopes marked ‘Part-1 – Tender Document Fee’ and ‘Part-2 – Technical’ shall be opened as per schedule indicated in the Public Tender Notice at SCL, S.A.S Nagar, Punjab, in the presence of the bidders/their authorized representatives who may wish to be present. The bidders are, therefore, requested to visit or depute their authorized representatives to SCL, S.A.S. Nagar (Mohali), Punjab, to attend the said opening as per the schedule given in the Public Tender Notice.

6. Commercial Offer Opening The envelopes marked ‘Part-3 - Commercial’ shall be opened of only technically qualified bidders in the presence of the technically qualified bidders/their authorized representatives who may like to attend the same. The schedule of opening of ‘Part-3 - Commercial’ shall be intimated to the technically qualified bidders separately.

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7. The authorized representatives of the bidders who are deputed to attend the opening of ‘Part-1- Tender Document Fee’, ‘Part-2 - Technical’ and ‘Part -3 - Commercial’ of the bids should have an authorization letter from the bidder to attend the same.

8. Extension in the last date of submission of Bids. Based on the response to the Public Tender Notice, SCL reserves the right to extend the last date of receipt of bids by SCL and to reschedule the opening of ‘Part-1 – Tender Document Fee’ and ‘Part-2 - Technical’.

9. Verification: SCL reserves the right to verify all claims made by the bidder.

***********

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PART-B

COMMERCIAL AND OTHER TERMS & CONDITIONS

Please find below SCL’s proposed COMMERCIAL AND OTHER TERMS & CONDITIONS pertaining to this RFP. Bidders are advised to give their Compliance/Response to SCL’s proposed COMMERCIAL AND OTHER TERMS & CONDITIONS. This format is to be submitted AS PART OF UNPRICED COMMERCIAL OFFER (‘Part-2 - Technical). Definitions: a) The term ‘Purchaser’ shall mean ‘Semi-Conductor Laboratory’, Department of Space,

Government of India. b) The term ‘Contractor’ shall mean the person, firm or company to whom or to which the order

for supply of stores is placed and shall be deemed to include the Contractor’s heirs, executors and administrators unless excluded by the contract.

c) The term ‘Purchase Order’ shall mean the authorized communication intimating the

acceptance on behalf of the purchaser of the terms and conditions mentioned or referred to in the said communication accepting the bid or offer of the Contractor for supply of stores or spares or plant or machinery or part thereof.

d) The term “Stores” shall mean all that the Contractor agrees to supply under the contract as

specified in the purchase order. Format for compliance/response to Purchaser’s proposed commercial and other terms & conditions. (Please write your compliance/response and do not leave blank.) Sr. TERM Bidder’s

COMPLIANCE/RESPONSE 1. Prices shall be indicated in Quote Format-1 and/ or Quote

Format-2 under PART-G of this RFP on FCA nearest International airport basis as per list of International airports given in PART-E of this RFP. If the prices are quoted on Ex-works/FOB factory basis, the estimated packing and forwarding charges upto international airport, if any, should be indicated clearly.

2. PRICES shall be indicated only in ‘Part-3- ‘Commercial’ for New Parts and/ or Refurbished Parts in Quote Format-1 and/ or Quote Format-2 under PART-G of this RFP.

3. Whenever there is revision of P/N, vendor has to justify the same and provide the latest P/N compatible with Gigaphoton Laser G20K2-1.

4.

Usable Life Specifications: The Vendor shall provide specification for minimum usable life as per attached PART-F for New Parts/Refurbished Parts.

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5 GUARANTEE AND REPLACEMENT: The Vendor shall guarantee that the Stores supplied comply fully with the technical requirements of the ordered part nos. for workmanship and performance. In case the Stores supplied do not conform to the technical requirements of the ordered part nos., the Purchaser shall have the right to outrightly reject the same and the Vendor shall be liable to replace such stores with the ones which conform to the technical specifications of the ordered part nos. within reasonable time. However, failure to replace the same shall entitle the Purchaser to full refund of payment made & the interest thereon.

6. a) b) c)

TERMS OF PAYMENT: 100% Payment shall be made through ‘Sight Draft’ after shipment against presentation of shipping documents to Purchaser’s bank. In the above said mode of payment all bank charges outside India shall be borne by the vendor and all bank charges in India shall be borne by SCL. Indian agent’s remuneration/service charge shall be payable by the Purchaser directly to the Indian agent in Indian Rupees based on T.T buying rate of exchange prevailing on the date of placement of Purchase order within 30 days of acceptance of the stores at the Purchaser’s site.

7.

