tac mprwa minutes 12-09-13.pdf

8/13/2019 TAC MPRWA MINUTES 12-09-13.pdf

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M I N U T E SMONTEREY PENINSULA WATER AUTHORITY (MPRWA)

TECHNICAL ADVISORY COMMITTEE (TAC)Special Meeting

10:30 AM, Monday, December 9, 2013SEASIDE COUNCIL CHAMBER

440 HARCOURT AVESEASIDE, CA 93955

Members Present: Israel, Narigi, Riley, Riedl, Stoldt, Burnett

Members Absent: None

Staff Present: Legal Counsel, Executive Director, Clerk, SPI Consultant Alex Wesner

CALL TO ORDER

TAC Chair Burnett called the meeting to order at 10:30 a.m.

ROLL CALL

PLEDGE OF ALLEGIANCE

REPORTS FROM TAC MEMBERS

TAC Member Riley spoke to a newspaper article discussing future water rates and requested anopportunity to ask questions. TAC Member Narigi spoke to the December 2, 2013 CaliforniaPublic Utilities Commission (CPUC) Workshop and reported meeting with Executive DirectorCullem regarding Ground Water Replenishment Project concerns. Chair Burnett also reportedregarding the CPUC workshop indicating the focus of questioning was regarding the size of the

desal facility and that he had the opportunity to speak to the Authority position of sizing and theneed to have water for lots of record and economic rebound. Member Stoldt indicated additionaltopics of discussion included cost cap, procedure for GWR, and securitization financing.

PUBLIC COMMENTS

David Lifland requested an update on the Monterey Peninsula Water Supply Project test wellproject. Cal Am Engineering Manager Ian Crooks responded that Cal Am is working with Marinato provide six additional technical studies to the City of Marina by the end of December.

AGENDA ITEMS

1. Review, Discuss and Provide Recommendations on Draft SPI Report to the MontereyPeninsula Water Supply Project (MPWSP) Design Build Consultant Selection Process(Consultant Alex Wesner)


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MPRWA TAC Minutes Monday, December 9, 2013

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A brief over view of the project was provided by TAC Chair Burnett. He recapped theGovernance Committee structure which provides a venue for the three public agencies to weighin on the different aspects of the planning and construction of Cal Ams Monterey PeninsulaWater Supply Project.

Mr. Alex Wesner, contracted consultant from Separation Processes Incorporated provided a

detailed presentation of his involvement in the selection process for the Design Build contractfor the MPWSP as members of the Governance Committee on behalf of the three publicagencies. His role was to review relevant documents, including statement of qualifications,Request for Proposals, proposal responses, questionnaire response and evaluation reports. Healso attended meetings including interviews with the contractors, proposal scoring sessions andnegotiations with selected Design Build firm.

Mr. Wesner spoke to the technical specifications that were included in the contract negotiationprocess and provided evidence of the justifications for selection of the firm CDM including price,design ideas and site plan. He explained that the process was prescriptive to respond to specifictechnical criteria yet allowed the bidders to submit voluntary alternate proposals for flexibility.

Mr. Wesner provided the following schedule highlights proposed by the selected contractorCDM (*This time frame is contingent upon the success of the test wells.) then answeredquestions from the TAC.:

GWR Capacity Decision: October 2015

Final Design/Construction Start Nov 2015 Initial Start up at for 6.4 MGD Sept 2017

Final Start up for 9.6 MGD March 2018

The TAC discussed the voluntary alternative proposals and requested the proposed rates beincluded within the contract. Mr. Wesner noted that there were no immediate alternativespresented that should automatically be adopted and included from other proposals. The TAC

discussed ways to speed up the process but Mr. Wesner responded that schedule accelerationis linked to Cal Ams permitting schedule. Member Narigi spoke to the cost difference betweenthe different sized facilities, noting it was a small incremental cost. Mr. Wesner encouragedlooking at the total project cost including operating costs as this facility would be more energydemanding to operate than the GWR project.

Mr. Crooks thanked the Authority for the effort Mr. Wesner provided to the process. The processwas very throughout and the product results were acceptable.

