mmk seminar - 5

8/17/2019 MMK Seminar - 5

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SEMINAR 5

MODERN MARITIME SHIPPING COMPANY

5.1. BASIC CONDITIONS FOR ESTABLISHMENT OF

NAVIGATION COMPANYTo set up shipping company should be considered because a number of

specific conditions imposed by maritime transport characteristics that willinfluence the choice of company, because they offer by way of organizing andoperating a number of advantages or disadvantages in terms:

-Executive.-Financial.-Tax.-Social, etc..

Basic conditions for establishment and operation are as follows:a). existence of a large capital to start, not the foundation of the company,

but it is necessary to:-Ship-building.-Buying ship.-Arming, equipping, manning, etc..-Hiring administrative staff of the company.-Hiring crews.-Payment of fuel, lubricants, water, etc..-Ensuring the ship.-Payment of port charges, towage port, quay, etc..

-Provide a special reserve fund (exceptional), for example:-Damage to cargo during the voyage, the fault of the owner,-Joint failure,-Damage private-Remuneration assistance,-Sea towage,-And rescue, etc..b). liability of parties to the association and foundation of the company, but

especially for its administration. In the context of the society based on contractand status are taken into consideration so as to limit and correct dose of management responsibilities and rights defense associations. Liability resulting

primarily from higher value of ships, on the endowment, but also because thegoods are transported goods for a certain period of time owner responsibility,being at risk of sea transport.

c). Choice management team, administrative staff, and crew selection.The management team must be composed of individuals with experience inmanagement in maritime naval officers with experience who know the problems:ships, transport contracts, relations with intermediaries, etc.. Administrative staff is important for the normal, legal activities. Functions and their number must


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match their tasks, to achieve their correct and timely. The shipping companyactivities are ongoing so that management and administrative staff should beused to working in teams, shifts, under stress, to take quick decisions, to solveurgent business problems, especially those vessels. Problems are more difficultas crews from a voyage to another, from one period to another it changes or at

least part of the crew. This means firstly a permanent fluctuation of people, thena number of people waiting for boarding, organizing exchanges times and lower costs as the company.

d). Relatţile and contacts with manufacturers, sellers, consumers, dealers,brokers, port operators, insurers, port authorities, etc.. Usually the shippingcompanies are set to the emergence or development of demand for transport,the existence of party goods, the demand of customers or producers to expandmarkets for their products. It is therefore important to know the main elements of the two types of commercial maritime navigation: the line and the system"tramp".

5.2. ORGANIZATION MODERN MARITIME SHIPPINGCOMPANIESThis is an activity that must be given particular importance, because the

organizational scheme that will take the company management will be "skeleton"that will support the entire activity of the company. To achieve this must bemobilized all available forces, to reach the best solution to respond objectives. Inthe design of the organizational structure of the shipping company may consider the following steps:

-Goal setting activities.-Identification of minor or major obstacles.-Development of various types of structure.

-Comparison of benefits for different variants.-Choosing the optimal structure.a). Targeting work is develop the following:-Identify sectors that contribute to achieving organizational business

objectives ie:-Departments,-Sections,-Sectors,-Office,-Functions,-Positions.

-Collect all information related to field of nature:-Legislative: internal and external-Technical,-Tax, etc..-Establishing organizational tasks for each section,-Hierarchical link-establishment,-Establish functional connections,-Establishing the main lines of action.


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b). for barriers involves the objective nature and size of minor obstacles,especially the major influence the company. This is an important and extremelycomplex because the more there are many obstacles, the more intensified focusis required to identify these barriers to finding those solutions to avoid or overcome them, especially for finding and choosing those types of organization

which can lead to elimination or reduction of their effects. In this situation,systematic discussion of these options as it may adopt a variant that can lead tothe elimination of obstacles has the effect but after a certain period of time,negative effects of another kind of obstacle to meeting.

c). Develop various types of structure are carried out starting from the topmanagement level, go down the ladder to the levels that reports directly to senior management and executive levels till then. This means that lower levels dependon decisions taken at the higher levels. The analysis here should be consideredin as many possible options and their placement on hierarchical levels optimal,because it depends on speed and efficiency of information transmission,processing it, making decisions, the answer to, etc..

d). Comparison of benefits for different versions based on the fact that theshipping company must seek direct benefits, profit, business development,continued investment, new jobs and others. The main aspect of thesecomparisons is that all benefits sought must be carried out under optimumconditions of the law.

e). Choosing the optimal structure is performed after several variants weredeveloped, this structure will be implemented right from the start of the company,which is contained in the rules of procedure or operation. As their activities thisstructure can be changed, improved or even changed completely.

5.2.1. THE MANAGEMENT STRUCTURE OF A COMPANY

SHIPPING INDUSTRY, ESTABLISHED AS limited liability companiesMaritime Navigation Company established as a joint stock company mustrespond shipping characteristics, the purpose it was established to conductactivities in optimal conditions at police headquarters and the board. In limitedliability companies, regardless of the nature of capital, the General Assembly of Shareholders is acting on the following aspects:

-The strategic action of the company.-Check and approve the balance sheet.-Establishment of company funds: investment or development, reserves,

dividends.-Election Board.

General meetings may be ordinary or extraordinary, the ordinary shallmeet within 3 months after the financial year. In line with the company bylawsand Ordinary General Meeting shall:

-Listen to the directors and the auditors report,-To discuss, approve or modify the balance sheet,-To set the amount of dividends,-To adopt a decision on management administrators,-To elect directors and auditors,


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Extraordinary General Assembly shall meet whenever necessary to:-Prolongation,-Changing the object of the company or adding new activities,-Change of the society,-Increasing the share capital or reduce its

-Early dissolution of society,-Issue bonds,-Other problems that require the adoption of decisions critical to the

company.In practice shipping shipping companies can be managed by one or more

managers. When there are more administrators set up a Board, and when is asingle administrator Administrator is considered unique. Board of Directors maydelegate any of its powers to a Steering Committee composed of electedmembers of the administrators. Under Board decisions are taken by majorityvote, and the Steering Committee are taken by absolute majority of votes of itsmembers. In the Board to elect a president who can be and CEO. This can lead

and Steering Committee. Steering Committee shall:-To present at the meeting of the Board record its decisions.-Be responsible for all decisions made by directors, all acts performed by

management or employees.-To inform the Board of Directors of all violations found.-To report on the operations performed and others.

At meetings of the Board is convened and the Audit Commission, whichshall:

-To monitor how leadership and management company.-To verify balance sheet and profit and loss if they are legally established

and correspond with the accounts or records management.-To test if carried out properly assess the company’s heritage, to prepare

the balance sheet and celolalte documents. Audit Committee members have certain obligations as follows:-To make each month, unannounced inspections of the cashier,-To determine whether the securities or assets that are owned company or

were received from third parties (mortgage, bond or deposit)-To convene an ordinary or extraordinary General Assembly if it was not

made by administrators,-To pursue law enforcement in all actions and decisions of the company’s

efforts,-To pursue the contract terms or provisions of society, by administrators,-To bring to the attention of managers any irregularities found in the

management company or the violation of laws and statutes, and when thesituation requires it to them to the General Assembly of Shareholders.

mmk seminar - 5

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