Delivery Period: The bidder to specify their minimum delivery period inclusive of all Govt. formalities of the exporting country.

8. Acceptance Criterion: All items should be tested at vendor’s site before shipment and test/performance/quality certificate should be provided along with shipment. Pre-shipment inspection may be done at Purchaser’s option.

9. Freight Forwarder: The shipment shall be effected through Purchaser’s designated freight forwarder only. The contact details of the Freight Forwarder shall be indicated in the relevant purchase order.

10. Export Formalities, Taxes & Duties: All Licences/Government clearances other than under Indian law, if any, required for the stores shall be the responsibility of the Vendor. All Licences / Government clearances under Indian law, if any, required shall be arranged by the Purchaser. Taxes and duties payable for supply of the stores other than in India shall be borne by the Vendor. Taxes and duties

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etc. payable for importation of the tendered stores by SCL under Indian law and in India only shall be the responsibility of Purchaser.

11. New Part Certificate: For new parts, the contractor shall submit a certificate along with the shipment as well as with the documents for claiming payment indicating the date of manufacture and certifying that the stores supplied is ALL NEW and not used/refurbished/remanufactured/ re-conditioned.

12. Certificate for Refurbished Parts: For Refurbished Parts, the bidders shall ensure that offered part(s) has at least 80% residual life of original part. A certificate to this effect shall be submitted by the contractor from an independent Charted engineer in accordance with Indian Customs Act & Rules. For Refurbished Parts, the bidder shall specify the followings:

i) Vintage ii) Residual Life iii) Warranty, if any

13. For customs valuation of Refurbished Parts in india : The vendor shall provide to the Purchaser for each piece of refurbished part a certificate from an independent Chartered Engineer in accordance with Indian Customs Act & Rules indicating the following : i. Price of new machinery as in the year of its

manufacture. ii. Current CIF (Cost, Insurance and Freight) value if

purchased now. iii) Year of manufacture of the machinery iv) Sale price of the supplier. v) Present condition of the machinery vi) Nature of re-conditioning or repairs carried out, if

any and the cost thereof. vii) Expected life span of the supplied machinery (residual life).

14. Return of defective parts under Exchange Option: In case of exchange option, consumed parts installed at purchaser site shall be returned to the vendor on freight-to-pay basis. Charges associated with re-export and those related to customs clearance in foreign country, inland freight and incidental charges, if any, shall be responsibility of the vendor. However, any documentary support required for re-export shall be provided by the purchaser.

15. Country of Origin Certificate: The contractor shall submit a certificate regarding country of origin of the stores supplied, issued by a chamber of commerce or any other Govt. authorized agency or by the supplier of the stores along with other documents for

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claiming payment.

16. Validity: The contractor’s bid must be valid for 90 days from the closing date of submission of bids or any extension given thereof whichever is later.

17. Mode of Despatch: Stores shall be dispatched by air to IGI Airport, New Delhi under consolidation services through Purchaser’s designated freight forwarder. A copy of the packing list should invariably be kept inside each of the package.

18. Port of Entry: Indira Gandhi International Airport (IGI), New Delhi.

19. Port Consignee: Sr. Purchase & Stores Officer (Stores), Semi-Conductor Laboratory (SCL), S.A.S. Nagar, Punjab, India.

20. Ultimate Consignee: Sr. Purchase & Stores Officer (Stores), Semi-Conductor Laboratory (SCL), S.A.S. Nagar, Punjab, India.

21. Shipping Marks: The marks on the shipping documents such as Invoice, Airway bill and on the packages should be as follows: Purchase order no. _____ and date _____ Government of India, Department of Space, Semi-Conductor Laboratory (SCL), S.A.S. Nagar, Punjab, India. Destination: SCL, S.A.S. Nagar, Punjab, India Port of entry: Indira Gandhi International Airport, New Delhi

22. Insurance of Stores: The purchaser shall be responsible for insuring stores for risks during transit and insurance costs shall be to Purchaser’s account. The Vendor shall, however, be responsible for notifying to the purchaser or the insurers nominated by the purchaser the complete dispatch details including the value of the consignment and other relevant data immediately after shipment to enable the purchaser or the insurers to arrange for issuance of transit insurance policy, if required. The necessity or otherwise of insurance will be as indicated in the Purchase order.

23. Replacements: If the Stores or any portion thereof is damaged or lost during transit, the purchaser shall give notice to the contractor setting forth particulars of such stores damaged or lost during transit. The replacement of such stores shall be effected by the contractor within a reasonable time to avoid delay in the intended usage of these stores. The price of replacement items shall be paid by the purchaser on the

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basis of prices indicated in the P.O. or as reasonably worked out from the bid. The cost of damages will however be claimed by the purchaser from the Purchaser’s Insurance company.