Chair Burnett opened the item to public comment

David Lifland questioned redundancy of the wells if there are unanticipated outages. Mr.

Crooks confirmed that that is adequately addressed. Cal am could start up some of theother wells if those wells if there is an outage. He also spoke to the ability to pull waterfrom the Carmel River or other areas and run for a short period of time in an emergency.


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Member Riley requested anticipated completion dates of the EIR and the planned decision datefor the CPCN to be included in the Critical Path method schedule. Mr. Cooks responded that theDraft EIR is anticipated to be released in February 2014, for approval in August. The TACdiscussed the schedules as laid out in the CPUC settlement agreements for both the MPWSPand the GWR project, but noted they are all speculative and based on progress of the projects.

TAC Chair Burnett read an email from Legal Counsel McLaughlin into the record indicatingAttorney Wes Strickland reviewed the proposed contract and concluded that the agreement waswell drafted and fair. One further item is being explored regarding meeting coordination, butfeels it is ripe for approval by the Governance Committee.

Executive Director Cullem summarized the following concerns discussed by the TAC:

High cost spread of the bids Pushing the design work schedule given the permitting

Brine disposal issues and how they could affect the design

Contract being increased due to the added Lock in reduced rate if filters are eliminated

Contract ignores permitting schedule

Small difference in costs between both size facilities

Quality Assurance vs. Quality Control

Water Supply Sources and Redundancies

Executive Director Cullem spoke to the need to compile recommendations necessary to pass tothe Authority Directors and then to the Governance Committee.

The TAC requested the following changes to the contract include:1) Request Cal Am to look into locking-in the price of reduction in the event the

filters are not needed if iron and manganese are not needed and any other areaswhere voluntary alternatives could reduce costs that could be locked in

The TAC suggested further review of the following:2) Looking at oversight of quality control and quality assurances3) Clarification when the value engineering exercise begins4) Identify the critical path schedule that the public agencies and the public can look

to ensure the project stays on schedule

On Motion by TAC Member Stoldt and seconded by TAC Member Narigi and passed by thefollowing vote the TAC endorse the selection of CDM Smith for the design build team anddirected this recommendation be passed to the Authority with the exception of the potential fora credit for the pre filtration if not necessary based on water quality test, as well as to considerinclusion into the contract for Quality Assurance to be conducted by Cal Am or itsrepresentative.

AYES: 5 DIRECTORS:Israel, Narigi, Riley, Riedl, Stoldt,

NOES: 0 DIRECTORS: NoneABSENT: 0 DIRECTORS: NoneABSTAIN: 1 DIRECTORS: Burnett


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Mr. Cullem noted that the discussion was longer than anticipated and due to time constraintsthe remaining items will be tabled.

The TAC requested for a future agenda to discuss and determine how best to calculate andcommunicate water rate increases to the ratepayers. It was additionally noted that this designbuild selection resulted in substantial ratepayer savings over the original savings projected by

SPI in the previous report.

2. Review and Discuss Current Monterey Peninsula Water Supply Project Schedule (Burnett)

Action: Tabled

3. Receive Report and Discuss Status of Ground Water Replenishment Product WaterNegotiations and Status of SDPH Criteria for Groundwater Recharge of Waste Water (Israel)Action: Tabled

4. Receive Report and Discuss Water Project Status Reports Being Conducted by the MontereyPeninsula Water Management District (Stoldt)Action: Tabled

5. Receive Report, Discuss and Provide Direction Regarding Monterey Regional Water PollutionControl Agency Responses to The Coalition of Peninsula Businesses (Narigi).Action: Tabled

6. Receive Report, Discuss and Provide Direction Regarding Alternate Funding Scenarios as ItRelated to Cost of Water (Cullem)Action: Tabled

ADJOURNMENT

The next scheduled meeting on December 16, 2013 was canceled. The next scheduled meeting

for the TAC will be on January 6, 2014. The meeting was adjourned at 12:13 p.m.

Respectfully Submitted, Approved,

Lesley Milton, Authority Clerk Jason Burnett, TAC Chair

tac mprwa minutes 12-09-13.pdf

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