24. Rejection: In the event any of the Stores supplied by the Contractor is found defective in material or workmanship or otherwise not in conformity with the technical specifications of the ordered part numbers, the Purchaser shall either reject the stores or request the contractor, in writing, to rectify the same. The Contractor on receipt of such notification shall either rectify or replace the defective stores, free of cost, to the purchaser. If the contractor fails to do so, the purchaser may at his option either: a) Replace or rectify such defective stores and recover

the extra cost so involved from the contractor, or b) Cancel the purchase order if stores supplied are not as

per requirement of the purchase order. c) Acquire the defective stores at a reduced price

considered equitable under the circumstances. The provision of this clause shall not prejudice the Purchaser’s rights under Clause 26.

25. Force Majeure: Neither of the parties hereto shall be liable for damage or have the right to cancel for any delay or default in performing it’s obligations if such delay or defaults are caused by conditions beyond it’s control including but not limited to fire, storm, floods, earthquakes, acts of God, government restrictions, continuing domestic or international problems (such as wars, rebellion, insurrections, strikes, riots, work stoppages, Labour dispute) or delay as to ancillary materials, which affect the dates of fulfilment of any obligations as per the purchase order. Such dates will be respectively postponed for the period of continuance of such force majeure circumstances and the other party can suspend the performance of its obligations correlated to the postponed obligation of the affected party. The obligation thus postponed shall be resumed after the force majeure circumstances have ceased. At the beginning, during and at the pre-visible end of the force majeure circumstances the parties shall promptly consult with each other about appropriate counter measures to be taken. If the performance of obligations of any party should be delayed more than six (06) months by reasons of force majeure circumstances mentioned above, the parties shall mutually consult about the subsequent performance of obligations.

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26. Delay In Completion/Liquidated Damages: If the vendor fails to supply the ordered stores in the time frame specified in the Purchase Order or any extension thereof given by the Purchaser, the Purchaser shall recover from the Vendor as liquidated damages a sum at the rate of one-half of one percent (0.5 percent) of the price of the stores delayed for each calendar week or part thereof of delay. The total liquidated damages shall however, not exceed ten (10) percent of the total value of the purchase order.

27. PACKING: a. The Vendor shall pack and crate all stores for

road/sea/air shipment as applicable in a manner suitable for export to a tropical humid climate, in accordance with internationally accepted export practices and in such a manner as to protect it from damage and deterioration in transit by road, rail, air or sea. The Vendor shall be held responsible for all damages due to improper packing.

b. The Vendor shall ensure that each box/unit of shipment

is legibly and properly marked for correct identification. The failure to comply with this requirement shall make the Vendor liable for additional expenses involved.

c. The Vendor shall notify the purchaser of the date of

shipment from the port of embarkation as well as the expected date of arrival of such shipment at the designated port of arrival.

d. The Vendor shall give complete shipment information

concerning the weight, size content of each package etc.

e. Apart from the dispatch documents negotiated through

Bank, the following documents shall also be airmailed to the purchaser within 3 days in case of air consignments. i. Air Way Bill (two non-negotiable copies) ii. Invoice (2 copies) iii. Packing list (2 copies) iv. New Machine Certificate (2 copies) v. Certificate of Country of Origin (1 copy)

The vendor shall also ensure that one copy of the packing list is enclosed in each case/box of shipment.

28. Arbitration: If at any time any question, dispute or difference whatsoever shall arise between the Purchaser and the Contractor upon or in connection with the contract, either party may forthwith give to the other notice in writing of the existence of such question, dispute or difference and the same shall be referred to the adjudication of three arbitrators, one to be nominated by the Purchaser, one to

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be nominated by the Contractor and these two arbitrators shall appoint the third arbitrator who shall act as the presiding arbitrator. If the two arbitrators fail to agree on the appointment of the third arbitrator within 30 days from their appointment, then the procedure as laid down in the ‘Arbitration and Conciliation act 1996’ shall be applicable. The proceedings of arbitration shall be carried out in accordance with ‘Arbitration and Conciliation Act 1996’. The expenses of the arbitrators shall be paid as may be determined by them. The venue of arbitration shall be S.A.S. Nagar (Mohali), Punjab.

29. Patent Infringement: The vendor shall indemnify Purchaser and hold Purchaser harmless against any damages or costs arising out of claim or action brought against Purchaser as a result of infringement of any patent by the vendor. The vendor at its own expense shall defend and settle any such claim/action.

30. Counter Terms and Conditions of Suppliers: Where counter terms and conditions printed have been offered by the supplier, the same shall not be deemed to have been accepted by the Purchaser unless specific written acceptance thereof is obtained.

31. Applicable Law and Jurisdiction: The Contract/purchase order shall be interpreted, construed, and governed by the laws of India and shall be subject to exclusive jurisdiction of courts at S.A.S. Nagar (Mohali), Punjab, India.

32. Cancellation of Purchase Order: In the event of vendor’s failure to execute the purchase order as per terms and conditions mentioned therein, Purchaser is entitled to refund of all payments previously made to the vendor and also reserves the right to claim compensation for the loss suffered by the Purchaser on account of vendor’s failure to execute the purchase order.

SIGNAURE OF THE PARTY ___________________________ NAME ___________________________ COMPANY SEAL ___________________________ DATE _____________________

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PART-C

PROCEDURE FOR EVALUATION OF BIDS Technical Evaluation Criteria Vendor meeting the basic technical requirements mentioned in SCL’s RFP shall be considered to be technically qualified. Evaluation of Priced Commercial Offers The following elements shall be considered for evaluation of ‘Priced Commercial offer’: 1. Prices quoted by the bidder in Quote Format-1 and/ or Quote Formar-2 under PART-G of this

RFP.

2. Bid can be submitted for New Parts and/ or Refurbished Parts. However, the preference will be given to New Parts.

3. Compliance with the Payment Terms prescribed in this document. In the event, the bidder offers Payment Terms stringent than SCL’s prescribed Payment Terms, the bid of the bidder shall be loaded for loss of interest taking into account the Base Rate of State Bank of India (SBI) prevailing on the date of opening of ‘priced commercial offers’.

4. In the event of the bidder requiring SCL to bear bank charges outside India (foreign bank

charges), the bidder’s bid shall be loaded @ 0.5% of the foreign bank charges outside India.

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PART – D

PROFORMA OF STATEMENT OF COMPLIANCE TO BE PROVIDED BY THE BIDDER ALONGWITH THE BID (Part-2 - Technical) TENDER REFERENCE NUMBER: P&S/2015/VFD/153……………………………………………

1. This is to certify that we have carefully gone through the technical requirements of the stores related to the above Public Tender, ‘General Instructions to Bidders’, ‘Format for Compliance/Response to the Commercial & Other Terms and Conditions’ , ‘Procedure for evaluation of bids’ & ‘Usable Life Specifications’. We have based our bid on the various clauses of the abovesaid documents and hereby confirm that we:

• have submitted the bid for New Parts and/ or Refurbished Parts.

• have submitted the bid for Outright Purchase and/ or under Exchange basis. • have offered the stores meeting the prescribed technical requirements.

• accept all the clauses as indicated in the abovesaid documents.

• accept all the clauses except for the clauses and reasons thereto as indicated against

such clauses in the columns of PART-B titled ‘Format for Compliance/Response to the Commercial and Other Terms & Conditions’.

Authorised Signatory:…………………………..

Name……………………………………………..

Title………………………………………………..

Name of the Company………………………

…………………………………………………….

……………………………………………………

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PART – E

LIST OF INTERNATIONAL AIRPORTS Sr. No. COUNTRY INTERNATIONAL AIRPORT 1. USA New York, Los Angeles & Chicago 2. BRAZIL SAO PAULO 3. AUSTRIA VIENNA 4. BELGIUM BRUSSELS 5. DENMARK COPENHAGEN 6. FINLAND HELSINKI 7. FRANCE PARIS, MARSEILLE 8. GERMANY FRANKFURT, MUNICH 9. ITALY MILAN 10. THE NETHERLAND AMSTERDAM 11. POLAND WARSAW 12. SLOVAKIA

BRATISLAVA

13. SWEDEN STOCKHOLM 14. SWITZERLAND ZURICH 15. UNITED KINGDOM LONDON 16. CHINA SANGHAI, SHENYANG,SHENZHEN 17. DUBAI (UAE) DUBAI 18. HONGKONG HONGKONG 19. ISRAEL TEL AVIV 20. JAPAN TOKYO, OSAKA 21. MALAYSIA KUALALUMPUR 22. PHILLIPINES MANILA 23. SINGAPORE SINGAPORE 24. SOUTH KOREA SEOUL 25. TAIWAN TAIPEI 26. THAILAND BANGKOK 27. SOUTH AFRICA DURBAN

Note: By International airport we mean the gateway airport for SCL shipment, from where the flights to IGI Airport, New Delhi originate/operate.

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PART-F

Usable Life specification

Sr. No. Part Description SCL Specification for Minimum Usable Life

Compliance of vendor (For New/Refurbished Parts).

1 Laser Chamber (including Windows and cross flow fan, Gigaphoton P/N: 7A1-21-31001

10 x 109 Pulses or 18 Months whichever is earlier

2 L/N Module, Gigaphoton P/N: 7A1-27-31005

10 x 109 Pulses or 12 Months whichever is earlier

3 Monitor Module (including the mercury lamp), Gigaphoton P/N: 7A1-24-31004

10 x 109 Pulses or 12 Months whichever is earlier

4 Laser Control Paddle, Gigaphoton Part No.: 7821-50-7305

12 Months

5 Hg Lamp, Gigaphoton P/N: 7A1-24-12111 or 7A1-24-12110

200000 On/Off Operations or 12 months whichever is earlier

6 Front Mirror, Gigaphoton P/N: 7A1-17-31602

10 x 109 Pulses or 12 Months whichever is earlier

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PART-G

QUOTE FORMAT-1 (OUTRIGHT PURCHASE BASIS)

Note:

Tender Ref. No. P&S/2015/VFD/153 for Consumable Spares for KrF Laser Source, Gigaphoton model no. G20K2-1 (New Parts and / or Refurbished Parts) on OUTRIGHT PURCHASE BASIS.

New Parts Refurbished Parts

SN SCL Code

Description & Specification (Metric system to be followed)

Qty (Nos.) Currency

Unit Rate

Total Unit Rate

Total

Consumable Spares for KrF Laser Source, Gigaphoton model no. G20K2-1

1 210710330 Laser Chamber (including Windows and cross flow fan, Gigaphoton P/N: 7A1-21-31001

01

2 210710331 L/N Module, Gigaphoton P/N: 7A1-27-31005

01

3 210710332 Monitor Module (including the mercury lamp), Gigaphoton P/N: 7A1-24-31004

01

4 210710335 Hg Lamp, Gigaphoton P/N: 7A1-24-12111 or 7A1-24-12110

01

5 210710336 Front Mirror, Gigaphoton P/N: 7A1-17-31602

01

6 210710333 Laser Control Paddle, Gigaphoton Part No.: 7821-50-7305

01

TOTAL AMOUNT (In figures) for New Parts

TOTAL AMOUNT (In words) for New Parts

TOTAL AMOUNT (In figures) for Refurbished Parts

TOTAL AMOUNT (In words) for Refurbished Parts

SIGNATURE OF THE PARTY

NAME

COMPANY SEAL

DATE

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1. Bid can be submitted for New Parts and /or Refurbished Parts. However, the preference will be given to New Parts.

2. Whenever there is revision of P/N, vendor has to justify the same and provide the latest P/N compatible with Gigaphoton Laser G20K2-1.

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PART-G

QUOTE FORMAT-2 (EXCHANGE BASIS)

Tender Ref. No. P&S/2015/VFD/153 for Consumable Spares for KrF Laser Source, Gigaphoton model no. G20K2-1 (New Parts and / or Refurbished Parts) on EXCHANGE BASIS.

New Parts Refurbished Parts

SN SCL Code

Description & Specification (Metric system to be followed)

Qty (Nos.) Currency

Unit Rate

Total Unit Rate

Total

Consumable Spares for KrF Laser Source, Gigaphoton model no. G20K2-1

1 210710330 Laser Chamber (including Windows and cross flow fan, Gigaphoton P/N: 7A1-21-31001

01

2 210710331 L/N Module, Gigaphoton P/N: 7A1-27-31005

01

3 210710332 Monitor Module (including the mercury lamp), Gigaphoton P/N: 7A1-24-31004

01

4 210710335 Hg Lamp, Gigaphoton P/N: 7A1-24-12111 or 7A1-24-12110

01

5 210710336 Front Mirror, Gigaphoton P/N: 7A1-17-31602

01

6 210710333 Laser Control Paddle, Gigaphoton Part No.: 7821-50-7305

01

TOTAL AMOUNT (In figures) for New Parts

TOTAL AMOUNT (In words) for New Parts

TOTAL AMOUNT (In figures) for Refurbished Parts

TOTAL AMOUNT (In words) for Refurbished Parts

SIGNATURE OF THE PARTY

NAME

COMPANY SEAL

DATE

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Note:

1. Bid can be submitted for New Parts and /or Refurbished Parts. However, the preference will be given to New Parts.

2. Whenever there is revision of P/N, vendor has to justify the same and provide the latest P/N compatible with Gigaphoton Laser G20K2-1.

** ** **